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41519-Request For Proposals AFREC Strategic Management Framework Final 2022 - AFREC-PRO-03.22
41519-Request For Proposals AFREC Strategic Management Framework Final 2022 - AFREC-PRO-03.22
INDIVIDUAL CONSULTANCY
SERVICES
TO DEVELOP AFREC’S CORPORATE STRATEGIC MANAGEMENT
FRAMEWORK
AFREC/PRO/03.22
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SUPPLIERS CHECKLIST PRIOR TO SUBMISSION OF BID
DOCUMENT
No Description Tick
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10 February 2022
Dear Sir/Madam,
1. The African Energy Commission (AFREC) a specialised energy agency of the African
Union would like to engage the services of an Individual Consultant to undertake the
above-mentioned work. AFREC invites interested and eligible bidders to submit
technical/CV and financial proposals for the assignment as per attached Terms of Reference
(TORS).
2. The INDIVIDUAL CONSULTANT will be selected under the Quality and Cost Based
Selection Method procedures described in this RFP. The weight for technical and financial
scores shall be 70% and 30% respectively.
5. The deadline for submission of proposals is 23:59 hours Algerian time on Tuesday, 22
March 2022. Late bids will be rejected.
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6. Bidders may request clarifications no less than seven (5) days from the deadline for
submission, from NakwafilaN@africa-union.org with copy to Abdallahr@africa-union.org
INDIVIDUAL CONSULTANTS
Individual Consultant may submit the following Documents: (i) Full professional
Resume/CV clearly indicating experience, (ii) 3 Contactable references in the last 5 years,
(iii) A letter of motivation, (iv) A list of similar work/project done inclusive of list of client,
their contact details and cost of previous work, (v) Certified copy of Qualifications and (vi) A
financial proposal of how much the assignment mentioned herein will cost. These documents
will form part of the Technical proposal.
8. The address for deposit of bids is: afrec@africa-union.org with copy to CheikhA@africa-
union.org
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General Information
Services/Work Description: Recruitment of an individual Consultant to
develop a Corporate Strategic Management
Framework for the African Energy
Commission (AFREC)
Post Title Consultant
Type of consultancy service Individual level consultant
Duration of the contract 3 months
1. Background
The African Energy Commission (AFREC) is a specialized technical energy agency of the
African Union Commission mandated to coordinate, harmonize, protect, conserve, ensure
rational exploitation, commercialize and integrate energy resources on the African continent.
AFREC’s mandate is implemented under six thematic areas namely: the African Energy
Information System (AEIS), Bioenergy, the African Energy Efficiency, Oil and Gas, African
Energy Sector Transition and Capacity Building programme, to cover all elements of the
African energy sector.
The commission works with all 55 African Union Member States (MS), continental
institutions ministries of energy, regional economic communities (REC), regional power
pools (RPP), international development partners, research institutions, youth, media, civil
society organizations and the general public, to implement its mandate.
These activities are guided by the Commissions Convention of the African Union member
states under Article 3-Guiding Principles and Article 4-Functions of AFREC to coordinate,
harmonize, protect, conserve, develop and promote rational exploitation, commercialization
and integration of energy resources in Africa.
AFREC functions ensures that its work responds to the future development and
transformation of the African energy sector on the continent by mapping energy development
opportunities, encourage research, provide technical and capacity building, mobilise
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resources and establish necessary mechanisms for the exploitation and utilisation of energy
resources, to create value for Member states.
The functions of AFREC shall therefore be implemented through a strategic management
framework which consist of principles articulating AFREC’s statements of purpose through a
vision, mission, underlying values and tagline, to guide the formulation and implementation
of the AFREC Strategic Action Programme (SAP) and other institutional policies. The vision,
mission, value and tagline aim to position AFREC as the leading Africa energy development
institution, guiding its strategic and operational decisions whilst enhancing its reputation
across member’s states, competitors and development institutions. These strategic
management elements shall be culminated in a strategic document called the AFREC
Corporate Strategic Management Framework.
AFREC strategy shall be built on the foundations of all prior outputs of the convention by
establishing a clear and compelling purpose which provides the general basis or criteria on
which resource allocation decisions should be made and measured against.
Therefore, to generate the greatest creativity and extricate the deepest level of talent from
AFREC, it is important for the Commission to differentiate itself by articulating its persona
(who we are), instead of being directed to ‘’what to do and how to do it’. This shall then be
done by defining principles of management which is comprised of strategic elements as
alluded to above, to accomplish that task. These elements serves to begin framing AFREC’s
business strategy, and helping the Commission to decide what not to do.
The mission, vision and values will also provide AFREC a baseline that guides and unifies
decision making, making it imperative to develop such elements as they are cornerstone to
help audience and key stakeholders understand the bigger picture of services offered, and
enhance brand recognition as part of AFREC brand building and growth. Therefore, by
creating these tools, you can ensure people will know exactly who and what AFREC is as
an institution.
