CHAPTER

2 The Recording Process

LEARNING OBJECTIVES
After studying this chapter, you should be able to:

1. Explain what an account is and how it helps in the recording process.

2. Define debits and credits and explain their use in recording business
transactions.
3. Identify the basic steps in the recording process.
4. Explain what a journal is and how it helps in the recording process.

2-1
 The Account
Learning
Objective 1 ◆ Record of increases and decreases in
Explain what an a specific asset, liability, stockholders’
account is and equity, revenue, or expense item.
how it helps in
the recording ◆ Debit = “Left”
process.
◆ Credit = “Right”

Account Name
An account can Debit / Dr. Credit / Cr.
be illustrated in a
T-account form.

2-2 LO 1
 Debits and Credits
Learning
DEBIT AND CREDIT PROCEDURES Objective 2
Define debits and
credits and
Double-entry system explain their use
in recording
◆ Each transaction must affect two or more business
transactions.
accounts to keep the basic accounting
equation in balance.

◆ Recording done by debiting at least one account and

crediting at least one other account.
◆ DEBITS must equal CREDITS.

2-3 LO 2
 Debits and Credits

If the sum of Debit entries are greater than the sum of

Credit entries, the account will have a debit balance.

Transaction #1 $10,000 $3,000 Transaction #2

Transaction #3 8,000

Balance $15,000

2-4 LO 2
 Debits and Credits

If the sum of Credit entries are greater than the sum of

Debit entries, the account will have a credit balance.

Transaction #1 $10,000 $3,000 Transaction #2

8,000 Transaction #3

Balance $1,000

2-5 LO 2
 Rules of Debit and Credit / Rules of Journalyzing

Dr. Cr. Dr. Cr.

Assets Liabilities
Expenses Revenues
Dividends Equity
Increase Decrease Decrease Increase

2-6
 Debits and Credits

Assets ◆ Assets - Debits should exceed

Debit / Dr. Credit / Cr.
credits.
◆ Liabilities – Credits should
Normal Balance
exceed debits.
◆ Normal balance is on the
Chapter
3-23

increase side.
Liabilities
Debit / Dr. Credit / Cr.

Normal Balance

Chapter
3-24

2-7 LO 2
 Debits and Credits

Equity ◆ Issuance of share capital and

Debit / Dr. Credit / Cr.
revenues increase equity (credit).
◆ Dividends and expenses decrease
Normal Balance
equity (debit).
Chapter
3-25

Share Capital-Ordinary Retained Earnings Dividends

Debit / Dr. Credit / Cr. Debit / Dr. Credit / Cr. Debit / Dr. Credit / Cr.

Normal Balance Normal Balance Normal Balance

Chapter Chapter
3-25 3-25

2-8 LO 2
 Debits and Credits

Revenues ◆ The purpose of earning revenues

Debit / Dr. Credit / Cr.
is to benefit the shareholders.
◆ The effect of debits and credits on
Normal Balance
revenue accounts is the same as
Chapter
3-26
their effect on equity.
◆ Expenses have the opposite
Expenses
Debit / Dr. Credit / Cr.
effect: expenses decrease equity.

Normal Balance

Chapter
3-27

2-9 LO 2
 Debits and Credits
Liabilities
Debit / Dr. Credit / Cr.
Normal Normal
Balance Balance
Debit Credit Normal Balance

Assets
Equity
Debit / Dr. Credit / Cr.
Debit / Dr. Credit / Cr.

Normal Balance
Normal Balance

Chapter
3-23

Expenses Chapter
3-25
Revenues
Debit / Dr. Credit / Cr.
Debit / Dr. Credit / Cr.

Normal Balance
Normal Balance

Chapter
3-27 Chapter
3-26

2-10
LO 2
 Summary of Debit/Credit Rules

Statement of
Financial Position Income Statement
Asset = Liability + Equity Revenue - Expense

Debit

Credit

2-11 LO 2
 Summary of Debit/Credit Rules

Question
Debits:

a. increase both assets and liabilities.

b. decrease both assets and liabilities.

c. increase assets and decrease liabilities.

d. decrease assets and increase liabilities.

