Storyboard- Project Samvad National Workshop

Name of the event: Role of Technology in Improving Health, Nutrition and Family Planning
Outcomes

Client’s Name & Contact: Ms Ritika Pandey, Project Director, Digital Green

Date: 03 September 2019

Venue: Sovereign Hall, Le Meridien , Windsor Place, New Delhi, Delhi 110001

About Organizer:

Digital Green: Digital Green is an international development organization that empowers

rural communities by harnessing the collective power of technology and grassroots-level
partnerships to promote good practices in agriculture, nutrition and health. This year, they
are celebrating National Nutrition Week in a more meaningful manner and are organizing a
'National Workshop on the Role of Technology in Improving Health, Nutrition and Family
Planning Outcomes’.

About Event:

DG is implementing Project Samvad, supported by USAID. They are using ICT enabled
participatory approach that promotes locally relevant content created by the communities,
for the communities, to ensure peer-to-peer learning,

They have work in Bihar, Jharkhand, Odisha, Chhattisgarh, Uttarakhand and Assam with our
government and NGO partners namely National Health Mission, Nutrition Mission and
Livelihood Mission. Over a span of 3 years, we have been able to reach more than 500,000
rural women with good health and nutrition practices. Project Samvad has had the unique
opportunity to link nutritional outcomes with family planning and maternal and child health
in a holistic manner.

The participants include key stakeholders from the government, private sector and NGOs to
come together and share their experiences and learnings.

Important Points of Contact:

 Client-

Name Organisation Contact no.

Ms Ritika Pandey Digital Green 9711692618
Mr Sanjay Paswan Digital Green 7654781898
 Tentative Agenda

Workshop Objective: To showcase the learning of our government partners in

implementing digital solutions for social and behavioral change

Intended Participants: Government partners, Non-Government and private sector

Time Session Speaker

9:30-10:30 am Registration and Networking

10.30 – 11.15 am Introduction to the workshop

Welcome address Rikin Gandhi, Digital Green
USAID Overview Sangita Patel, USAID
USAID-Digital Green Partnership Amrita Goswami, USAID
Overview: Project Samvad Ritika Pandey, Digital Green

11:15 – 11:30 am Tea Break

11.30 – 1.00 pm Panel discussion: Implementing digital solutions Project Partners: NHM, JSNM, JEEViKA, JSLPS,
at scale through Government existing structures CYSD, Gramvaani Moderator: Vinay Kumar
Questions and Answers

1:00 -2:00 pm Lunch & networking

2:00 – 2:30 pm Experience Sharing by the Change Agents in 5-10 Frontline workers of Project partners
implementing digital solutions
2:30 – 3:00 pm Research methodology and learning Sanjeev Kumar, Digital Green
3:00 – 3:15 pm Thank you Note Ritika Pandey, Digital Green

3:15 – 3:30 pm Tea Break & Networking

Layout: Sovereign Hall 1, Le Meridien Hotel

Expecting Guest: 150-160 PAX

Seating- Cluster or round table in front for USAID and other partners. Theatre style in last to
accommodate other participants.

Stage- Backdrop in centre with 02 side LED screen of 8 x 6

Designs and Branding:

Design Checklist:

Branding Size Quantity

Backdrop 20 x 10 1
Podium 2.5 x 4 1
Registration Panel 8x4 1
Screen masking 10 x 11.5 LED Screen Size 8 x6
Directional Signage 6x3 1
Name Badge
Notepad  A5  150 Recycled Paper
Stage- Backdrop and Screen
Name Badge

Notepad

Directional Signage Registration Panel

Other DG Standees will be provided by Client.

 --- Podium

Lanyard ---

Other Collaterals:

Conference Kits: Folder will be provided by Digital Green on 02 Sep. Please note DG participants will
not get the kit initially.

Seed Pen – Oty. 150

 Planters- around 15 By Exotic Green will be given to speaker and panelist

Manpower Plan

Allocation Team
Registration Nupur, Neha, Nischay (Intern) and Mamta (Intern)
Back stage Arti & 02 professional manpower
Console Dayan
Set up Gaurav
Hall Nischay & Mamta after registration
Overall Supervision Mansi

Dresscode: For IA Team- Black Indiattitude T-shirts & Black trouser

Stage ushers- Saree with blazer

Day wise plan to be shared, listing all the activities depending upon the number of days of
the event.

