Clyteshane E.

Soberano
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832

Budget Proposal
Name of client: Merry Grace V. Laray
Type of Event: Birthday
Event’s Budget: 100,000
Guest: Friends and Relatives
Head Count: 40 pax
Event Concept: Outdoor Garden Fairytale
Event motif: Marron with Gold and white
Event place: Chatue de Ipil Heights (Ipil Heights, Ipil, Zamboanga Sibugay)
Food Package: (Chatue de Ipil Heights Catering)
Dish- sweet and sour pork fillet, chicken kung pao, deep fried ribs
Special Delicacy- Lechon
Dessert: Garden Salad & Macaroni Salad
Beverage/Drinks: Lemonade Juice/soda, Wine
Cake: 2 Tiers Cake

Transportation/ Venue: 1 Van

Accommodation: Roderics Hotel
Clyteshane E. Soberano
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832

Birthday
Package
Inclusion Photo coverage
 Food Package  Photo during pre-birthday
 Décor  Photo on the Day of the event
 Photo Coverage
 Pre-birthday shoot Pre-birthday Shoot
 Hair + Make-up & Accessories  Styling and Props
 Gown for Celebrant  HMUA
 venue  2 Sets of outfits for the
 Lights and sound Birthday Celebrant
 Host Hair and Make-up Artist
 Freebies  Pre-birthday
 Birthday
Food Package Birthday Accessories
 Dish  Lights
 Special Delicacies  Sound system
 Dessert Host & Entertainment
 Beverage Freebies
 Cake o 40 pcs. Invitation
Décor and Styling o 40 pcs. Souvenirs
 Garden/Venue decoration o Fresh bouquet for birthday
 Stage design celebrant
 Ceiling Design o 3 Layers birthday cake
 Entrance tunnel o Sweets
 Center piece Venue
 Center Aisle Design Chatue De Ipil Heights
 Clyteshane E. Soberano
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832

EVENT EXPENDTITURES

Event Package: 100,000 Estimated Pax: 40

Category Subtotal Actual
amount
1. Staff and Personnel
 Assistant 1000
1000 3,000
 Secretarial
1000
 Cashier
2. Venue 10,000
3. Food and Beverage
 Dish 320 x 40 per pax-
12,800 26,300
 Special delicacy (lechon) 6500
 Desserts Sweet corner- 2000
Grazing table-3000
 Beverage and wine

 cake 2000

4. Lights, sounds
18,000
5. Decoration 25,000
6. Documentation
 Photo 3500 pre-birthday 18,000
 video 5000 event
4500 pre-birthday
5000 event
7. Transportation 2000 rentals 3500
 van( 10seaters) 1500 gas

8. Accommodation
 1 apartelle room( maximum
 of 7 persons) 2,000 3500
9. Other charges
 Souvenirs 30x40=1200
2000
 Host
10,000 17,000
 Make-up artist
2,000
 Gowns 40 x 45=1,800
 Invitations
2,700
10. Other Expenses
Transportation Allowance

100,000

11. Total

Clyteshane E. Soberano
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832

Billing Statement
COMPANY NAME: EG Events and Glamour CLIENT/COSTUMER: Merry Grace V. Laray

NAME: Clyteshane E. Soberano NAME: Merry Grace V. Laray

ADDRESS: Ipil Zamboanga Sibugay ADDRESS: Ipil Zamboanga Sibugay
ZIP CODE: 7001 ZIP CODE:7001
MOBILE NO.:09350352832 MOBILE NO.:09975830346
E-MAIL:clytesoberano@gmail.com E-MAIL:merrygracelaray@gmail.com

DESCRIPTION AMOUNT
1. STAFF/PERSONNEL 3,000
2. VENUE 8,000
3. FOOD AND BEVERAGE 26,300
4. LIGHTS AND SOUND 18,000
5. DECORATIONS 20,000
6. DOCUMENTATION (PHOTO/VIDEO) 18,000
7. TRANSPORTATION 3,500
8. ACCOMODATION 3,500
9. OTHER CHARGES (HOST, SINGER, HMUA, 17,000
etc.)
10. TRUST 2,700

TOTAL 100,000

COMMENTS OF SPECIAL INTRUCTIONS:

1. TOTAL PAYMENT DUE IN 7 DAYS SUBTOTAL 100,000

DISCOUNT

PAX 40

TOTAL 100,000

CLYTESHANE E. SOBERANO
Clyteshane E.EVENTS
Soberano
COORDINATOR
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832

ORGANIZATIONAL CHART
CLYTESHANE E. SOBERANO
(EVENT MANAGER)

ELI ASHIR O. SHIRA ALLELU O. NELJANE E. SOBERANO

SISMOAN SISMOAN (CASHIER)
(SECRETARY) (ASSISTANT)

JIMMY MORENO CHATUE DE IPIL HERCULES

(DECORATOR) HEIGHTS (LIGHTS, SOUND
(CATERER) OPERATOR)

JOHN TINGNAN KEVIN AYA-AY REROMA RODERIC’S HOTEL

(TRANSPORTATION DRIVER) (KNK PHOTOGRAPHER/ (ACCOMODATIONS OFFICER )
Documentations Officer)

Job Description
Event Planner
Event coordinators, also known as event specialists or event planners, are responsible for every
aspect of event planning. Their main duties include selecting venues, determining the cost,
arranging event services, and monitoring client approval. 

