PROJECT: K028-FAYYHEALTH-POLYCLINIC

MOBILIZATION PLAN

Project
FAYY HEALTH POLYCLINIC

Prepared for

CHERWELL INTERIOR DECORATION LLC

Review and Approval

Action Name and Role Signature

Abiola F Adeniyi
Prepared by
HSE Engineer

Review by Prateek Gupta

Planning Manager
Approved by Nicholas Castanheiro
Sr. Project Manager

MOBILIZATION PLAN
 PROJECT: K028-FAYYHEALTH-POLYCLINIC

MOBILIZATION PLAN

TABLE OF CONTENT

1.1 INTRODUCTION

1.2 MOBILIZATION PLAN SCOPE

1.3 MOBILIZATION TEAM

1.3.1 Project Management

1.3.2 Planning and Permitting

1.3.3 Technical Team

1.4 ACTIVITIES WITHIN THE MOBILIZATION PLAN

1.4.1 Staff Recruitment

1.4.2 Procurement of Equipment

1.4.3 Securing Consents

1.4.4 Transfer of Records and Documents

1.4.5 Timescales and Key Tasks

1.4.6 Minimizing Disruption to the Public

1.1 INTRODUCTION

The intent of this mobilization plan is to represent the general sequence on how the project will commence.
This involves the number of personnel, equipment, and materials. However, this plan summarizes the
 PROJECT: K028-FAYYHEALTH-POLYCLINIC

MOBILIZATION PLAN

proposed methodology for executing various phases of the site. This has to do with the integration of
personnel, equipment, materials, and the use of the site for staging, stockpiling and other activities, and
security.
Upon Close of Contract the Contractor will establish a Contract Mobilization
Team led by the current Project Manager to develop and coordinate all contract mobilization tasks. This will
avoid the requirement for a handover. The Contract Mobilization Team will prepare a fully developed and
detailed Mobilization Plan. The Mobilization Plan will indicate how the contract will move from Close of
Contract to Service Commencement Date. At Notice to Proceed to site, Project Manager starts to oversee the
Construction Contract. At that point the Operations Team will take over the contract. From time to time it
may be necessary to change individuals in the team or to introduce new staff. Any changes in staffing of the
team during the mobilization period will be clearly written to the client’s representative via email.

Managing Director

Project Manager PROJECT

ENGINEER/SAFETY
Project QA/QC Engineer OFFICER

Community Relations Officer Construction Supervisor HSE Officer

Foreman Foreman Site Nurse

 PROJECT: K028-FAYYHEALTH-POLYCLINIC

MOBILIZATION PLAN

1.2 MOBILISATION PLAN SCOPE

Cherwell Interior Decoration will appoint and maintain a Mobilization Team for the duration of the Project
until the Service Commencement Date. It will be made up as a minimum of:
 Project Management and Construction department to provide resource by means of
technical support on engineering and construction considerations in relation to the
Contract; and
 A Maintenance Manager to assist with resolution of any technical issues. Specifically, the
Mobilization Team will work closely with the Project Manager to effect mobilization of
the Contract to:
 Provide a smooth hand-over from all existing arrangements and activities leading up to
the Commencement Date.
 Agree a set of activities with the client for all significant events during the mobilization
period.
 Identify and work with activity specialists within the Contractors’ organization to ensure
all appropriate policies and procedures are put in place in a timely and complete manner
to ensure compliance with all aspects of the Contract obligations.
 Cherwell will provide the client with an adequate notice to existing sub-contractors where
appropriate.
1.3 MOBILISATION TEAM
The Mobilization Team will be organized by workstream.
1.3.1 Project Management
The Project Manager will be the Mobilization Team Leader, leading the construction of civil infrastructural
facilities project through Close of Contract, the Planning Application and Permit Application for Service
Commencement Date. He is familiar with all work streams in the project. The Project Engineer will
undertake the day-to-day project management of construction.
1.3.2 Planning and Permitting
Plan has been prepared in coordination with the HSE plan, transportation/ consolidation plan and Dust
control plan.
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MOBILIZATION PLAN

Upon authorization to proceed, mobilization activities will commence. The construction and set-up of the
primary support/staging area of the project will take place. The site premises will be utilized as the primary
support/staging area.

1.3.3 Technical Team

The Technical Team will continue to be led by the Project Manager in the Project Management and
Construction/civil Group. The Project Engineer assists the leader by working closely with the Project
Consultant and client’s representative. Maintenance Manager-Operators Maintenance ensures that all
equipment and machines are in order and is responsible to the project Engineer.

1.4 Activities within the Mobilization Plan

1.4.1 Staff Recruitment
Recruitment of staff shall meet UAE content requirement and in construction requirements
1.4.2 Procurement of Equipment
All procurement will be carried out in compliance with the Cherwell procurement policies and methods.

1.4.3 Securing Consents

Cherwell shall apply for and obtain Consents in its own name to carry out the Services in accordance with
the Detailed Project Program. As part of the preliminary arrangements the Contractor will liaise with the
Client and the regulatory bodies accordingly to ensure that it is provided with all necessary data and
information to enable application to be made to the relevant authorities for required Consents.
1.4.4 Transfer of Records and Documents
Prior to the contract commencement date, Cherwell shall establish a site project office, from where it will
administer “a transfer of records” program; subject is always to relevant data protection principles, where
applicable. As part as the overall mobilization plan, Cherwell will decide for all relevant records, drawings,
licenses, and relevant certificates applicable and dedicated solely to the Project to be made available to
arrange a smooth handover. The Contractor (Cherwell) will ensure that from the early stages of the Contract,
the flow of information and data is effective, accurate and auditable, so that informed management decisions
can be made and contract key performance Indicators, correctly reported in a timely manner.
1.4.5 Timescales and Key Tasks
Key Project Dates will be as indicated in Work Schedule to the project agreement, and which refers to the
activities mentioned in this Mobilization Plan.
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MOBILIZATION PLAN

A clearly defined program for the startup of the will be developed in consultation with the Authority
1.4.6 Minimizing Disruption to the Public
The Contractor (Cherwell) will provide an effective and efficient mobilization/transition plan, formulated in
such a way as to cause minimal disruption to the public, who are the end users of the services in question.
During the mobilization/transition period and in accordance with its communications strategy developed for
this project.