Associate Diploma in Occupational Health and

Safety
Assignment Unit 03 – Use Information Technology
applications software

Group: Vocational Health and Safety (Associate)

Assessor:
Internal Verifier:

Release Date: 12/5/19

Submission Date: 12/5/19
 Units Covered in This Assignment:

Unit 03 – Use Information Technology applications software

Assessment Criteria
During this assignment learners will undertake a number of activities that will support them
in achieving selected criteria for units on the associate diploma in occupational health and
safety course.
These units are:

Unit Number Unit Title Unit Criteria Covered

03 Use Information Technology applications software LO1,02,03

Methods of Assessment
During the course of this assignment you will be assessed by:
o Independent study
o Reports
o Presentations
o Practical work
o Portfolio Evidence
Submission of Learner Work
All learners should submit evidence for this assignment to their E-Portfolio by the set
submission date. Access to the E-Portfolio is available via the following link
https://eportfolio.sss.org.sa/COE1
0029/Final Grading of the Assignment
This assignment will be graded on a scale of A-D:
Guidance on the criteria for these grades can be found on page 8.
Learners may submit this assignment 3 times for marking. The grade awarded at the 3 rd
point of submission will be the final grade.
Plagiarism
It is your qualification so it must be your own work. Your assessor must be able to identify
which work you have done yourself, and what you have found from other sources. It is
therefore important to make sure you acknowledge all of your sources. Your assessor can
show you how to do this for the assessment you are doing.

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Unit 03 – Use Information Technology applications software
Purpose:

This unit is designed to enable individuals to use information technology (IT) systems and
applications independently to support a range of information processing activities.

The unit is designed to develop a broad knowledge of the theoretical concepts, principles,
boundaries and scope of IT applications. These activities center on using software applications
and packages to meet complex information requirements while paying attention to security and
the needs of other users.
The learner will be able to:
1.Operate a range of IT equipment independently,
giving attention to security and to other users
2.Use a range of software application packages to
meet complex information requirements
3.Evaluate use of information technology in
occupational health and safety
Performance criteria:
1.1 Start up and close down the operating system
1.2 Open and close software packages
1.3 Locate data and applications
1.4 Use a computer filing system
1.5 Use tools within the operating system
1.6 Implement security measures responsibly and
with consideration for the needs of other users
1.7 Resolve simple hardware and software problems
1.8 Follow on-screen
2.1 Identify the information requirements of users
and decide how these requirements can be met
2.2 Select software applications packages which
meet the identified information requirements
2.3 Use software applications packages to process
the identified information requirements
2.4 Add, alter or delete information as needed
2.5 Carry out searches to extract and present
relevant information from suitable local and remote
computer data sources taking account of efficiency
in terms of time, cost, effective filtering and
outcome
2.6 Integrate different data types
2.7 Format the product so that the final output
meets the identified information requirements and
is clear and helpful to users
2.8 Produce output in print or electronic form to
meet requirements
2.9 Store completed files appropriately in
accordance with organization requirements
3.1 Identify barriers to resource availability and
potential causes or factors contributing to those
barriers
3.2 Document lessons learnt against the work plan
and report within the organization
3.3 Propose suggestions for improvements to
workplace practices involving information
technology applications software
3.4 Complete work reports accurately and submit to
appropriate person(s)

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Scenario:

You are working at the Niagara college as a Health & Safety officer. The Executive Manager has
asked you to prepare a report to help your colleagues to overcome some difficulties using
computer software application and a presentation about a fire drill workshop for the next week,
in addition you need to add your suggestions and recommendations at the end of this report.

To that you are required to complete the below tasks and send it to your manager using a
proper way.

Guidance

You have to prove the evidence to answer the question; you can use text, images, video and
sound.

Task 1 (Outcome 1.1)

Show how you shut down the computer (provide screenshots).

Task 2 (Outcome 1.2,1.3,1.4)

Create the following:

 Create a folder in my documents with your name.

 Create a text file using notepad name it ‘Sunday meeting’.

 Create an Excel sheet using MS. Excel name it ‘Monthly Salary’.

 Put a screen shot below.

Task 3 (Outcome 1.5,1.8)

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Explain the following tools in windows by giving screen shot:

Tool Required task Screen shot

Disk clean up Clean hard drive C
show the free space
before and after
cleaning

Scan disk Scan you hard drive C

& for any errors, put
Snipping tool screenshots for all
steps using snipping
tool for each window.

