Request for Proposal (RFP) for

Supply and Installation of Line Matrix Printer under buy

back Option

Reference No. : IBPS/RFP/11/2021/RPG-TSS/LINE_PRINTER Dated 11th Nov. 2021.

INSTITUTE OF BANKING PERSONNEL SELECTION

, IBPS House, Plot No. 166
Behind Thakur Polytechnic,
Off. Western Express Highway,
Kandivali (E), Mumbai 400101.

Page 1 of 8
 1. SCHEDULE OF TENDER

Sr. Description
No.
1 Name of the Tender issuer
2 Tender Reference Number
3 Last date and time for Submission of
Bids
4 Date of Technical Bid Opening & Date
of Commercial Bid Opening.
Institute of Banking Personnel Selection
IBPS/RFP/11/2021/RPG-
TSS/LINE_PRINTER Dated 11th Nov.
2021
24th Nov. 2021 up to 6.00 pm
Will be communicated.

5 Place of Bid Submission and opening Institute of Banking Personnel Selection

of Bids- (IBPS)
IBPS House, Plot No. 166,
Behind Thakur Polytechnic,
Off. Western Express Highway,
Kandivali (E),
Mumbai – 400101.

2. INTRODUCTION

The Institute was established in 1984 as Autonomous body, registered as a Public Trust.
Governing Board is constituted by members elected among Chairmen of Public Sector Banks,
nominees from RBI, Govt. Of India, NIBM and those selected from financial sector, IT and
academics. It is conducting Online test for direct recruitment and promotions for various
cadres of participating PSBs and other organization’s through all India Test (Turn Key Basis).

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3. SUBMISSION OF BIDS

Short listing of bidders for Technical/commercial Bidding Process:

The Tendering Authority will first open the Technical Bid of all bidders and after scrutinizing
these documents will shortlist the bidders who are eligible for Commercial Bidding Process.
The short listed bidder will be intimated by email.

NOTE: Please note that the content of sealed Envelope-1 (Technical Bid) must not contain
quoted price of Hardware items anywhere.
If the cost figures are mentioned anywhere in the content of Envelope-1 (Technical Bid):
1) The proposal will be disqualified and will not be evaluated.
2) Condition if any should be indicated in the content of Envelope-1 only.

The bid must be prepared covering the following information and submitted to IBPS on or before
the closing date.

3.1 Submission Format

The proposal will be submitted as per details mentioned below:

A) Content of sealed Envelope-1 (Technical Bid)

1) Eligibility information as requested in Annexure – A

2) Technical bid information as requested in Annexure – B
3) Authorization certificate from OEMs as requested in Annexure – C

to be submitted in sealed envelope (Envelope-1) super scribed as “ Technical bid for Line
Printers” (IBPS/RFP/11/2021/RPG-TSS/LINE_PRINTER)

B) Content of sealed Envelope-2 (Commercial Bid)

The commercial bid as per Annexure D will be submitted in a separate sealed

envelope (Envelope-2) super scribed as “Commercial bid for Line Printer”
(RFP No. : IBPS/RFP/11/2021/RPG-TSS/LINE_PRINTER).
The proposal enclosed in envelope-2 must be unconditional.

C) Both the above mentioned Envelop- 1 & Envelop - 2 will be placed in a

bigger envelope super scribed as “ Quotes for Line Printer”
(RFP No. : RFP No. : IBPS/RFP/11/2021/RPG-TSS/LINE_PRINTER Dated 11th Nov.
2021)

The bid must be submitted in the sealed envelopes as above mentioned format to the
below address:

Shri. Gangadhar Rane (AGM-TSS)

Institute of Banking Personnel Selection,
IBPS House, Plot No. 166,
Behind Thakur Polytechnic,
Off. Western Express Highway,
Kandivali (E),
Mumbai – 400101.