‘Think of a Vision, Mission, Values & tagline as the glue that holds your brand together’.
The document shall clearly outline, define and list institutional cultural values guided by
AFREC’s guiding principles which will drive the institution’s efforts toward the
accomplishment of the vision and mission. These values should clearly articulate the culture
of delivering impact to AFREC’s aspirations. The consultant also clearly draws the tagline to
serve as part of the long-term vision, and used as an integral tool for promoting the identity
and vision of the brand. The document should also clearly stipulate institutional/strategic and
management objectives/goals including outline AFREC Theory of Change (TOC) in
alignment with the new mission and vision objectives.
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This document will codify the work of the organisation and set in place some umbrella
framework to enable other plans, work plans, communication and other materials to be
developed.
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Deliberately formulate a road map for partnership strategy with key stakeholders.
These elements should have cohesion and accurate linkage to respond to AFREC’s
functions and goal.
These elements be culminated in the AFREC Corporate Management
Strategy/Framework, which will be made part of the Commissions institution
arrangement, providing added value and key backbone to the development and
implementation of AFRECs Action plans, communication, branding strategy, and for
use on all official and communication documents of the Commission.
4. Methodology
The individual consultant will:
Conduct extensive desk review from AFREC founding documents specifically the
Convention, AU internal working frameworks, Member states and regional energy
developmental priorities and continental development conventions and identify
strategic issues.
Conduct External analysis of AFREC (Environmental Scan)
Engage AFREC & AU staff, RECs, Member states and a constituted technical
reference team, through a series of brainstorming meetings. The exercise shall lead
to the proposal of Vision, Mission, Values and tagline which constitute part of the
structure of the strategic framework.
Propose (3) statement options for each element which will then be presented to the
technical reference team above to suggest the final option for each.
Establish strategic Goals in line with the elements to be established above and
identify how they should be reached.
5. Key Deliverables
The short term individual consultant will produce comprehensive Corporate Strategic
Management Framework which culminates all principles in one document and clearly
defined as below.
PART A
An inception report: Outlining detailed methodology, WorkPlan, Schedule of
Workshop/sessions with timelines/delivery dates and budget.
A Scoping Report presenting the analysis of all institutional strategic management
issues, data and information that will guide the development of the
strategy/Framework.
A Draft Corporate Strategic Framework and Implementation Action Plan
(outlining key strategies, objectives & functions, roll out plan, and monitoring and
evaluation of measuring effectiveness of strategies in achieving the Commission
internal & external reputation, culture and brand building) for feedback and
comments.
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Draw afresh mission and vision statements with few more alternatives for AFREC
consideration.
Outline list of institutional ethnical values to drive AFREC’s culture & action
towards the delivery of vision and mission set ahead.
Clearly sketch AFREC’s institutional arrangement per the governing internal
documents on how the principles of management will be implemented.
Refine and articulate AFREC’s thematic area in line with its function in relation to
the Conventions and organisations strategic objectives.
Draw a tagline that encapsulate and trim the overall AFREC commitments and
ambition as in Mission and Vision, into one short single sentence.
Define and articulate all elements in line with their functions (objectives/goals).
Draw afresh AFREC’s Theory of Change (TOC) and its implementation roadmap
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8. Professional experience
Proven 10 years professional experiences in the public sector at national and/or
regional and/or international level. Experience in developing, managing and
implementing change processes around strategic priorities and mandates at corporate,
expert level and/or above.
At least 10-15 years senior management and leadership in an organisational
setting, including 10 years’ experience in delivering, implementing and tracking
strategies in a development context.
Extensive experience in the development of strategies, policies, frameworks.
Experience in developing strategic frameworks related to energy, environment or
development sector is an advantage
Experience in developing Strategic management frameworks and plan for corporate
and international institution.
Experience in crafting missions and vision for corporate, public and/or international
institution.
Extensive knowledge working with public institutions.
Ability to comprehend AU and AFREC’s convention and translate into workable
corporate strategy with corresponding global development strategy mix is required.
Experience working with multidisciplinary teams, and deliver quality reports within
the given time.
Excellent business development, negotiation, analytical, research, presentation and
communication skills.
Excellent writing skills and attention to detail.
Understanding and good comprehension of the English language. Understanding of
another AU language (French, Arabic and Portuguese) is an added advantage.
9. Evaluation Criteria
Individual consultants will be evaluated based on a cumulative analysis taking into
consideration the combination of the applicants’ qualifications, experience and financial
proposal.
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The award of the contract should be made to the individual consultant whose offer has been
evaluated and determined as:
Responsive/compliant/acceptable and,
Having received the highest score out of a pre-determined set of weighted technical
and financial criteria specific to the solicitation.