Date & Day Action Responsibility Status

 Designs and creatives to be shared with Arti Done

client for approval
 Follow up with client for approval on Arti Done
creatives
28 Aug
 Professional Manpower to be finalized Arti Done
2019
 seed pen PO to be released Dayan Done
 Notepad PO to be shared with vendor Dayan Done
 Name badge PO to be shared with vendor Dayan Done
 AV & fabrication PO to be shared with Gaurav Done
vendor
 Name badge sample to be procured Dayan Done
 Approval on name badge sample from client Arti Done
 Notepad Artwork to be shared with vendor Dayan Done
 Call with client to discuss the flow of event Arti Done
  Hotel briefing to be done Mansi Done
 Imprest request and approval Mansi Done
29 Aug  Follow up on pending high resolution logo of Arti Done
2019 partners
 Incorporate the Logo received in the final Vinay Done
approved creatives
 Artworks to be prepared Vinay Done
 Follow up with client on the list of confirmed Nupur Done
govt. participant
 Follow up on final quantity of planters Arti Done
 Planters PO to be released Arti Done
 Follow up on final agenda of event Arti Done
 Coordinate with Finance for 100% payment Arti Done
of planters vendor
 On-spot registration plan to be shared with Nupur Done
client
30 Aug  Follow up with vendor and quality check of Gaurav Done
2019 canvas sample printing
 Artwork to be shared with vendor for Gaurav Done
printing
 Material checklist to be share with vendor Mansi Done
 Ensure the receipt of list of confirmed or any Nupur Done
additional govt. participants from client
 Final List of participants to be prepared for Daksh Done
as per format for name badge pre-printing
 Sorted and consolidated list of names to be Dayan Done
shared with vendor for name badge printing
01  Follow up with vendors for the delivery of Dayan Done
September notepad, and name badge
2019
 Coordination with admin team to arrange Dayan In Progress
the vehicle for material pick up (plants)
02  Coordination with vendors for set up Gaurav Done
September  Registration list to be collated and list of Neha In Progress
2019 participants to be prepare
 Follow up with client for speaker Arti Done
presentation
 Collation of all presentation as per session Gaurav In progress
and agenda
 Stationary to be packed for event as per Ramesh In progress
checklist and requirements
 Ensure the transfer of material(Seed pen, Dayan Not started
notepad, name badges) from office to hotel
 Name plates to be printed as per agenda Ramesh Not started
 Sufficient number of walkies to be carry on Ramesh Not started
 site
 Set up to be start Gaurav Not started
 Ensure the collection of folders from client Gaurav Not started
 Ensure the collection of roll up standees of Gaurav Not started
DG (onsite)
 Allocation of roll up standees received from Gaurav Not started
client (onsite)
 Collection of name badges from vendor Dayan Not started
 Sorting of name badges as per LOP Neha Not started
03  Timely reporting of IA team at 08:30 AM in Team Not started
September hotel
2019  Reporting of manpower at 08:30 AM Arti Not started
 Presentation to be submitted and checked at Dayan Not started
console
 Dry run to be start at 09AM with client Mansi Not started
 Team and manpower briefing to be done at Mansi Not started
08:45 AM
 Conference folder to be prepared Team Not started
 Registration desk to be set up by 09 AM Nupur Not started
 Registration of delegates to be start by 09:30 Neha Not started
AM
 Breakfast for team to be arranged Dayan Not started
 Briefing of photographer and briefing Mansi Not started
document to be shared
 Coordination with hotel for Tea Breaks and Mansi Not started
lunch
 Name plates to be arranged on dais as per Arti Not started
session
 Changes on dais in term of name plates and Dayan Not started
chair to be done.
 Follow up with hotel and ensure the tray and Arti Not started
cover back stage for planters
 Planters to be arranged back stage as per the Arti Not started
session
 Coordination with client for their device to Mansi Not started
be set up on registration desk after
registration
 Feedback to be taken from client Arti Not started

Post event Deliverables

 Final List of participants to be share with client.

 Final consumption sheet and financial sheet to be shared with client for approval.
 Follow up with vendors for tax invoices.
 Internal feedback meeting with team.
 Project closure and documents to be uploaded in salesforce.