HANOI PEDAGOGICAL UNIVERSITY 2

FACULTY OF ENGLISH

FINAL TERM ASSIGNMENT

Subject: English Office 2

Subject’s Code: EL315
Student’s ID: 195D220201068

Supervisor: Mr. Đỗ Tiến Đức

Hanoi, December 22, 2021

I. BEFORE AN INTERVIEW
What you do before an interview will determine how well you do during one.
Many potential candidates prepare for interviews and assess their strengths and
shortcomings in order to get the best outcomes. It better prepares students for
the interview and ensures that they provide effective and meaningful responses
to all questions.
1. Why is it important to prepare for an interview?
Interviewing is a skill, thus you'll need to practice if you want to improve your
interviewing skills. Learning how to answer questions pertaining to your
position and researching them is part of interview preparation. You could, for
example, team up with a friend and let them ask you a series of questions. This
allows you to evaluate how effectively you respond to each topic in the
moment, as well as how well you tackle questions that are foreign to you.
Working on your posture, look, and non-verbal communication, such as how
you use your hands in conversation, may all be done while practicing.
2. Benefits of preparing for an interview
Here are some of the advantages of planning ahead of time for your interview:
 It enhances your comfort.
 Boosts your self-assurance
 Obtain constructive criticism
 Recognize your own body language.
2.1. It enhances your comfort.
Preparing for an interview at home will help you perform better in the real
interview. It lessens tension and raises your level of comfort when you know
many of the questions they could ask and how to respond to them. When you're
at ease at an interview, you can clearly and concisely respond to each question.
2.2. Boosts your self-assurance.
Your confidence grows as you relieve tension and prepare for your interview.
Knowing how to respond to questions gives you confidence and ensures that
you're prepared for the interview. In an interview, being confident boosts your
chances of recalling the abilities and experience you gained in past jobs.
2.3. Obtain constructive criticism.
Practice and mock interviews might help you clarify your replies to certain
inquiries. The fake interviewer with whom you are paired might help you
understand your strengths and flaws. They show you where you can improve
and provide you advice on how to do so. A fake interviewer, for example, will
observe and advise you on topics like:
 Shortening answers
 Speaking clearly
 Sitting up straight
 Smiling more often
2.4. Recognize your own body language.
Mock interviews may assist you figure out your body language and improve
your business manners. This includes the way you greet the interviewer and the
way you exit the room. A mock interviewer may frequently assist you find issue
areas that you are unaware of by assessing your body language.
3. Things to do before an interview.
 Research the company.
 Research your interviewer.
 Prepare a set of questions.
 Conduct a mock interview.
 Print out physical copies of your resume.
 Eat a healthy meal before the interview.
 Clean and press your clothes.
 Dress for the role.
 Write thank-you notes for delivering after the interview.
 Determine the fastest route to the interview.
 Create a note with critical terms and names.
 Turn your cell phone off before the interview.
 Sleep well the night before.
 Prepare for different types of interviews.
 Consider stories from previous positions.

II. DURING INTERVIEWING

When conducting an interview, the hiring manager is looking for more than just
your qualifications and skills. Whether or not you get the job is largely
determined by how you behave during the interview—what you do, what you
say, and how you say it.
This lesson will teach you how to behave during an interview from the first door
you walk through to the final handshake on your way out. It will show you how
your tone of voice and body language can be interpreted by an interviewer and
will assist you in identifying basic business etiquette that can improve your
chances. It will also outline the fundamental rules for answering questions
correctly.

1. Business etiquette

To arrive the work, you'll ought to show up proficient, certain, and able. You'll
be judged not only on your ability to do the work itself but also on how well
you may get together with the individuals with whom you may be working. The
enlisting chief observes your communication aptitudes and your conduct to
foresee whether you'll work well with others

Right or wrong, using bad manners can give a hiring manager the impression
that:

 You can't perform well in certain work situations, especially those

involving to workgroups or customers
 You don't care, value or respect the people you interact with
 You tend to be rude or ignorant

Here are some business etiquette tips to use in an interview:

 Be on time. In the event that you will be late, appear merely are
conscious of the interviewer's time. Call to say when you will be
arriving.
 Thank the questioner for taking the time to meet with you, both at the
starting of the meet and once more at the end.
 Dress fittingly. On the off chance that you arrive dressed as well
casually or as well formally, the circumstance can be awkward for
both you and the individual interviewing you.
 Introduce yourself to the assistant and to everybody you meet within
the interview.
 Shake hands with everybody, employing a firm but not forceful grip,
and make solid eye contact.
 Sit when you are asked to sit, not before.
 Place your loose items on the floor next to your seat, in your lap, or on
the side table, coffee table, or in front of you at a conference table; do
not put them on the interviewer's desk unless it is offered to you. Your
briefcase or bag should be kept at your feet, not on a chair or table.
  Do not ask for refreshments or permission to smoke. If a refreshment
is offered, you may accept. If you are asked to dine out as part of your
interview, use good table manners.
 Keep all of your mobile and other electronic devices turned
completely off. A phone set to vibrate will interrupt the meeting.
 Keep a positive and friendly attitude.

