Minutes of the Annual General

Meeting

2XX1 Annual General Meeting of Bounce Fitness held at the Wiltshire Hotel in Cairns, on Tuesday 12th
July, 2XX1.

9.00 am. Meeting declared open by Margaret House. The members were informed that the meeting was
being recorded to assist in the preparation of the minutes.

1. Apologies
Margaret House confirmed with the Secretary that there was a Quorum of 52. 20 members required
for quorum, A full list of those present is available from the Secretary.

2. Minutes of previous meeting

Motion Margaret House

That the minutes of AGM (2XXX) have been read and accepted as a true and accurate record of that
meeting.

Seconded Kath Jones

Carried by majority

3. Matters Arising from Minutes

There was no business arising from AGM 2XXX.
4. Correspondence
2XXX was a busy year with 451 emails received/processed/forwarded as the case demanded.
Much of this correspondence was from Fast Fitness. Any member who would like to receive all
Fast Fitness bulletins should contact the secretary. Other correspondence includes questions from
clients and communication between members of the administrative and executive teams and the
Centres. All incoming and outgoing correspondence has been archived and is available on request.

CEO’s report

The report will be published in the newsletter. Highlights from the CEO’s report include:

Congratulations to the Melbourne Centre for winning the Innovative Class Design award at
the Fast Fitness conference. This class has been rolled out nationally and has been a great
success.

Bounce Fitness is exploring the possibility of attracting more senior clients to the Centres
through tendering to run a pilot project.

The financial figures reflects a 20% growth overall in the last twelve months. Well done to
all Centres and teams.

A new web site is being developed.

Discussion on the need for guidelines to help future conference organising committees including
the roles of Centre Managers and any requirements for reporting back to the executive.

Motion Jacinta Scotts

That the president’s reports be accepted

Seconded Ellie Tolley

Carried by majority

5. Treasurers Report
A copy of the full Bounce Fitness Financial Report for Year Ended 30 September 2XX0 will be made
available on the web site.

The overall growth was 20% as contained in the President’s report.

There will be substantial upgrades to equipment and décor in the Centres.

Specific discussion regarding the Centres will be undertaken in private meetings between Chief
Executive Officer, General Manager Finance and Centre Manager tomorrow.

Motion John Ward

That the finance report as presented by the General Manager Finance for the year ending 30th June
2XX0 be accepted.
 Seconded Thomas Hinwood

Carried by majority

6. Annual Team Building Venue and Date

A brief presentation was made by General Manager Laura Irish for Brisbane to host the Bounce
Fitness Annual Team Building in August 2XX0.

The proposal is to hold it at the Brisbane Convention Centre.

The theme is to be decided.

An alternative venue is Conrad-Jupiters at the Gold Coast.

This item was then opened up for discussion. A summary of the main points raised is provided
below.

Weather is not necessary a critical factor since the weather is usually cool and dry in
August.

There was some concern expressed about keeping the focus of the teams if the Team
Building was held at Conrad-Jupiters.

A show of hands from members present at the AGM on the issue of venue and the date 21st August
to 24th August was then conducted. The results for Conrad-Jupiters were 16 For, 3 Against.

Motion Steve Brinkley

That the Team Building be held at Conrad-Jupiters.

Seconded Meredith Watkin

Carried by majority

Action: Subject to the result of the vote, Ellie Tolley and her team send the Bounce Fitness Executive
a full written proposal for holding the Annual Team Building at Conrad-Jupiters in August 2XX0
within 4 weeks.

7. Other Business

7.1 Web site

With the help of Steve Brinkley, we have begun the development of elements of a new Bounce
Fitness website. These include:

A file storage and retrieval system which will allow staff to download files. There will
also be a secured area (password protected) so that members of the executive can
download files. Administration of the file database (including uploading of new files
and the removal of old files) can be undertaken by the Administration Assistants
when required. This system has been implemented.
 A new on-line database which will store details of routines, equipment (make,
model, etc) in each Centre. The idea is to allow each participating centre (password
protected) access to add, modify or remove the assets in their centre. The aims of the
new Directory is to continue the excellent service provided by the existing hardcopy
Directory in allowing staff to identify Centres with like equipment to facilitate
information sharing, etc. The database has been established and is currently being
tested.

Also planned is an exciting new look. A call has gone out to staff for feedback on what they
would like to see on their organisation’s web site. It is anticipated that the new site will be
implemented sometime in 2XX2.

Recommendations:

a) Keep membership fees to $500 for a full membership paid annually. Membership fees
were last increased in 2XXX (agreed at AGM in 2XXX). Memberships fees will not be
increased in the next twelve months.

b) Encourage increased sales of personal training.

c) Attract new members in the baby boomer range targeted through special programs.

d) Review expenditure.

Motion Steve Brinkley

That the membership fees be maintained at the current level for 12 months.

Seconded Paul Thomas

Carried by the majority

A discussion ensued in which it was suggested that additional requirements be put in the
policies by the executive committee to help manage special interest groups.

Special Resolution Martin Saunders

That the AMMS constitution be changed to include the new clause (21 Special Interest
Groups) as written above.

Seconded: Hans Jane

Carried Unanimously

8. Notice of next meeting July 2XX2

9. Meeting Closed at 11.30am.