SAP

Mandatory field to be fill by manufacturer/supplier/vendor/contractor 32 PROJECT REFERENCE NUMBER :

OWNER
OR

To be filled by Contractor in Consultation with PMC/Owner 33 SPIR SUBMITTED DATE :

LEGEND
NO.

To be filled by Contractor after discussion with PMC/Owner

SPARE PARTS LIST AND INTERCHANGEABILITY RECORD 34 SPIR APPROVAL DATE:
TAG

1
EQUIPMENT NO.

Rev:--- dated:---- 35 PLANNED COMMISSIONING DATE:

MANUFACTURER'S EQUIPMENT

MANUFACTURER'S/SUPPLIER'S PARTS DATA

TOTAL NO. OF IDENTICAL PARTS INSTALLED SPARE PARTS
For explanation and filling of columns see explanation sheet of this form
RECOMMENDED BY

DATE
MODEL OR TYPE.

MANUFACTURER
PART NUMBER
2

PLANT MATERIAL STATUS

INITIAL (2 YEARLY SPARES)
COMMISIONING & CAPITAL

Lead Time (WEEKS)

DELIVERY TIME IN WEEKS
UNIT PRICE CURRENCY

MATERIAL TYPE
SHELF LIFE IN WEEKS

NORMAL OPERATION
DESCRIPTION OF PARTS MATERIAL SPECIFICATION DRAWING NO. INCL. POS. NO SAP CODE

INSURENCE SPARES
ORIGINAL ITEM

UNIT OF MEASURE
MANUFACTURER'S

SERIAL NUMBER

MANUFACTURER ORIGINAL ITEM EQUIPMENT

MRP TYPE
ITEM NUMBER

MANUFACTURER MANUFACTURER

Min/Max
3

CRITICAL

PLANT
S.LOC
NO OF

UNITS

4 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
N U M B E R O F P A R T S P E R U N I T

5
EQUIPMENT LOCATION

6 NOTES: 38 REMINDER: EQUIPMENT SPIR STATUS 36

MANUFACTURERS TO ATTACH TO THIS MANUFACTURER REVISION 0

FORM ALL DRAWINGS AND PARTS LISTS SUPPLIER DATE

37 MANUFACTURER/SUPPLIER's FOCAL POINT EMAIL PROJECT SIGNATURE/INITIAL

PLANT SHEET NO. 1 OF x

7 ABC CRITICALITY INDICATOR OF EQUIPMENT OWNER REQUISITION NO.

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 SPARE PARTS LIST AND INTERCHANGEABILITY RECORDS

EXPLANATION AND INSTRUCTIONS FOR THE COMPLETIONS OF SPIR FORMS BY CONSULTANT(S)/MANUFACTURER(S)/SUPPLIER(S)/VENDOR(S)

The SPIR form consist of a main sheet and extension sheet formated A3 size.The completed forms shall be emailed to PMC/Owner. Hard copies in A3 format along will other supporting relevant documents shall also be
submitted.The consultant/manufacturer/supplier/vendor is required to complete all the columns in consultation with Owner. All information shall be clearly stated in English language.
COLUMN NO EXPLANATION COLUMN NO EXPLANATION
1 EQUIPMENT TAG NO. OR SAP EQUIPMENT NO.
Enter the equipment tag or SAP equipment number SHELF LIFE IN WEEKS
20
Enter length of time in weeks for which an item remains usable, fit for consumption

