File No. CR-MUM0ECOG(ECGC)/31/2021-O/o SR DEE/COG/MUM/CR (Computer No.

88519 ) 1

Note No. #1

As per NOTE NO. 12 dated 26/02/2021, DRM/BB has accorded

administrative approval (CP-1 to 3) for one time procurement for total 15
sets of 70 AH, 12 V VRLA batteries at the total cost of Rs.13,00,377.60Ps
from ICF/Chennai through Non stock. SR DFM/BB vide letter no. NO:
BB/AC/FX-I/Prop/Power car Date: 01.03.2021 (CP-4 to 6) has accorded
financial concurrence for an estimated cost of (Rs.13,00,377.60Ps. i.e. @
of Rs 86,691.84Ps per set) (all inclusive).

From ICF Chennai we receive only four sets @ of Rs.

87,195.75Ps per set having total cost of Rs.
03,48,770.99Ps(CP-7). remaining amount for purchasing of of
70 AH 12 V, VRLA batteries is Rs. 9,51,606.61Ps.

Therefore remaining 11 sets of 70 AH 12 V, VRLA batteries

purchasing through open tender. The TOD for the batteries
open on 19/04/2021 for 110V/70 AH-11 sets.

The Lowest Bidder M/s Exide Industries Ltd Kolkata appears to

be L1 & second Lowest Bidder M/s HBL power system
Ltd Hyderabad appears to be L2 but both the L1 & L2
Bidder are development vendors as per RDSO
approved vendor list valid up to 30/06/2021. Hence both L1 &
L2 bidder are not considered as RDSO approved vendor (CP-11)
Therefore,3rd Lowest eligible bidder M/s Amar Raja Batteries Ltd. Chennai
appears to be L3. M/s Amar Raja Batteries Ltd. Chennai is RDSO approved
vendor. The latest available P.O. No. 40202744100137 dated 28/01/2021 for
similar item issued by Dy. CMM (S) JBP/WCR in favour of M/s Amar Raja
Batteries Ltd- Tirupati (CP-9 to 10) Hence M/s Amar Raja Batteries Ltd. Chennai
is appears to be technically eligible.

In view of above SR DFM/BB is requested to Kindly accord finance concurrence

for 11 sets of 70 AH 12 V, VRLA batteries as per financial tabulation at (CP-11 )@
unit rate of Rs.1,01,376/- per set i.e. total cost is Rs.11,15,136/- (all inclusive).

04/05/2021 1:40 PM
ALOK VERMA

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 File No. CR-MUM0ECOG(ECGC)/31/2021-O/o SR DEE/COG/MUM/CR (Computer No. 88519 ) 2

(ADEE/TL/CSMT/MUM/CR)

Note No. #2

In view of above, Sr. DFM/BB is requested to accord finance concurrence

accordingly.

04/05/2021 4:31 PM
K G SABLE
(SR DEE/COG/MUM/CR)

Note No. #3

pls verify

06/05/2021 10:49 AM
D M RAMPRASAD GUPTA
(SR DFM/ACC/MUM/CR)

Note No. #4

06/05/2021 10:58 AM
RUPESH UDAY WANKHEDE
(DFM/ACC/MUM/CR)

Note No. #5

06/05/2021 11:32 AM
NIYATI SAVE
(SSO/ACC/MUM/CR)

Note No. #6

It is noticed that the proposal was earlier mooted vide Computer No. 72894, File
No. CR-MUM0ECOG(ECGC)/13/2021-O/o SR DEE/COG/MUM/CR. wherein
approval of DRM has been obtained and concurrence for 15 sets have also been
issued. Now a fresh file is prepared and sent vide Computer No. 88519, it is also
seen that the rates concurred earlier is Rs 86691.84 (CP/5), now the proposal is
sent with rates of Rs. 1,01,376 which is incorrect. It is therefore suggested that
the file may be attached with the initial file, so that all the communications,
approvals are available in the file.

07/05/2021 1:09 PM
RUPESH UDAY WANKHEDE

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 File No. CR-MUM0ECOG(ECGC)/31/2021-O/o SR DEE/COG/MUM/CR (Computer No. 88519 ) 3

(DFM/ACC/MUM/CR)

Note No. #7

Put up compliance of note No.#6 for further process.