Technical: 70 marks
Financial: 30 marks
9.1. Technical Criteria Only candidates obtaining a minimum of 50 points (70% of
the total technical points) would be considered for the Financial Evaluation. The
technical evaluation would be as below:
Educational Qualification: 20 marks
Relevant Experience (submit portfolio of relevant work): 50 marks
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a) The duration of the assignment should not exceed three months (3) which is a total of
90 days effective from contract signing.
b) Payment: The consultant shall receive remuneration of service fee upon certification
of approved tasks/milestone deliverable as per following payment schedule:
Submission of inception report Written acceptance by Within the first 10% of the
AFREC Executive month of signing of total contract
Director. the contract. amount
Submission and approval of draft Written acceptance by At the end of 2nd 70% of the
corporate strategic document AFREC Executive month of the total contract
Director contract amount
Submission of final corporate Written acceptance by At the end of 3rd 20% of the
strategic document and AFREC Executive month of the total contract
conducting induction workshop Director contract amount
Total 100%
Detailed technical proposal outlining the description & objectives of the work
including deliverables.
An updated CV inclusive of contact information of three work-related referees.
An application letter including fees requirements clearly indicative of total numbers
of days to complete the work, and daily rates inclusive of all anticipated costs in US$
as per assignment duration.
Financial proposal
All-inclusive related to daily rate shall comprise of professional fees, communications (email,
telephone), consumables etc., which can be incurred by the consultant in completing the
assignment. Travel and daily allowance cost should be identified separately in line with
allocated consulting days.
Applications not including all of the above information will not be reviewed. Only
shortlisted candidates will be contacted.
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{Location, Date}
Sir / Madam:
I/We, the undersigned, offer to provide the consulting services for {Title of consulting
services and Procurement Number} in accordance with your Request for Proposals dated
{Date} and our Proposal. I/We are hereby submitting our technical Proposal,
If negotiations are held during the period of validity of the Proposal, i.e., before
{Date} we undertake to negotiate on the basis of the proposed staff. My/Our Proposal is
binding upon us and subject to the modifications resulting from Contract negotiations.
I/We understand you are not bound to accept any Proposal you receive.
I/We remain,
Yours sincerely,
Authorised Signature:
Name and Title of Signatory:
Name of Individual/Firm:
Address
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B. REFERENCES
Using the format below, provide information on each assignment for which your firm/entity,
either individually as a corporate entity or as one of the major companies within an
association, was legally contracted.
Name of Senior Staff (Project Director/Coordinator, Team Leader) Involved and Functions
Performed:
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Individual/Firm’s Name:
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1.
2.
1.
2.
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4D. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR PERFORMING THE
ASSIGNMENT
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F. FORMAT OF CURRICULUM VITAE (CV)
Proposed Position:
Name of Firm:
Name of Staff:
Profession:
Date of Birth:
Key Qualifications:
{Give an outline of staff member’s experience and training most pertinent to tasks on
assignment. Describe degree of responsibility held by staff member on relevant previous
assignments and give dates and locations. Use about half a page.}
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Education:
{Summarize college/university and other specialized education of staff member, giving names of
schools, dates attended, and degrees obtained. Use about one quarter of a page.}
Languages:
{For each language indicate proficiency: excellent, good, fair, or poor in speaking, reading, and
writing.}
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Employment Record:
{Starting with present position, list in reverse order every employment held. List all positions
held by staff member since graduation, giving dates, names of employing organizations, titles of
positions held, and locations of assignments. For experience in last ten years, also give types of
activities performed and client references, where appropriate. Use about two pages.}
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly
describe me, my qualifications, and my experience.
Date:
{Signature of staff member and authorized representative of the firm} Day/Month/Year
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Section 4. Financial Proposal - Standard Forms
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{Date}
Sir / Madam:
I/We, the undersigned, offer to provide the consulting services for {Title of consulting
services and Procurement Number} in accordance with your Request for Proposals dated
{Date} and our Proposal (Technical and Financial Proposals). The attached Financial
Proposal is for the sum of {Amount in words and figures}. This amount is exclusive of the
local taxes which shall be identified during negotiations and shall be added to the above
amount.
Yours sincerely,
Authorised Signature:
Name and Title of Signatory:
Name of Individual/Firm:
Address:
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1
Maximum of three currencies in addition to the Currency of the Country specified for performance of the Services.
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Activity No.:____________________
Description: ________________________________________________
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Remuneration
________________________
Reimbursable
Miscellaneous Expenses
Subtotal
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Item Currency
Description Unit Quantity Unit Price Total Amount
No.
2
Local transportation costs are not included if local transportation is being made available by the Client. Similarly, in the project site, office rent/accommodations/clerical assistance costs are
not to be included if being made available by the Client.
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Office rent/accommodation/
5. clerical assistance
_______________
Grand Total
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AFRICAN UNION UNION AFRICAINE
UNIÃO AFRICANA
Activity No._______________________________
Unit Total
Item No. Description Unit Quantity Currency
Price Amount
3. Software
Other (specify)
4.
Grand Total _________
____
5.
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