Assistant
The assistant provides reliable support to managers, staff, and office visitors, handles basic
office tasks and monitors office operations to increase efficiency, quality, and lower costs.

Secretary
A Secretary, or Administrative Assistant, is responsible for facilitating communications
within an office and fielding interactions with the public. Their duties include answering and
redirecting phone calls, scheduling meetings and providing personalized support for other
employees in their office.

Cashier
Cashier responsibilities include receiving payments and issuing receipts, gift-wrapping
packages and keeping track of all cash and credit transactions. To be successful in this role,
you should have previous experience in a customer service position and good knowledge of
how cash registers operate.

Decorator
Decorators enhance the inside and outside of the venue of the event to meet the needs of the
clients. They choose colors, paints, furniture, floor and window coverings, backdrops,
lighting and other accessories

Caterer
A caterer works on a contract basis, consulting with clients to create and serve customized
menus at parties or events. The caterer is responsible for developing the menu, preparing,
transporting, and serving the food, and assisting with the cleanup.

Lights and Sounds Operators

Inform users of audio and videotaping service policies and procedures. Control the lights and
sound of events, such as live concerts, before and after performances, and during
intermissions. Mix and regulate sound inputs and feeds or coordinate audio feeds with
television pictures.
Transportation Driver
Safely transporting birthday celebrant as well as her family exclusively to and from specified
location of the event in a timely manner. Assisting with the loading and offloading of
passengers’ luggage, products, and materials. Adjusting travel routes to avoid traffic
congestion or road construction.
Documentations Officer
An events photographer specializes in taking pictures for important or specific gatherings
such as parties, shows, events, and weddings. They must assist with the event setup and
provide excellent customer service to ensure that things will run smoothly before, during, and
after the event.
Videographer is someone who is responsible for recording live events and small scale video
productions. Videographers focus on smaller productions like documentaries, live events,
short films, legal depositions, weddings, birthday parties, sports events, commercials, and
training videos.
Accommodations Officer
Accommodations Manager ensure that all guest bedrooms and public areas are cleaned to the
highest standard. Directly manage the Housekeeping department and also oversee front office
operations in the absence of Front office manager. Ensures strict compliance with hotels
policies and processes.
Place of Event

FIRE EXTINGUISHER

BACK DROP

EXHIBIT

EMERGENCY EXIT
USHERETTES
&SECRETARIAT
Clyteshane E. Soberano
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832
POSITION NAME CONTACT NO.
1. EVENT MANAGER Clyteshane E. Soberano 09350352832

2. ASSISTANT Shira Allelu O. Sismoan 09753634137

3. SECRETARY Eli Ashir O. Sismoan 09515570783
4. CASHIER Neljane E. Soberano 09305198432
5. LIGHTS, SOUND, LED Hercules 09156989812
WALL
6. FOOD AND Chatue de Ipil Heights 0926373949
BEVERAGE
-ASSIGNED AREA
 DISH
 SPECIAL DELICASIES
 DESSERTS
 BEVERAGE
 CAKE Nanas Cakes 09971005603

7. TRANSPORTATION Jhon Tingnan 09556658481

 VAN

8. DECORATION Jimmy Moreno 06193445538

9. ACCOMODATION Roderics Hotel 09776443139
10. MEDICS Christian Dejecacion 09057906114
11. AMBULANCE Neriza H. Gatilao 09267277881
12. WASTE DISPOSAL Jobert Legaspina 096757794496
13. SOUVENIRS Jaybie Garcia 09532371358
14. SECURITY Crisanto Olam 09758830437

STAFF, OUTSOURCE AND SUPPLIER

Clyteshane E. Soberano
Events Coordinator
Ipil Zamboanga Sibugay
Email: events&glamour@gmail.com
09350352832
PROGRAM

 Guest
 Welcoming of the guest
 Ushering guests to their designated seats
 Grand Entrance of the Birthday Celebrant
 Opening Prayer
 Introduction of the Celebrant
 Birthday Wishes & Message
 Blowing of the candles
 Singing of the birthday song
 Prayer for dinner
 Photo Session per group / table
 Audio-video presentation
 Response/ thank you speech of the Birthday celebrant