07/05/2021 1:41 PM
K G SABLE
(SR DEE/COG/MUM/CR)

Note No. #8

In connection to note no. 1 to 7 above, the concurrence/vetting was obtained for

procurement of 15 sets battery of 70AH capacity @ total cost of Rs 13,00,377.60

But, ICF Chennai has issued only 04 sets @Rs. 87195.75 with total cost of
Rs.3,48,770.99 vide TAV note dtd 15/03/2021(Cp-7).

Now remaining concurred fund for procurement of 11 sets =Total concurred fund
for 15sets- Fund used for 04 sets.
Rs 13,00,377.60-Rs 3,48,770.99=Rs 9,51,606.61
Total available fund for 11 sets=Rs 9,51,606.61@Rs86509.69/set

A non stock demand processed for remaining 11 sets @Rs86509.69/set through

Sr.DMM/BB. Bid open vide tender no. 92215195 dtd 19/04/2021. Offer rate
varies from Rs1096832 to Rs1115136.

As per RDSO specification M/s Amar Raja is only approved vender and M/s HBL &
M/s Exide are developmental vendors(Cp-12).

The offering rate of approved source i.e. M/s Amar Raja is 17.2% higher in
comparison to indent rate.

The total cost comes to Rs1115136 for 11 sets. of 70AH batteries.

In view of above, It is requested to accord vetting in terms of CS no.1 dtd

17/102018 to item no. 37 of Model SOPGEN 2018,Misc.C28.

10/05/2021 2:52 PM
ALOK VERMA

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 File No. CR-MUM0ECOG(ECGC)/31/2021-O/o SR DEE/COG/MUM/CR (Computer No. 88519 ) 4

(ADEE/TL/CSMT/MUM/CR)

Note No. #9

Please find herewith the above clarification as required in Note No.#6.

Now Sr DFM BB is requested to accord the finance concurrence for 11 sets of

70AH batteries as proposed.

11/05/2021 12:38 PM
K G SABLE
(SR DEE/COG/MUM/CR)

Note No. #10

pls verify

11/05/2021 2:06 PM
D M RAMPRASAD GUPTA
(SR DFM/ACC/MUM/CR)

Note No. #11

11/05/2021 4:11 PM
RUPESH UDAY WANKHEDE
(DFM/ACC/MUM/CR)

Note No. #12

11/05/2021 4:12 PM
NIYATI SAVE
(SSO/ACC/MUM/CR)

Note No. #13

CENTRAL RAILWAY Sr.DFM’s OFFICE

MUMBAI CSMT
NO: BB/AC/FX-I/Prop/Batteries Date: 13.05.2021

Sr.DEE (COG)/CSMT

SUB: One-time Emergency procurement of 70AH, 12V VRLA Batteries needed

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 File No. CR-MUM0ECOG(ECGC)/31/2021-O/o SR DEE/COG/MUM/CR (Computer No. 88519 ) 5