Task 4 (Outcome 1.6)

a) Explain what makes a complex password

• Passwords should be 8-20 characters long.

• They should not contain your name, dictionary words, or simplistic patterns.
• They must include three of the following: Uppercase letters, numbers, and special
characters (!,@,#,$, etc.).
• Avoid repeated characters, like BBB or 888.
• Do not use common sequences like ABC or 123.

b) Navigate to the following website https://www.grc.com/haystack.htm using the password

that you set on your computer. Test your password and place a screen shot of the results
below.

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Explain the following, you can use pictures to support your explanations

c) Explain the term EFS

An Encrypting File System (EFS) is a functionality of the New Technology File System
(NTFS) found on various versions of Microsoft Windows. EFS facilitates the transparent
encryption and decryption of files by making use of complex, standard cryptographic
algorithms.

d) How to encrypt a folder using EFS?

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 e) When looking in windows explorer how can you tell if a folder has been encrypted?

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 f) Screen print an example of an encrypted folder and paste it in the box below

g) You are required to run your anti-virus program for a scan of the computer, you need to provide a
screen shot of the completed log below

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Task 5 (Outcome 1.7)

Explain how you would resolve these simple problems

Problem Repair
Printer offline 1. Check the printer power cable and make sure it turned on.
2. . Change printer settings
3. . Restart the Print Spooler service
4. . Install the latest updates
Sound not working 1. . Run the audio trouble shooter
2. . Check sound settings
3. . Fix your audio drivers
Application freeze 1. . Use the Advanced System Repair Tool
2. . Quit or Force-Quit the App

Task 6 (Outcome 2.1,2.2,2.3,2.4,2.5,2.6,2.7,2.8,2.9)

 You are to invite your colleagues to a Fire Training event. You have been given a Word file,
an Excel file and a Video clip. You are to use an application (PowerPoint Presentation) that
will allow you to integrate these files together. The contents of the Word and Excel files will
be copied and pasted onto the PowerPoint file. The Video clip will be inserted into the
PowerPoint file. You will also need to acquire at least 2 images about Fire Training (search
online) and copy paste them on the given Word file above.

 Now, produce two files (printable file and video file) in formats that are suitable for anyone
without Microsoft office installed to view them.

 To complete this task, you are requiring to do the following:

 Create your own YouTube channel.

 Create a PowerPoint Presentation to integrate all the required information above.

 Convert the above presentation to a video file - using the site:

https://video.online-convert.com/convert-to-mp4 - and upload it to your channel.

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  Produce a handout for this event and upload it to your drive – using the site:

https://files.fm/

 Put a shared link to these 2 files (Video and Word) using the below boxes.

Video link: https://www.youtube.com/watch?v=VIZlUzJe0lk

Handout link: https://files.fm/u/cvc9rs3v

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Task 7 (Outcome 3.1)

What barriers did you have to overcome to create your presentation, handout and the shared video?

Video doesn’t working

Task 8 (Outcome 3.2, 3.3, 3.4)

Using appendix (1) below fill the attached report form by writing any barriers you have faced during
preparing this document and what you did to overcome these problems then add your suggestion
for improvement to workplace?

Difficulty faced by TASK 7 and TASK 3 and enabling its achievement.

 Grading criteria
Grade D
The trainee has
Uses limited skill gathering techniques to answer questions and perform tasks. c
produced a presentation that contains limited information c
Works in a safe manner. c

Grade C
The trainee has achieved everything at grade D and has
Demonstrates basic ability to answer questions and gather information regarding
c
specific topics.
Produced a video that contains basic information in a clear and concise manner. c
Merged 2 different applications with the video c

Grade B

The trainee has achieved everything at grade D and C and has

Produced detailed video that contains the scope of the project c
Successfully answers all questions and records relevant information. c

Work completed and handed in on time. c

Grade A
The trainee has achieved everything at grade D, C and B and has
Prepared clear and comprehensive documentation that contains all of the required
elements. c

Produces information with no grammatical, spelling or punctuation errors. c

Prepared a professional report form contains clear suggestion. c

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 Appendix 1: Report Form
1. Personal details

Your Name:

Department: Room/Venue:

Email address: Mobile phone:

Reported to: Report date:

2. What is the category of the problem you are reporting?

1 Health & safety . 2 Hardware problem. 3 Software problem.

4 Support. 5 Other.

Problem ,Solution, suggestion

Time needed to solve

Category Problem details Lesson learnt Suggestion for improvement
this
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