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4. TERMS & CONDITIONS

Eligibility Criteria:

1) Bidder should be a Registered Company in India under Companies Act 1956/2013 since
last 3 years. (Provide Photo Copy of Company Registration)

2) Annual turnover of Bidder should be more than ` 3 crore for each of the last 2 financial
years 2019-20 & 2020-21. (Provide photo copy of audited balance sheet)

3) Bidder should be Original Equipment Manufacturer (OEM) / Authorized Dealer(AUD)/

/Distributer of Line Printers.(Provide the Authorization Letter from OEMs-Annexure C)

4) Bidder should be in business for computer Hardware/Printer sales and services

experience for the last three financial years. (Provide Photocopy of at least 3 clients
reference)

5) Head Office/Corporate office and support office at Mumbai.

6) Bidder should not have been blacklisted by any Govt. organizations/ PSU/PSB during
the last three years.

7) Bidder should be the prime bidder and no consortium is allowed.

General Terms and Conditions:

1) Cost Details:
The price should be mention as per Annexure-D.

2) Terms of Delivery:
Printer should be delivered within 3/4 weeks from the date of purchase order at IBPS
Mumbai office.

3) Warranty:
The vendor to provide comprehensive 3 year warranty as per the Printers from the date
of acceptance. During the warranty period service should be provided by
OEM/authorized service personnel.

4) Quotation Validity:
Validity period for quotation should be 30 days from the last date of submission of bids
documents.

5) Payment Terms :
Full Payment will be done after successful Installation of printer in Linux Server (RHEL 8.4)
through Ethernet port.

6) Right to reject, accept/cancel the Bid:

IBPS reserves the right to accept or reject in full or in part, any or all the offers without
assigning any reason whatsoever.

Page 4 of 8
 ANNEXURE A
Eligibility Information
(To be submitted in Envelope-1)

Note: If any bidder is not qualifying as per the eligibility norms, further evaluation of the bid will not be done

Sr. No. General Information Details

A Name of the Bidder :
B Address of the Bidder :
C Year of establishment
D Contact Person Name :
E Contact Person Mobile No:
F Official Telephone No. (with STD Code)
G E-Mail of the contact person:
H Company Website :
I Constitution of the Company (Public Ltd/ Pvt. Ltd)
Relevant Documents must be enclosed for Sr. No. 1 to 8
Sr. No. Eligibility Criteria Documents to be provided
Company registration Certificate No.
1
(Proof of the same must be submitted)
Last 2 Years financial Details (audited Balance Sheets) Year
2019-20 and 2020-21
(Proof of the same must be submitted)
2 Financial Details of Bidder for the last two financial years 2019-20 | 2020-21
Net Worth |
Turnover |
Net Profit (Profit After Tax) |
3 Company GST registration No.
Details of similar Hardware/service provided to PSU Name of Client-1
organization/Banks etc. Name of Client-2
4
(Enclose copies of Purchase Orders and references at least
Name of Client-3
3 clients)
Eligibility Information as per “Annexure A” enclosed with
5
technical bid.
Technical Bid details as per “Annexure B” enclosed with
6
technical bid.
Authorization from OEMs as per “Annexure C” enclosed
7
with technical bid.
Commercial bid as per “Annexure D” enclosed with
8
Commercial bid.

Seal, Signature of bidder with date

Page 5 of 8
 ANNEXURE B
Technical Bid
(To be submitted in Envelope-1)

Note: If any bidder is not qualifying as per the Technical bid norms, further evaluation of the bid will not be done.

Below Specification should be available for Line Printer.