2-12 LO 2
 Summary of Debit/Credit Rules

Question
Accounts that normally have debit balances are:

a. assets, expenses, and revenues.

b. assets, expenses, and equity.

c. assets, liabilities, and dividends.

d. assets, dividends, and expenses.

2-13 LO 2
 Summary of Debit/Credit Rules

Relationship among the assets, liabilities, and equity of a

business:
Illustration 2-12
Summary of debit/credit rules

The equation must be in balance after every transaction.

Total Debits must equal total Credits.

2-14 LO 2
 > DO IT!
Kate Browne, president of Hair It Is Company SA, has just rented
space in a shopping mall in which she will open and operate a beauty
salon. A friend has advised Kate to set up a double-entry set of
accounting records in which to record all of her business transactions.
Identify the balance sheet accounts that Hair It Is Company will
likely use to record the transactions needed to establish and open the
business. Also, indicate whether the normal balance of each account
is a debit or a credit.
Assets Liabilities Equity

Cash (debit) Notes Payable (credit) Share Capital—Ordinary

Supplies (debit) Accounts Payable (credit)
Equipment (debit) (credit)

2-15 LO 2
 The Account
Learning
Business documents, such as a sales Objective 3
Identify the basic
receipt, a check, or a bill, provide evidence steps in the
of the transaction. recording
process.

Analyze each transaction Enter transaction in a journal Transfer journal information to

ledger accounts
Illustration 2-13
The recording process

2-16 LO 3
 Steps in the Recording Process
Learning
The Journal Objective 4
Explain what a
journal is and
◆ Book of original entry. how it helps in
the recording
◆ Transactions recorded in chronological process.

order.

◆ Contributions to the recording process:

1. Discloses the complete effects of a transaction.

2. Provides a chronological record of transactions.

3. Helps to prevent or locate errors because the debit

and credit amounts can be easily compared.

2-17 LO 4
 The Journal

JOURNALIZING - Entering transaction data in the journal.

Illustration: On September 1, shareholders invested €15,000 cash
in the corporation in exchange for ordinary shares, and Softbyte
purchased computer equipment for €7,000 cash.
Illustration 2-14

GENERAL JOURNAL

Sept. 1 Cash 15,000

Share Capital—Ordinary 15,000

Equipment 7,000
Cash 7,000
2-18 LO 4
 The Journal

SIMPLE AND COMPOUND ENTRIES

Illustration: On July 1, Tsai Company purchases a delivery truck
costing NT$420,000. It pays NT$240,000 cash now and agrees to
pay the remaining NT$180,000 on account. Illustration 2-15
Compound journal entry

GENERAL JOURNAL

July 1 Equipment 420,000

Cash 240,000
Accounts Payable 180,000

2-19 LO 4
 > DO IT!

As president and sole shareholder, Kate Browne engaged in

the following activities in establishing her salon, Hair It Is
Company SA.

1. Opened a bank account in the name of Hair It Is Company

SA and deposited €20,000 of her own money in this
account in exchange for ordinary shares.

2. Purchased equipment on account (to be paid in 30 days)

for a total cost of €4,800.

3. Interviewed three applicants for the position of beautician.

Prepare the entries to record the transactions.

2-20 LO 4
 > DO IT!

Prepare the entries to record the transactions.

1. Opened a bank account and deposited €20,000.

Cash 20,000
Share Capital—Ordinary 20,000

1. Purchased equipment on account (to be paid in 30 days)

for a total cost of €4,800.
Equipment 4,800
Accounts Payable 4,800

1. Interviewed three applicants for the position of beautician.

No entry
2-21 LO 4
 QUESTION

3-22
● THANK YOU SO MUCH

● MAY ALMIGHTY ALLAH SAVE

ALL OF US

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