for Mumbai Division through ICF/Chennai & material is readily

available with them.
REF: Your letter No SR DEE/COG/MUM/CR dt. 11.05.2021
*********************************************************************************************
The subject proposal is examined and following points are noted;
1. The subject proposal had been concurred by this office at an estimated
amount of Rs.13,00,377.60ps from ICF/Chennai through non-stock vide
letter no BB/AC/FX-I/Prop/Power car dtd: 01.03.2021. The copy of
concurrence is placed at CP-4 to 6. DRM/BB had accorded administrative
approval vide Note#12 dtd 26.02.2021 in e-office. The approval copy is placed
at CP-3 in e-office.
2. Rates were adopted from PO @ Rs.86,691.84ps per set (All inclusive).
3. This is Non-Stock item.
4. From ICF Chennai the department received only four sets @ Rs.87,195.75ps
per set having total cost of Rs.3,48,770.99ps. The copy is placed at CP-7 in e-
office. The remaining amount left for purchasing of 70 AH 12 V, VRLA
batteries is Rs.9,51,606.61ps from the concurrence we have accorded.
5. Therefore, remaining 11 sets of 70 AH 12 V, VRLA batteries are proposed for
purchasing through open tender. The TOD for the batteries opened on
19/04/2021 for 110V/70 AH-11 sets.
6. The Lowest Bidder i.e., M/s Exide Industries Ltd Kolkata appears to be L1 &
second Lowest Bidder M/s HBL power system Ltd Hyderabad appears to be
L2 but both the L1 & L2 Bidder are development vendors as per RDSO
approved vendor list valid up to 30/06/2021. Hence both L1 & L2 bidder are
not considered as RDSO approved vendor. The copy of approved RDSO
tender list is placed at CP-11.
7. Therefore,3rd Lowest eligible bidder i.e., M/s Amar Raja Batteries Ltd.
Chennai appears to be L3. M/s Amar Raja Batteries Ltd. Chennai is RDSO
approved vendor. The latest available P.O. No. 40202744100137 dated
28/01/2021 for similar item issued by Dy. CMM (S) JBP/WCR in favour of
M/s Amar Raja Batteries Ltd- Tirupati. Hence M/s Amar Raja Batteries Ltd.
Chennai appears to be technically eligible.
8. The subject is proposed at an approximate cost of Rs.11,15,136ps (All
inclusive). The cost of per set is proposed @ Rs.1,01,376/- per set.
9. There are certain queries raised by this office and following clarification has
been furnished by the department at Note #8 and 9.
10.However, this office is of the opinion that if the items have already been
purchased @ Rs.86,691.84ps per set then why higher rates are being
proposed. Further the PO rates being concurred by this office were
recently issued and it had been procured by many depots. Therefore,
higher rates cannot be accepted.

In view of the justification furnished vide your letter under reference & in
continuation to letter no: BB/AC/FX-I/Prop/Power car dtd: 01.03.2021,
concurrence is hereby accorded for an estimated amount of Rs.9,53,610.24ps
(Rupees Nine Lakhs fifty-three hundred six hundred ten and twenty-four paisa
only) (All inclusive) for details given below.

SR. RATE TOTAL

NO. Description QTY (Rs.) (Rs.)
(All (All inclusive)

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 File No. CR-MUM0ECOG(ECGC)/31/2021-O/o SR DEE/COG/MUM/CR (Computer No. 88519 ) 6

inclusive)
1. One-time Emergency procurement of 70AH,
12V VRLA Batteries needed for Mumbai 11 86,691.84ps 9,53,610.24ps
Division through ICF/Chennai & material is set
readily available with them

This is subject to:

• Availability of funds during the
current financial year.
• Reasonability of Rates & Technical
capability to be certified by competent
executive authority.
• GST will be considered purely on the
basis of supporting documents.
• Certifying that the procurement is not
covered under scope of any other
work.
• Proper accountal of spares purchased
& utilized to be maintained.
• Normal procurement procedure
through stores to be adopted.
• Obtaining proper warranty/guarantee
for the material.
• Certifying that proposed items are
non –stock items.
• Certifying that assessment of quantity
is realistic and as per actual
requirement of administration.,
• Entry to be made in DSR
• Indent should be countersigned by
the Competent Authority in terms of
Railway Board’s extant letter.
• No overlapping or duplicity of work.
• Technical specification to be approved
at appropriate level.
• Adhering to all relevant
terms/conditions mentioned under
remarks of item no.37 Part C of SOP
2018.
• Adhering to all relevant
terms/conditions mentioned under
GM’s Letter No.GM/CR/Misc./2020
dated 01.05.2020.
• Adhering to all relevant
terms/conditions mentioned under
Railway board letter no 2015-B-235
dtd 19.06.2020.
• RDSO guidelines should be duly
adhered.
• The remaining amount left should be
returned back to the Railways and
DRM/ADRM must be informed

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regarding the details of the

procurement & changes being made
in the tendering process.
• Maximum efforts should be made to
attain lowest possible cost for
procurement of the above subject
items.

This will require JAG officer’s sanction in terms of item no 37 of Part-C,

Misc. Matters of Model SOP 2018 duly adhering to ceiling limits & adhering to
all terms/conditions mentioned under Notes/Remarks of the above-mentioned
SOP items.
.

Sr DFM/ BB

13/05/2021 12:39 PM
RUPESH UDAY WANKHEDE
(DFM/ACC/MUM/CR)

Note No. #14

For further necessary action

13/05/2021 2:27 PM
K G SABLE
(SR DEE/COG/MUM/CR)

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