Sr.
No. Printer Description Specification Quantity
Lipi 6810 (Cabinet Model) Line Matrix impact Printer
Print Speed LPM HSD 1000/856
Print Speed LPM DP 750/600
Print Speed LPM NLQ 400/306
Graphic Speed 60x48
125(3175)
dpi inches/min
Paper feed speed 20/508
Character Pitch 5,6,6.7,7.5,8.3,8.6,10,12,13.3,15,16.7 and 20
Line Spacing 1.5,2,3,4,5,6,8,9,10 and 12
Graphic resolution 240 dpi Horizontal ,288 dpi Vertical
Draft, Data processing, courier, Gothic, OCR A,
Fonts
OCR B
Bold, Italic, Superscript, Underline, Overline,
Character Style
Strike -through
1 Paper Type /Media Continuous, Fan folded, Edge-Perforated, 3 to 1
Width 17 inches wide & 2 to 12 inches long

Paper Handling Straight Paper path, Paper out detection &

alarm, Paper motion detection & alarm
Print Width 13.6 inches
Up to 6 part , 56 to 163 GSM up to 0.64 mm
Stationary
thickness
Ribbon Life 9000 pages
Standard USB 2, Serial RS-232 ,
Connectivity interface Ethernet10/100 Base T and Parallel-IEEE-
1284-Centronics
Power Supply AC 220 -240 +/- 10 %, 50 Hz
Power Consumption 260 Watt (Energy Save Mode)
Supported OS RHEL -8.4
Warranty Comprehensive Warranty 3 years
Lipi 6312 Line Matrix
2 Printer Buy Back (Working Condition) 1

Company Name:
Signature:
Name:
Designation:
Phone No:
Fax and Email Address:

Page 6 of 8
 ANNEXURE C
Acceptance Certificate
(To be submitted in Envelope-1)

Authorization Certificate from OEMs

Date:
To:
Institute of Banking Personnel (IBPS)
IBPS House, Plot No. 166
Behind Thakur Polytechnic,
Off. Western Express Highway,
Kandivali (E), Mumbai 400101.

Sub : Authorization for submission of RFP for supply & installation of Line matrix Printers
RFP Reference No. : IBPS/RFP/11/2021/RPG-TSS/LINE_PRINTER Dated 11 th Nov. 2021.

Dear Sir,

With reference to above, this is to inform you that. We, ………………………………………………………

are an established manufacturer of ……………………………………………………………………………………….,
having factory at (Address of Factory)
..…………………………………………………………………………………………………………………………………………………
………………………......................................................................... since ………………………...

We do hereby authorize M/S …………………………………………………………………………………………………..

to quote and negotiate for item (Line Printer) mentioned in RFP enquiry number
IBPS/RFP/11/2021/RPG-TSS/LINE_PRINTER Dated 11th Nov.2021.

We further undertake that the Line Printer Model ……………………….. supplied by M/S
………………………………………………………………………………………………………………………………………….
will be fully supported by us during the 3 year comprehensive warranty period and all service
calls will be attended by us / our authorized service provider promptly. Line Printer to be
supplied under the Technical specification mention in RFP are of the most recent and
current model and that they incorporate all recent improvements in design and materials.

Thanking you.

(Name of Manufactures)
Authorized Signatory & Date
Name -
Designation -
Company Stamp -

Note: This letter of authority should be on the letterhead of the manufacturer and
should be signed by a person competent and having the power of attorney to bind
the manufacturer.

Page 7 of 8
 ANNEXURE D
Commercial Bid
(To be submitted in Envelope-2)

COMPANY NAME: _____________________________________________________________________________________

ADDRESS: ___________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

PERSON NAME: _____________________ PHONE NUMBER: ________________________________________________

EMAIL: _____________________________ WEB SITE: ________________________________________________________

Commercial Cost of Line Printers:

Sr. Req. Total Cost

Description of Printer/Model Cost per Unit GST
No. Qty. (Including GST)
1 Lipi 6810 Line Matrix Printer 1
Lipi 6312 Line Matrix Printer - Working
2 1
Condition (Buy Back cost)
3 Net Total cost= (Sr. No. 1 - Sr. No. 2)

* L1 will be decided on basis of Net Total Cost (at Sr. No. 3)

The product meets the technical specifications as given in Annexure B.

Signature and seal of the Bidder

Date:

Name:

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