2. The tone of your voice

Frequently, your tone of voice says more than your words do. You'll say you
know how to perform the work obligations, but if it doesn't sound like you are
doing at that point you won't rouse much certainty within the enlisting manager.

This is how to sound more sure amid the work interview:

 Pause before answering to give yourself time to gather your thoughts.

The five-second pause may seem a bit long to you, but it will likely
show the interviewer that you've considered your answer.
 Stick to a down-to-earth but caring tone. Avoid raising your voice at
the end of a statement. This can change your tone of voice into a
question, making you sound uncertain. However, avoid using the same
tone of voice for every answer, as this can bore you.
 Practice your answers before you go. If you prepare and practice a
good answer, it will be on the tip of your tongue! You'll seem more
confident if you don't try to find the answer right away.
 Attempt to dispense with or diminish the number of times you say um,
uh, like, and you know. These filler expressions suggest simply are
not beyond any doubt almost what you need to say.
 Don't utilize "weak words". Beginning your answers with I think that I
am ... and I trust to ... and I believe that I can ... infer that you just are
not certain of your abilities.
 Don't apologize for being anxious. Doing so really calls more
consideration to the reality simply are stressed almost your
performance.

3. Answeing questions well

The majority of your interview will be spent answering questions, so you will
undoubtedly want to know how to do so well.

Here are seven basic rules for replying any interview question:
  Ask for clarification if needed. An interviewer will now not be
dispose of through your questions; in reality, she or he can be
inspired that you took the time to ask some questions.
 Be honest. by no means embellish your past accomplishments or
declare a ability you do now not have. if you accept as true with
you're missing a essential skill, inform the hiring supervisor that
you have not had the opportunity to apply that ability yet, but that
you are keen to examine.
 Live true to your message, awareness at the reasons the company
must lease you; what capabilities and qualifications do you have
got that can be positioned to true use by means of the company.
 Always answer questions with your audience in mind. If you are
interviewing for a job in a different industry than you previously
were, the interviewer may not understand some of the technical
terms you use.
 Explain if necessary. Avoid topics that could get you into trouble.
These often include things from your personal life, such as your
marital status, age, religion, or political beliefs. Use clear and
concise language. Speak slowly and carefully to ensure that your
words are understood.
 Request for comments. Ask the hiring manager if you have
provided the level of detail needed to fully answer the question.

III. AFTER INTERVIEWING

1. Ask for contact information to find out what to do next

After the interview , we should not leave immediately, but need to ask for
specific contact information of the interviewer. This will help us better
understand the plans they come up with and from there we will have time to
prepare, ready for any eventuality.

When we have contacted them, we should exploit information indirectly,

avoiding direct questions like…" what i have to do next ?".

2. Review your interview

You should review the interview to see if it went well. If not, what is the
reason? By summarizing the information you remember, you will learn from the
experience to have a successful interview as well as overcome the shortcomings
and avoid mistakes for the next interview.

3. Take notes of the information you need to remember

During the interview, a lot of information will be given out. Therefore, to avoid
missing out on important information such as contact information of the
interviewer, the requirements of the employer, the questions that we will ask,
etc , we need to make a note of them clearly .

4. Send a thank-you note to the interviewer or recruiter

It is very important to say thank you to the employer because it will increase
their loyalty to you. You will be able to get on the job list smoothly. To make it
more formal, you can send them a thank you card, or you can send it directly via
email. Another thing is that you should send the letter within 24 hours after you
have finished the interview.

5. Send the necessary documents to the employer

In case the employer asks you to send some more references, it may become the
basis document for them to seriously consider you for the position for which
you have applied. At that time, you need to prepare documents as carefully and
timely as possible .

6. Be patient

An indispensable element in any interview is patience. This is the time to wait

for the results of the interview. You can use this time by waiting with a positive
attitude or planning to attend an interview from other employers to prepare for
the worst situation.

