To be approved at the Board of Education meeting February 11, 2014.

MINUTES OF THE JANUARY 11, 2014 SPECIAL BOARD OF EDUCATION MEETING.

The Shaker Heights Board of Education met in special session on Saturday, January
11, 2014, at 9:06 a.m. at enlight advisors, 16828 Chagrin Boulevard, Shaker
Heights, Ohio 44120.

1. OPENING OF MEETING

1.1 CALL TO ORDER

At 9:06 a.m. Immediate Past President Annette Tucker Sutherland, who presided
over the meeting, called the meeting to order.

1.2 OATH OF OFFICE FOR NEW AND RE-ELECTED MEMBERS

Section 3313.10 of the Ohio Revised Code requires new and re-elected Board of
Education members to “…take an oath of office before entering upon the discharge
of duties…” The Treasurer will administer the oath of office to Alex L. Dykema, Amy
H. Fulford and Annette Tucker Sutherland.

I (state your name), do solemnly swear that I will support the Constitution of the
United States, the Constitution and Statutes of the State of Ohio, and will faithfully,
honestly and impartially perform the duties of my office as Member of the Board of
Education, Shaker Heights City School District, Cuyahoga County, State of Ohio.

1.3 ROLL CALL

Immediate Past President Sutherland directed Treasurer Bryan Christman to call the
roll.

Members present:
William L. Clawson II, Alex L. Dykema, Amy H. Fulford, and Annette Tucker
Sutherland. Board member Reuben Harris, Jr. participated in the work session by
phone.

2. BOARD OF EDUCATION

2.1 WORK SESSION

At this time the Board reviewed the agenda and began discussing the various work
session topics as follows:

Breakfast 8:30 – 9:00

Welcome, Review of Agenda & Objectives 9:00 – 9:05

New Board member orientation 9:05 – 9:20

o Swearing in (Bryan)
o Review of communication protocols
 Sunshine law (Bryan & Annette)
 Response expectations (Bill)
Year in review 9:20 – 10:20
o Successes to celebrate (All)
o Board effectiveness temperature check (Bill)
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 Overall district health

 Students
 Faculty & Staff
 Facilities
 Parents
 Q1 Report Highlights (Greg)
Break 10:20 – 10:30

2014 Focus Areas & Strategic Plan Guideposts (All) 10:30 – 12:00
o Student achievement
o Treasurer support and fiscal matters (e.g. zero based budget)
o Community outreach
o Superintendent support

Working Lunch & Organizational Housekeeping (Bill) 12:00 – 1:00

o Purpose, format, and frequency for BOE meetings
 Regular business meetings
 Work sessions
 Town hall meetings
 Coffee chats
o Board-Superintendent (Greg)
 Roles & Protocols
 Communication (Board Packets, 2+1, etc.)
o Board Member Roles (Bill)
 Committee assignments
 Liaison roles
o 2014 Event Calendar (Greg)
 2+1s
 Building scans
 School events (primary owner)

Superintendent update 1:00 – 2:00

o Preview of 90 day Report
o Superintendent's priorities

2014 planning 2:00 – 3:20

Wrap-up/Next steps 3:20 – 3:30

2.2 BOARD MEMBERS' REPORTS AND HIGHLIGHTS

There were no reports for this meeting.

3. ADJOURNMENT

3.1 NEXT MEETINGS

The next regular meeting of the Shaker Heights Board of Education will take place
on January 14, 2014, at 6:00 p.m. at the Shaker Heights High School small
auditorium.
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The next special meeting/work session of the Board of Education, the annual State
of the Schools presentation, will take place on January 28, 2014 at 6:00 p.m. in
the Shaker Heights High School large auditorium.

3.2 ADJOURN THE MEETING

There being no further business to come before the Board and upon receiving a
motion and a second, the Board will vote on adjourning the meeting.

Motion by Amy Fulford, second by Alex Dykema.

Final Resolution: Motion Carries
Yes: William Clawson, Alex Dykema, Amy Fulford, Annette Tucker Sutherland.

14-01-20
The special meeting of the Shaker Heights Board of Education adjourned at 6:01
p.m.

Annette Tucker Sutherland,

Immediate Past President

Bryan C. Christman, Treasurer