What Is Document Type in Sap - Relationship With Number Range

www.kpconsulting.
fr
WHAT IS DOCUMENT TYPE IN SAP –

RELATIONSHIP WITH NUMBER RANGE
Document types in SAP are defined to distinguish different business transactions. For example,
transactions/apps like customer payment and vendor credit memos are distinguished with
two different document type in SAP to identify it in future.
Document types in SAP are defined at the client level. Standard SAP already contains some
default document types for your use.
While posting a transaction/app, type of document must be specified in the header section.
Example Post General Journal Entries app

for General Ledger Accountant
MICKAEL QUESNOT🎯🇪🇺
Directeur BU SAP SCM & CONCUR
Page 1 de 19
www.kpconsulting.fr
By customizing default document type in SAP against each transaction/app type you can
relieve the user from keying in every time while posting a transaction/app.
Document type in SAP reflects different business transactions in the organization. Since its
displayed for every line items, one can immediately find out the kind of business transactions
that the user has entered in sap. It’s also used for evaluation purposes.
Page 2 de 19
www.kpconsulting.fr
Page 3 de 19
www.kpconsulting.fr
To differentiate business transactions you can specify each document type in SAP to a type
of account that a particular transaction can use.
For example: document type AB allows posting to all accounts.
Page 4 de 19
www.kpconsulting.fr
All other document types limit the types of accounts that can be posted to. For example
Document type DA, allows posting to customer (D) and G/L accounts (S) only.
The various account types and description are listed below.
Account Type Description
A Asset
D Customer
K Vendors
Page 5 de 19
www.kpconsulting.fr
M Material
S General Ledger Accounts
1.1. DOCUMENT TYPE AND NUMBER RANGE RELATIONSHIP IN SAP
Document Numbers, uniquely identifies every transaction within a fiscal year in a company
code.
Number ranges for a document type in sap are used to define how numbers can be assigned
to a transaction.
Page 6 de 19
www.kpconsulting.fr
Page 7 de 19
www.kpconsulting.fr
Page 8 de 19
www.kpconsulting.fr
For every number range, following things must be specified.
• A two-character code
• Period until when the number range is valid
• An interval from which the numbers are chosen and
• Whether the number range is used in internal or external number assignment
Intervals for number ranges must not overlap.
Since transactions are kept for an indefinite amount of time, one has to define intervals that
are large enough to handle this factor. Following system features ensure that number intervals
are large enough:
• Number ranges can be defined for each company code. Thus, each company code
can use the same number interval.
• Numbers can be up to ten characters long.
• Number ranges can be defined for each fiscal year.
•
All the number ranges will be Year Dependent. That means every year new number ranges has
to be maintained in the system.
Page 9 de 19
www.kpconsulting.fr
A number range is specified for each document types in SAP to generate a unique number
which can be refereed always to track back the original transaction.
Each transaction number is selected from this number range. One number range can be used
for several document types.
Followings are standard document types in SAP;
Document Types in SAP Description for Document Types in SAP
AA Asset posting
AB Accounting doc
AE Accounting doc
AF Dep. postings
AN Net asset posting
C1 Closing GR/IR accts
Page 10 de 19
www.kpconsulting.fr
CI Customer invoice
CP Customer payment
DA Customer
DB Cust.recurring entry
DE Customer invoice
DG Customer credit memo
DR Customer invoice
DZ Customer payment
EU Conversion diff.Euro
Page 11 de 19
www.kpconsulting.fr
EX External number
GF Subsequent adjustmnt
JE G/L account posting
KA Vendor
KG Vendor credit memo
KN Net vendors
KP Account maintenance
KR Vendor invoice
KZ Vendor payment
Page 12 de 19
www.kpconsulting.fr
ML ML settlement
NB Vendor
PR Price change
RA Sub.cred.memo stlmt
RE Gross inv. receipt
RF Invoice
RK Gross inv. receipt
RN Net invoice receipt
RV Billing doc.transfer
Page 13 de 19
www.kpconsulting.fr
SA G/L account
SB G/L account posting
SK Receipt f. cash pmnt
SU Subseqnt debit doc.
VI Vendor invoice
VP Vendor payment
WA Goods issue
WE Goods receipt
WI Inventory
Page 14 de 19
www.kpconsulting.fr
WL Goods issue/delivery
WN Net goods receipt
X1 Recurring entry doc.
X2 Sample
ZA Asset post. Period
ZC Client Funds
ZF Dep. postings
ZP Payment posting
ZV Payment clearing
You can use transaction code OBA7 or following path to define document types in SAP;
Page 15 de 19
www.kpconsulting.fr
SPRO
CLOUD
Page 16 de 19
www.kpconsulting.fr
SPRO > Financial Accounting > General Ledger Accounting > Business Transaction >
G/L Account Posting > Carry Out and Check document settings > define document type
To default a document type for transaction postings you can use transaction code OBU1 or
following user path
Page 17 de 19
www.kpconsulting.fr
SPRO > Financial Accounting > Financial Accounting Global Settings > Document > > Default
values for document posting > define document types and posting key
If you want, you can be change and assign your own document type in SAP and posting key to
get defaulted while posting a transaction.
Page 18 de 19
www.kpconsulting.fr
Page 19 de 19

What Is Document Type in Sap - Relationship With Number Range

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

What Is Document Type in Sap - Relationship With Number Range

Uploaded by

Copyright:

Available Formats

www.kpconsulting.

WHAT IS DOCUMENT TYPE IN SAP –

Example Post General Journal Entries app

For example: document type AB allows posting to all accounts.

The various account types and description are listed below.

Account Type Description

S General Ledger Accounts

1.1. DOCUMENT TYPE AND NUMBER RANGE RELATIONSHIP IN SAP

For every number range, following things must be specified.

Followings are standard document types in SAP;

Document Types in SAP Description for Document Types in SAP

AN Net asset posting

C1 Closing GR/IR accts

DG Customer credit memo

JE G/L account posting

KG Vendor credit memo

RE Gross inv. receipt

RK Gross inv. receipt

RN Net invoice receipt

SB G/L account posting

SK Receipt f. cash pmnt

SU Subseqnt debit doc.

WN Net goods receipt

X1 Recurring entry doc.

ZA Asset post. Period

You might also like