IV. PREPARING CV FOR INTERVIEWING

1. What is a CV?
A curriculum vitae, or CV, is a document that is used while applying for jobs. It
enables you to sum up your education, talents, and experience in order to pitch
your abilities to potential employers. Employers frequently need a cover letter
in addition to your CV.
CVs are known as résumés in the United States and Canada. These papers are
often shorter and do not adhere to any specific formatting guidelines.
2. How long should a CV be?
A regular CV should not exceed two sides of A4 paper. Take a look at our
chronological CV example for more ideas.
However, there is no such thing as a one-size-fits-all solution. A school leaver
or fresh graduate with little experience, for example, may just need to use one
side of A4. A three-page CV may be required for individuals in high-level
positions or for those who have obtained a lot of experience or worked in
various companies over the previous five to ten years, while it is not commonly
utilized.
Depending on your experience, certain medical or academic CVs may be
lengthier. While it's crucial to keep your CV brief, you shouldn't sell yourself
short on experience.
Only mention the most important aspects of your education and experience to
conserve space. Stick to pertinent details and avoid repeating what you
mentioned in your cover letter. If you're having trouble editing your CV,
consider whether particular details help you market yourself. If it doesn't work,
remove it. Remove everything that isn't related to the position you're going for,
and if it's an outdated detail from 10 years ago, summarize it.
3. What to include in a CV?
 Contact details - Your full name, home address (city or province only),
phone number, and email address should all be included. Your date of
birth is not obligatory, and you need to attach an image.
 Profile - A CV profile is a brief statement that emphasizes your essential
skills and distinguishes you from the competition. It's usually seen at the
top of a CV and highlights a few key accomplishments and talents while
also expressing your professional goals. Because your cover letter will be
job-specific, an excellent CV profile focuses on the industry you're
applying to. Personal statements for CVs should be brief and succinct -
100 words is the ideal amount.
 Education - All previous education, including professional certifications,
should be listed and dated. Put the most current at the top. Include the sort
of qualification, grades, and dates. Specific modules should only be
mentioned when they are necessary.
 Work experience - In reverse chronological order, list your professional
experience, making sure that everything you describe is relevant to the
job you're applying for. Include your employment title, the company's
name, how long you've been there, and important tasks. This part should
appear before schooling if you have a lot of relevant job experience.
 Skills and achievements - This is where you may talk about the foreign
languages you know and the computer programs you know how to utilize.
You should include vital abilities that are relevant to the position. Don't
oversell your skills; you'll have to back up your statements during the
 interview. If you have a lot of job-specific talents, a skills-based CV is a
good idea.
 Interests - Relevant hobbies, on the other hand, may help paint a more
comprehensive picture of who you are and give you something to talk
about during an interview. If you want to be a journalist, you can write
your own blog or community bulletins; if you want to work in sales, you
can join a theater group; and if you want to work in the environment, you
can get involved in climate change action. Leave this box blank if you
don't have any relevant hobbies or interests.
 References - At this point, you are not required to supply the names of
your referees. You can say'references available upon request,' but most
employers would assume this, so you can leave it out if you're short on
space.
4. CV format
Avoid using the terms 'curriculum vitae' or 'CV' in the document's title. It's an
inefficient use of space. Allow your name to act as the title instead.
Breaking up your CV with section titles is a fantastic idea. Make them bigger
(font size 14 or 16) and bold to make them stand out.
Fonts like Comic Sans should be avoided. Arial, Calibri, or Times New Roman
are examples of professional, clear, and easy-to-read typefaces. To ensure that
potential employers can read your CV, use a font size between 10 and 12. Make
sure the fonts and sizes are all the same.
Everything should be listed in reverse chronological order. The recruiter then
looks at your job history and current accomplishments first.
Use precise spacing and bullet points to keep it succinct. This style helps
potential employers to rapidly scan your CV and pick out the most crucial
information.
When saving the document, give it a name other than "Document 1." Make sure
the document's title is professional and unique to you, such as 'Joe-Smith-CV.'
5. How to write a good CV
When possible, use active verbs. Include terms like 'created,' 'analyzed,' and
'devised,' for example, to portray oneself as a self-starter.
A decent CV is free of errors in spelling and punctuation. Make use of a spell
checker and ask the help of a second set of eyes to go through the manuscript.
Avoid overused buzzwords like 'team player,' 'hard worker,' and 'multitasker.'
Instead, give instances from real-life situations that exhibit all of these abilities..
Create a CV that is appropriate for your situation. Choose if you want a
chronological, skills-based, or academic CV.
Unless the employer specifies differently, always include a cover letter. You
will be able to customize your application using it. You can highlight a specific
section of your CV, identify a handicap, or explain gaps in your job history.