QSP-002 R0 QSP For Document and Data Control

Doc. No.
QSP-002
Waterfront Integrated Resort
Rev. No. 0
HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 1 of 17
QUALITY SYSTEM PROCEDURE
FOR
DOCUMENT AND DATA CONTROL
Initial Release
0 Oct.31, 2013 S. Y. Yi S. Y. Yi J. W. Ko
( Issued for Approval )
REV DATE DESCRIPTION Prepared by Reviewed by Approved by

Doc. No. QSP-002
Rev. No. 0
TITLE : Quality System Procedure for Document and Data Control
Revision Control Table
REV.
REV. DATE REVISED PAGE DESCRIPTIONS OF REVISION
NO.
0 Oct. 31, 2013 All Pages Initial Release (Issued for Approval)
-
Doc. No. QSP-002
Rev. No. 0
TABLE of CONTENTS
1.0 PURPOSE
2.0 SCOPE
3.0 DEFINITIONS
4.0 REFERENCE
5.0 RESPONSIBILITY
6.0 PROCEDURE
7.0 ATTACHMENT
Doc. No. QSP-002
Rev. No. 0
1.0 PURPOSE
This procedure is to describe HYUNDAI-Keangnam-NAWALOKA Joint Venture (HKN JV)

Document control system relevant to issuance, approval, distribution, revision and filing of
document and data.
2.0 SCOPE
2.1 This procedure applies to the following documents;

● Quality management system documents
● Internal-originated documents
● External-originated documents
2.2 Basically document control will be implemented in accordance with project administration
requirements.
3.0 DEFINITIONS
3.1 Document
Information and its support medium, such as HKN JV project quality plan, quality procedure,
work procedure, method statement, quality plan for site activity (ITP), process map, record,
specification, drawing, report and standard, etc.
The medium may be paper, magnetic, electronic or optical computer disc, photograph or
master sample, or a combination thereof.
3.2 HKN JV project quality management plan (QMP)

A document stating the quality policy and objectives of the HKN JV for Waterfront
Integrated Resort. It describes the quality systems and procedures of an organization which
may be used for internal and external purpose.
3.3 Quality System Procedure (QSP)

A document specifying which procedures and associated resources shall be applied by whom
and when to specific project, product, process or contract.
3.4 Work procedure (WP) / Method statement (MS)

A document setting out the specific quality practices, resources and sequence of activities
relevant to a particular project.
It is meant for the construction engineers and workers to follow when they perform a specific
Doc. No. QSP-002
Rev. No. 0
job.
3.5 Quality Plan(ITP) for site activities
A document setting out the inspection and test point and the acceptance criteria at the
completion or after a series of process activities to ensure works conformance.
3.6 Controlled copy

An identifiable copy of documents which is to be distributed, revised or replaced through a
relevant document control procedure ensuring that the document reflects all current
requirements.
3.7 Uncontrolled copy

An identifiable copy of documents which is produced for information and reference purpose
only. No distribution and replacement is required for updating of them.
3.8 HKN JV
Hyundai-Keangnam-NAWALOKA Joint Venture
3.9 Owner
Waterfront Properties Ltd./Balmond-Studio
4.0 REFERENCE
4.1 HKN JV Project Quality Management Plan

4.2 Quality System Procedure QSP-001 Process Control
4.3 Document management Requirements of project administration requirements
4.4 Specification section B50
5.0 RESPONSIBILITY
5.1 Project Director/Manager shall approve the HKN JV Project quality Management Plan.
5.2 Quality management representative shall

● approve quality system procedure.
● control HKN JV Project Quality Management plan and the supporting quality system
procedures
● Review work procedure and method statement.
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Rev. No. 0
5.3 Construction manager shall approve the work procedure and method statement.
5.4 The document generating section is responsible for distributing the documents to all section
where activities essential to the effective functioning of the quality system are performed.
5.5 Respective document controller is responsible for maintaining the documents in an updated
condition.
5.6 Project Planning Manager is responsible for controlling the documents between the project
organizations, such as CUSTOMER, Contractor and vendors.
6.0 PROCEDURE
6.1 General
6.1.1 The documents affecting quality to be controlled according to this procedure are as follows,
but not limited to;
● HKN JV Project Quality Management plan, quality system procedure, work procedure,
method statement, ITP etc.
● Contract Documents
● Drawings
● Contractor issued document, such as submittals, RFI, etc. thru PMIS
6.1.2 All documentation shall be legible, dated and signed.
6.2 Identification
6.2.1 Each document shall have the title, the revision number and its date.
6.2.2 The documents to be controlled shall be identified with a unique document number on the
cover sheet.
6.2.3 Documents on the project shall be identified and numbered in accordance with HKN JV
numbering system and project numbering system established by Owner.
6.2.4 HKN JV document numbering system is shown on appendix 1 as a supplementary

requirements.
6.2.5 Document numbering system can be modified as per ACONEX requirement.
6.3 Review and Approval prior to Issue

