ABSTRACT

PR Number : DR111
SIH Project : Alumni Tracking System
Organization : Govt of Goa

Description :
The Directorate of Higher Education has 7 Government Colleges and 26 aided colleges
under it. Altogether, more than 10000 students that pass out from them every year either
choose to opt for further studies, work or have their own startups. Currently, there is no
mechanism for the colleges and the Directorate to keep a track of the students passing out.
Hence, the problem is to develop a web based application for colleges and the Directorate to
keep a track of the Alumni. The said application should have the following features:-
(a) allow the Alumni members to register themselves
(b) allow colleges to verify and authenticate their registered alumni
(c) provision for alumni members to update their details
(d) allow the colleges to search details based on criteria such as year, subject, etc.
(e) allow the Directorate to search details based on criteria such as colleges, year, subject,
etc.
(f) send messages and emails to alumni members
(g) group chats, create events, publish notices on the portal
(h) Security features with login for every user.

Alumni Tracking System contains an admin where he controls the whole system. The
Admin plays an important role in the management of this system. In this project, the user has
to perform all the main functions from the Admin side.
Talking about the features of the Alumni System, the admin can create records for
both student and teacher of each faculty. For this, the user has to provide day, starting and
ending time, unit code, venue, school, department, and year of study. The students can check
their personal timetables as well as student’s detail which includes full name, school,
department, year of study and reg no of the student.

Talking about the admin panel, the admin has full access to the system. He/she can manage
class records by providing names, departments by providing name and school. Here, the user
can register the student’s record. Other feature includes class timetables, quiz timetables and
generating results.

Design of this project is pretty simple so that the user won’t find any difficulties while
working on it.
SYSTEM REQUIREMENT SPECIFICATION:

Hardware Requirements:
 System : Pentium IV 2.4 GHz.
 Hard Disk : 40 GB.
 Monitor : 15 VGA Colour.
 Mouse : Logitech.
 Ram : 1 GB.
Software Requirements:
 Operating system : Windows XP.
 IDE : Android Studio
 Tool : XAMPP
 Server : Apache
 Database : MySql
 Server Side Code : PHP