O/o CGMT

Tamilnadu Telecom Circle

NEW ADMINISTRATIVE BUILDING,
1ST floor, A wing, 16 Greams Road,
Chennai – 600006.
Email: pstncircle@gmail.com

File No. TNCO-41/17(11)/8/2021-NWP-CFA UNIT-CO dated 27.05.2022

To
Heads of BAs,
BSNL, TN Circle.

Kind attn : Planning Incharges – CFA/CM/Civil/Electrical Units of BAs

Sub: Purification of WBS Data in ERP – Reg

Ref:
1. BSNL CO Lr. No. BSNLCO-CFAP/15(13)/1/2021-NWP-CFA dated. 13.04.2022.
2. This office letters of even no dated 07.12.2021, 11.01.2022, 20.01.2022,
09.02.2022 & 27.04.2022

Guidelines have been issued from Corporate Office/TN Circle Office regarding purification
of WBS in ERP vide various letters cited in references above.

1. Closing Projects/WBS :
a. Which were created for test purposes during ERP Go-Live and have not been
used.
b. Where actual work has been completed
c. Where work has been partially carried out and where no further activities
would be taken up by posting the actual costs/budget/PR/PO etc.

2. The details of WBS in TN Circle as on 27.05.2022 is given below.

Total WBS No of WBS % Closed No. of WBS Remaining

closed till date closed during WBS to be
last 30 days reviewed

46558 39673 85.21 2215 6885

BA WISE – SYSTEM STATUS OF WBS AS ON 27.05.2022

CRTD REL TECO CLSD

% Closed
(wbs in (wbs (wbs in (wbs
TOTAL with respect
created in technically in
CODE BA WBS to Total WBS
status) release complete closed
IN BA as on
status) status) status)
27.05.2022

3001 TNCO 4611 120 130 86 4275 92.71

3002 CBT 5024 269 76 243 4436 88.30
3004 CDL 2313 217 260 156 1680 72.63
3006 ERD 2063 171 113 61 1718 83.28
3009 MDU 8192 292 281 137 7482 91.33
3010 NGC 1947 292 91 74 1490 76.53
3011 PY 1168 46 69 52 1001 85.70
 3012 SLM 6076 398 423 150 5105 84.02
3013 TNJ 3468 320 248 215 2685 77.42
3014 TR 4774 485 446 175 3668 76.83
3016 TVL 3709 226 141 26 3316 89.40
3017 VLR 3162 159 66 148 2789 88.20
3019 KKL 51 6 11 6 28 54.90
TOTAL 46558 3001 2355 1529 39673 85.21

Detailed list of WBS which are in CRTD, REL and TECO status across BAs had been
annexed to this letter for review.

3. Prerequisites for closing WBS:

a. Zero Balance on WBS . i.e complete assetisation of expenditure incurred on

respective WBS. (T-Code ZPS_WCAP)
b. Return of Unused Project Stock: T-Code: MIGO- Transfer Posting – 416/
MIGO-Cancellation/ MIGO-Goods Issue-282 Q (as the case may be).
c. Short Closing of Associated PO.
When Supply/service is partially availed against a PO & no further
requirements are there – Amend PO for the actual supply/service availed

4. Closing WBS – Steps Involved:

a. Identify the WBS which are to be closed (Use T-Code CN41 or CN43N or
ZPS_SYSTEMSTATUS)
b. Check CWIP on WBS (Use T-Code ZPS_WCAP)
c. Check Project Stock for materials on WBS (Use T-Code MBBS or ZPS_MPR)
d. Check for commitments made on WBS (Use T-Code CJI5)

5. If any of the above mentioned posting on WBS exists, same should be settled and
the system status of WBS to be changed to Closed (CLSD). Subsequently, close the
project from Project Definition screen of the Project.

6. Closing Projects and WBS is to be carried out periodically as it will facilitate the
following:

a. It reduces CWIP of BA as well as Circle as a whole.

b. No Purchase Order associated to Network of respective WBS will remain
open indefinitely and used later on.
c. Unutilised inventory will not remain blocked on WBS (as special stock) and
true value of inventory will be reflected in ERP records.
d. Unutilised Budget on any WBS can be taken back and used on other WBS
within the same financial year.
e. Processing time for taking reports gets reduced after purification of data.

It is further intimated that ERP core team is also closing the WBS (wherever WBS is not
approved/ No budget allotted/ No costs posted/ No CWIP exits etc.,) from backend.

It is kindly requested that BAs may review the WBS in CRTD/REL/TECO status and close
the WBS’s wherever work has been completed as per the guidelines given above. Detailed
steps for closing WBS with screenshots is also attached to this letter.
It is also requested that PS L1 incharges of BAs may also be specifically instructed to
monitor the progress of the above and difficulties/issues, if any, may immediately be
raised as PIS and escalated to PS L2, TN Circle.

Compliance in this regard may be intimated to pstncircle@gmail.com please.

Deputy General Manager (NWP CFA)

O/o CGMT, TN Circle
Chennai – 600006.

Encl.:
1. Detailed steps for Closing WBS
2. Annexure: Total list of WBS in CRTD/REL/TECO status for review.

Copy to: (Through circle Intranet)

1. Sr.GM Finance, Chennai.

2. GM CM, Chennai.
3. GM (Nodal), Trichy.
4. PCE Civil Division, Chennai
5. PCE Electrical Division, Chennai
6. Principal RGMTTC, Chennai.
 Steps for Closure of WBS/PD.
1) Steps for Closing WBS’s which are Released and complete.
a) Execute T-Code CJ02. Enter the Project Definition Number.
b) Press Enter, Select concerned Level 2- WBS (selected line changes to Yellow), Choose EDIT in Menu
Bar, Select option “Status”, Select sub option “Technically Complete”. Go Back and Save WBS.
c) Execute T-Code CJ02,Enter the Project number,
d) Press Enter. Select concerned L2 WBS (selected line changes to Yellow). Choose EDIT in Menu Bar.
Select option “Status”, Select sub option “Close(B)”. Go Back and Save WBS.

Similar Exercise is to be done for all L2 WBS’s which are to be closed.

Finally Level 1 WBS is also to be closed on completion of project as shown above.

Similar Exercise is to be done for Project definition also (Steps 2(a) and 2(b) may be referred).
2) Steps for closing WBS’s which have not been released and no longer required for execution.
a) Execute T-Code CJ02. Enter the Project number.
b) Press Enter. Choose Goto in Menu Bar. Click Project Definition. Project Definition window will
open. Now Choose EDIT in Menu Bar, Select option “Status”, Select sub option “Technically
Complete”. Go Back and save WBS.
c) Execute T-Code CJ02,Enter the Project number,
d) Press Enter. Choose Goto in Menu Bar. Click Project Definition. Project Definition window will open.
Click EDIT in Menu Bar, Select option “Status”, Select sub option “Close(B)”. Go Back and save WBS.

***********************************************************************
To Check Count/Details of WBS in various Stages : CRTD / REL / TECO / CLSD :
Use T-Code: ZPS_SYSTEMSTATUS. (Shown below)
Type Company Code: 1100, Business Area: XXXX,

(Check Summary report for showing Summary of WBS or Do Not Check summary report for getting
detailed list of WBS).

Execute.

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