Doc. No. QSP-002
Rev. No. 0
6.3.1 All quality affecting documents shall be reviewed, approved and issued in accordance with the
relevant project procedures and this procedure as supplementary.
6.4 Distribution
6.4.1 The approved documents and drawings shall be distributed to the relevant departments within
the HKN JV using the copy of transmittal and/or network for application and use.
6.4.2 Upon receipt of documents, the recipient shall destroy the obsolete documents or keep the
documents with positive identification stamping (e.g. ‘VOID’).
6.4.3 Only the latest documents shall be used for construction work.
6.5 Change & Modification
6.5.1 Changes to the documents shall be reviewed and approved by the same organizations that
performed the original review and approval unless specifically designated otherwise.
6.5.2 All obsolete copies shall be destroyed or suitably identified as per paragraph 6.4.2 of this
procedure by the recipient to assure that the use of outdated documents is precluded.
6.5.3 The revised documents shall be distributed in the same manner as the original.
6.6 Document Filing
6.6.1 All documents shall be clearly identified with the pertinent code, revision and type of issue.
6.6.2 Originals and copies of all project documentation (produced by the various parties) are coded
and filed according to the internal filing system which is established.
6.6.3 Records of correspondence and documentation are kept and timely updated.
6.6.4 The document issued for approval shall be maintained a computerized database of document
numbers and identification, to avoid future duplications.
6.6.5 The respective document controller shall produce and maintain a document register in
accordance with the requirements of the contract.
7.0 ATTACHMENT
Doc. No. QSP-002
Rev. No. 0
APPENDIX 1 – HKN JV DOCUMENT NUMBERING SYSTEM

APPENDIX 2 – HKN JV DOCUMENT FORM
APPENDIX 1 – HKN JV DOCUMENT NUMBERING SYSTEM
※ The Quality Management Plan, HSE Manual and System Procedure shall include internal numbering
in the following format:
1) For the Quality Management Plan:
QMP - 
Quality
Management Plan
Serial Number
2) For the Quality System Procedure:
QSP - 
Quality
System Procedure
Serial Number
3) For the HSE Manual
HSE - 
HSE Manual
Serial Number
4) For the HSE System Procedure
HSP - 
HSE
System Procedure
Serial Number
Doc. No. QSP-002
Rev. No. 0
※ All shop drawings except for vendor drawing shall include HKN JV document numbering in the
following format:
 -  -  -  / R
Building/Area Identification
Discipline
Activity
Serial No/Sheet No.
/Revision No.
Building/Area Identification
B#: Building No.
CO: Common
Discipline
A: Architecture C: Civil
M: HVAC, Plumbing E: Electrical
I: Instrumentation S: Steel Structure
L: Landscape
G: General etc.
Activity
Ex) General Drawing(GE), Door(DR), Window(WD), Duct(DT), Piping(PP), Cable(CB), etc.
Serial Number
4(four) digit
0001, 0002, 0003, 0004.
Sheet No.
current page/total page
Revision Number
0, 1, 2, 3.
Doc. No. QSP-002
Rev. No. 0
※ All Documents except for vendor documents shall include HKN JV document numbering in the
following format:
 -  - 
Type of Document
Discipline
Serial No.
Type of Document
WPP: Work Plan Procedure WMS: Work Method Statement
ITP: Inspection & Test Plan PCP: Procurement Procedure
MAR: Material Approval Request GEP: General Procedure
MRIR: Material Receiving Inspection Report etc.
Discipline
A: Architecture C: Civil
M: HVAC, Plumbing E: Electrical
I: Instrumentation S: Steel Structure
L: Landscape
G: General
Serial Number
3(Three) digit
001, 002, 003, 004.
Doc. No. QSP-002
Rev. No. 0
※ Letter and Facsimile HKN JV document numbering in the following format:
SKEL - HKN/ - LT or FM
Project Name
Received by
Serial No.
Project Name
SKEL: Sri Lanka Keells City Project
HKN: HKN JV
Received by
WFP: Waterfront Properties
BMS: Balmond/Studio
SUB: Subcontractor
VDR: Vendor/Manufacturer
Serial Number
LT: Letter
FM: Facsimile
0001, 0002, 0003, 0004.
Doc. No. QSP-002
Rev. No. 0
APPENDIX 2 – HKN JV DOCUMENT FORM
※ Cover Page ( Typical )
Doc. No. OOO-O-OOO

Rev. No 0
HYUNDAI-Keangnam-NAWALOKA JV Sheet Sh. of
Work Method Statement

For
OOOOOOOOOOO
Initial Release
0
( Issued for Approval )
REV DATE DESCRIPTION Prepared by Reviewed by Approved by

Doc. No. QSP-002
Rev. No. 0
※ Only for Material Approval Request(MAR)

Doc No.
Keells City Project, Colombo,
Waterfront Integrated Resort Rev. No.
HYUNDAI-Keangnam-NAWALOKA JV Sheet No.
TITLE : Material Approval Request

ITEM DESCRIPTION :
New Submittal
Re-submittal
Materials Requirement Date:
Contract Document: Specification Page : Enclosure:

Catalogue Yes No
Specification Yes No
Sample Yes No
Test Report Yes No
Reference Drawing : Colour Chart Yes No
refer to attached list of enclosure
Location:
Country of Manufacture :
Local Supplier/Installer : Installer
REMARKS :
Doc. No. QSP-002
Rev. No. 0
※ Only for Material Receiving Inspection Request(MRIR)
HYUNDAI-Keangnam-NAWALOKA JV
MATERIAL RECEIVING INSPECTION REPORT

Report No. : MRIR- - Date :
P.O No. :
Manufacturer :
Materials Results
Size Unit Q’ty Doc.
No. Name Accept Reject N/A
INSPECTION CHECK ITEMS Results

1 Is there any physical damage?
2 Is it correct in identification and color marks?
3 Is it sufficient for protective cover?
4 Is its dimension in accord with purchase order?
5 Is the quantity correct?
6 Others
Attached documents: Notes :
Prepared by Approved by
Name
Sign
Date
Doc. No. QSP-002
Rev. No. 0
※ Revision Control Table
Doc. No. OOO-O-OOO

Rev. No 0
TITLE : Work Method Statement for OOOOOOOO
Revision Control Table
REV.
REV. DATE REVISED PAGE DESCRIPTIONS OF REVISION
NO.
0 Oct. 00, 2013 All Pages Initial Release (Issued for Approval)
Doc. No. QSP-002
Rev. No. 0
※ Table of contents
Doc. No. OOO-O-OOO

Rev. No 0
TABLE of CONTENTS
1.0 PURPOSE
2.0 SCOPE
3.0 DEFINITIONS
4.0 REFERENCE
5.0 RESPONSIBILITY
6.0 PROCEDURE
7.0 QUALITY CONTROL
8.0 SAFETY
9.0 ATTACHMENT
Doc. No. QSP-002
Rev. No. 0
※ Contents
Doc. No. OOO-O-OOO

Rev. No 0
1.0 PURPOSE
This procedure is to describe HKN JV Document control system relevant to issuance, approval,
distribution, revision and filing of document and data.
2.0 SCOPE
3.0 DEFINITIONS
4.0 REFERENCE
5.0 RESPONSIBILITY
6.0 PROCEDURE
7.0 QUALITY CONTROL
8.0 SAFETY
9.0 ATTACHMENT

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Doc. No.

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 1 of 17

QUALITY SYSTEM PROCEDURE

DOCUMENT AND DATA CONTROL

REV DATE DESCRIPTION Prepared by Reviewed by Approved by

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 2 of 17

TITLE : Quality System Procedure for Document and Data Control

Revision Control Table

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 3 of 17

TITLE : Quality System Procedure for Document and Data Control

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 4 of 17

TITLE : Quality System Procedure for Document and Data Control

This procedure is to describe HYUNDAI-Keangnam-NAWALOKA Joint Venture (HKN JV)

2.1 This procedure applies to the following documents;

3.2 HKN JV project quality management plan (QMP)

3.3 Quality System Procedure (QSP)

3.4 Work procedure (WP) / Method statement (MS)

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 5 of 17

TITLE : Quality System Procedure for Document and Data Control

3.6 Controlled copy

3.7 Uncontrolled copy

4.1 HKN JV Project Quality Management Plan

5.2 Quality management representative shall

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 6 of 17

TITLE : Quality System Procedure for Document and Data Control

6.1.2 All documentation shall be legible, dated and signed.

6.2.4 HKN JV document numbering system is shown on appendix 1 as a supplementary

6.2.5 Document numbering system can be modified as per ACONEX requirement.

6.3 Review and Approval prior to Issue

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 7 of 17

TITLE : Quality System Procedure for Document and Data Control

6.5 Change & Modification

6.6 Document Filing

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 8 of 17

TITLE : Quality System Procedure for Document and Data Control

APPENDIX 1 – HKN JV DOCUMENT NUMBERING SYSTEM

APPENDIX 1 – HKN JV DOCUMENT NUMBERING SYSTEM

1) For the Quality Management Plan:

2) For the Quality System Procedure:

3) For the HSE Manual

4) For the HSE System Procedure

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 9 of 17

TITLE : Quality System Procedure for Document and Data Control

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 10 of 17

TITLE : Quality System Procedure for Document and Data Control

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 11 of 17

TITLE : Quality System Procedure for Document and Data Control

※ Letter and Facsimile HKN JV document numbering in the following format:

SKEL - HKN/ - LT or FM

HYUNDAI-Keangnam-NAWALOKA JV Sheet No. Sh. 12 of 17

TITLE : Quality System Procedure for Document and Data Control

APPENDIX 2 – HKN JV DOCUMENT FORM

※ Cover Page ( Typical )

Doc. No. OOO-O-OOO

HYUNDAI-Keangnam-NAWALOKA JV Sheet Sh. of

Work Method Statement

REV DATE DESCRIPTION Prepared by Reviewed by Approved by