2 MANUFACTURER'S MODEL or TYPE 21

State model, type or other positive identification reference of the equipment/instrument COMMISSIONING and CAPITAL INSURANCE SPARE PARTS RECOMMENDED BY
ordered MANUFACTURER
Enter the quantity of commissioning spares required to prepare the equipment ready for start up
3 MANUFACTURER'S SERIAL NO. 22 INITIAL (2 YEARLY) NORMAL OPERATION SPARE PARTS RECOMMENDED BY
State serial number or other unique identification of the reference of the equipment/instrument MANUFACTURER
ordered Enter the quantity of initial 2 yearly spare parts required to safeguard the operation of equipment
during the runing-in and start-up periods and the first 2 year of operation
4 NO. OF UNITS SPARE PARTS FOR NORMAL OPERATIONS RECOMMENDED BY MANUFACTURER
Enter the total number of identical assemblies within equipment/instrument as stated in 23 Enter the quantity of spare parts may be required due to unforeseen failure during normal
columns 1, 2 and 3. operation not covered in 2 years operation spares.
5 NUMBER OF PARTS PER UNIT 24 CRITICAL SPARE PARTS
For each unit or group of identical units, enter in the appropiate space the number of parts Enter the functional criticality of the spare part i.e V=vital E=essential & N=normal based on
fitted in each unit of equipment/instrument manufacturer's experience

6 EQUIPMENT LOCATION 25 PLANT (UNIT NO. etc)

Enter the location of the equipment/instrument where installed Warehouse spares to be stocked in - To be filled in consultation with PMC/ Owner

7 ABC INDICATOR OF EQUIPMENT S.LOC

State the functional criticality of equipment/instrument in the plant i.e A=Extreme B=High 26 Storage Location - To be filled in consultation with PMC/ Owner
C=Medium & D=Low
8 TOTAL NO. OF IDENTICAL PARTS INSTALLED 27 MRP TYPE
Enter the total number of identical parts covered by the equipments specified. This total is Material Requirements Planning type e.g. V1, ND etc - To be filled in consultation with PMC/
equal to the quantity of column 4 multiplied by the sum of quantities of column 5 Ex: Owner

9 ITEM NO. MATERIAL TYPE

28
Serial item number of spare part that is recommended
10 DESCRIPTION OF PARTS
Enter short identifiable description of part. If an item is interchangeable between two or more PLANT MATERIAL STATUS
units it should be listed only once. 29

11 MATERIAL SPECIFICATION 30 Min/Max

Enter material specification in terms of full International Standards and accepted conventions, Minimum & Maximum stock - To be filled in consultation with PMC/ Owner
not manufacturer's or sub-manufacturer's reference, including material certificates if required

12 DRAWING NO. INCLUDING POSITION NO. Lead Time (WEEKS)

For each part in column 10, enter the manufacturer's parts list and/or drawing number Delivery time as per column 19
including the position number. Documents/drawings referred to must always be attached to 31
the SPIR form by the consultant/manufacturer/supplier or vendor

13 ORIGINAL ITEM MANUFACTURER 32 PROJECT REFERENCE NUMBER

Enter the ORIGINAL ITEM MANUFACTURER NAME for the spare part mentioned in column Project reference sequence number
10 and part number details entered in column 14
14 MANUFACTURER'S PART NUMBER 33 SPIR SUBMITTED DATE
Enter the ORIGINAL ITEM MANUFACTURER unique reference number or other information Date of submission of SPIR to PMC
which specifically identifies each part in the manufacture's organization

15 SUPPLIER'S PART NUMBER SPIR APPROVAL DATE

Enter the supplier's unique identification number (Originate Part Manufacturer) of the items Final approval date for action by PMC
from third party manufacturers ("bought- out items") such as ball bearings, oil seals, 34
mechanicals, gaskets, instruments, electrical parts such as fuses, relays etc.
16 MESC OR SAP NUMBER 35 PLANNED COMMISSIONING DATE
Enter the IOCL SAP material code number Planned commission date to be entered by Project team

17 UNIT OF MEASURE 36 STATUS OF SPIR

Enter the basic unit of measure of the item Example: Nos.: Numbers, ST= set, BX=box (the Enter the status & revision of SPIR list. f= final, p=preliminary. Revision to be marked as
build-up of a set/box etc. shall be explained in column 10) MTR= meters, etc. o=original and a,b, c, etc. for subsequent revision
18 UNIT PRICE, CURRENCY & DATE 37 MANUFACTURER'S FOCAL POINT
Enter approximate ex-works price per piece of each part in the currency & date shown at the Enter full details including email address and telephone no.
top of the column
19 DELIVERY TIME IN WEEKS 38 NOTES
State delivery time of spare part to IOCL BR Additional information not covered on previous columns may be filled in here.

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