Professional Documents
Culture Documents
Tempalate Appnt ID
Tempalate Appnt ID
Tempalate Appnt ID
NO. 15
Dear Sir,
We are pleased to advise you that at the Annual General Meeting of the
shareholders held on ___________, you have been appointed as the Independent
Director of the Company to hold office for five consecutive years from
___________ upto ___________ or upto the date of the Annual General Meeting
to be held in the year 2019, whichever is earlier.
A. Preliminary
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4. You will not hold office as a director or any other office in a
competing firm/entity.
B. Term
C. Committees
1. You will abide by the Wadia Code of Ethics and Business Principles
to the extent applicable to the Independent Director of the Company.
2. You will abide by the duties and responsibilities set out at Annexure-
1 (will be provided separately), as stipulated by applicable law.
4. You are expected to stay updated on how best to discharge your roles,
responsibilities, and duties and liabilities, as an Independent Director
of the Company under applicable law, including keeping abreast of
current changes and trends in economic, political, social, financial and
legal and corporate governance practices.
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(ii) facilitate Company’s adherence to high standards of ethics and
corporate behavior;
(vi) act on a fully informed basis, in good faith, with due diligence
and care, and in the best interest of the Company and the
shareholders; and
E. Performance Evaluation
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F. Remuneration
1. Your annual remuneration will be the sitting fees for attending each
meeting of the Board and its committees, if any and as may be
determined by the Board.
G. Insurance
1. The Company provides all its directors with, and pays the premiums
for, Directors and Officers insurance cover while acting in their
capacities as directors. The present amount of the cover is Rs. 100
crores.
H. Training
I. Miscellaneous
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You shall use reasonable efforts to keep confidential and to not disclose to
any third party, such Confidential Information.
Please confirm your acceptance by signing, dating, and returning a copy of this
letter to the Company.
Yours faithfully,
____________
Chairman
_____________
[Insert name of Independent Director]
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Go Airlines (India) Limited
Annexure 1
3. exercise their responsibilities in a bona fide manner in the interest of the Company;
4. devote sufficient time and attention to their professional obligations for informed
and balanced decision making;
5. not allow any extraneous considerations that will vitiate their exercise of objective
independent judgment in the paramount interest of the Company as a whole, while
concurring in or dissenting from the collective judgment of the Board in its decision
making;
6. not abuse their position to the detriment of the Company or its shareholders or for
the purpose of gaining direct or indirect personal advantage or advantage for any
associated person;
7. refrain from any action that would lead to loss of their independence;
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3. Scrutinise the performance of management in meeting agreed goals and
objectives and monitor the reporting of performance.
4. Satisfy yourself on the integrity of financial information and that financial controls
and systems of risk management are robust and defensible.
Duties:
2. Undertake appropriate induction and regularly update and refresh your skills,
knowledge and familiarity with the Company.
4. Strive to attend all meetings of the Board including a Separate meeting of the
independent director and of the Board committees of which you are a member.
5. Participate constructively and actively in the committees of the Board in which you
are chairperson or member.
7. Where you have concerns about the running of the Company or a proposed
action, ensure that these are addressed by the Board and, to the extent that they
are not resolved, insist that your concerns are recorded in the minutes of the
Board meeting.
8. Keep yourself well informed about the Company and the external environment in
which it operates.
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10. Pay sufficient attention and ensure that adequate deliberations are held before
approving related party transactions and assure yourself that the same are in the
interest of the Company.
11. Ascertain and ensure that the Company has an adequate and functional vigil
mechanism and to ensure that the interests of a person who uses such
mechanism are not prejudicially affected on account of such use.
12. Report concerns about unethical behaviour, actual or suspected fraud or violation
of the Company’s code of conduct or ethics policy.
13. Acting within your authority, assist in protecting the legitimate interests of the
Company, shareholders and its employees.
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WADIA CODE OF ETHICS AND BUSINESS PRINCIPLES APPLICABLE TO
NON-EXECUTIVE DIRECTORS
[as adopted by the Board of Directors of The Bombay Dyeing And
Manufacturing Company Limited at its Meeting held on 14th April, 2005]
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FOREWORD
The values and principles which have governed the manner in which the Wadia
Group of Companies and their Directors have conducted themselves have never
been articulated. It was therefore considered worthwhile to prepare a clearly
defined document which could serve as a guide to each non-executive director
on the values, ethics and business principles expected of him or her.
I urge each director to read this document and take pride in upholding the high
standards of corporate and personal behaviour on which the Wadia Group’s
reputation and respectability have been built over the past 125 years.
NUSLI N. WADIA
1. NATIONAL INTEREST
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2. FINANCIAL REPORTING AND RECORDS
A WADIA Company shall prepare and maintain its accounts fairly and
accurately in accordance with the accounting and financial reporting
standards which represent the generally accepted guidelines, principles,
standards, laws and regulations of the country in which the Company
conducts its business affairs.
Internal accounting and audit procedures shall fairly and accurately reflect
all of the Company’s business transactions and disposition of assets. All
required information shall be accessible to company auditors and other
authorised parties and government agencies. There shall be no wilful
omissions of any company transactions from the books and records, no
advance income recognition and no hidden bank account and funds.
3. COMPETITION
A WADIA Company shall fully strive for the establishment and support of a
competitive open market economy in India and abroad and shall co-operate
in the efforts to promote the progressive and judicious liberalisation of trade
and investment by a country.
A WADIA Company shall market its products and services on its own merits
and shall not make unfair and misleading statements about competitors’
products and services. Any collection of competitive information shall be
made only in the normal course of business and shall be obtained only
through legally permitted sources and means.
4. EQUAL-OPPORTUNITIES EMPLOYER
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5. GIFTS AND DONATIONS
A WADIA Company and its directors shall neither receive nor offer or make,
directly or indirectly, any illegal payments, remuneration, gifts, donations or
comparable benefits which are intended to or perceived to obtain business
or uncompetitive favours for the conduct of its business. However, a WADIA
Company and its directors may accept and offer nominal gifts which are
customarily given and are of commemorative nature for special events.
6. GOVERNMENT AGENCIES
A WADIA Company and its directors shall not offer or give any company
funds or property as donation to any government agencies or their
representatives, directly or through intermediaries, in order to obtain any
favourable performance of official duties.
7. POLITICAL NON-ALIGMENT
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10. CORPORATE CITIZENSHIP
The WADIA Group honours the information requirements of the public and
its stakeholders. In all its public appearance with respect to disclosing
company and business information to public constituencies such as the
media, the financial community, employees and shareholders, a WADIA
Company or the WADIA Group shall be represented only by specifically
authorised directors and employees. It will be the sole responsibility of these
authorised representatives to disclose information on the Company.
Parties which have business dealings with the WADIA Group but are not
members of the Group such as consultants, agents, sales representatives,
distributors, contractors, suppliers, etc. shall not be authorised to represent
a WADIA Company if their business conduct and ethics are known to be
inconsistent with the Code.
The use of the trade name and trademark owned by Bombay Dyeing shall be
governed by manuals, codes and agreements to be issued by Bombay
Dyeing.
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16. SHAREHOLDERS
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21. PROTECTING COMPANY ASSETS
The assets of a WADIA Company should not be misused but employed for
the purpose of conducting the business for which they are duly authorised.
These include tangible assets such as equipment and machinery, systems,
facilities, materials, resources as well as intangible assets such as
proprietary information, relationships with customers and suppliers, etc.
22. CITIZENSHIP
Every director of a WADIA Company shall ensure, at all times, the integrity
of data or information furnished by him to the Company.
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