Summer Internship Project Policy

Prepared By Programme Chairperson MBA

This policy document is applicable for the students who are

Scope appearing for Summer Internship at the end of the first year of
the MBA Programme

Approved By Director, Institute of Management, Nirma University

Approved on 13/4/2022

Version 1.0

Date for next

31/1/2023
review

Revision History
Table of Contents
1 Preamble ......................................................................................................... 2

2 Objectives of the summer training.................................................................... 2

3 Scope of the summer training .......................................................................... 2

4 Institute & organization responsibilities ........................................................... 2

4.1 The Organization Guide (OG) ...................................................................... 2

4.2 The Faculty Guide (FG) ............................................................................... 3

4.3 Student ...................................................................................................... 3

5 Guidelines ....................................................................................................... 3

5.1 Sequence of SIP .......................................................................................... 3

5.1.1 Reporting to the organization ................................................................ 3

5.1.2 OG Allocation and SIP Briefing .............................................................. 3

5.1.3 Industry Desk Research ........................................................................ 4

5.1.4 Project Proposal for SIP ......................................................................... 4

5.1.5 Interim Report ...................................................................................... 4

5.1.6 Final SIP Report .................................................................................... 4

5.2 SIP Report .................................................................................................. 5

5.2.1 Organisation and Format of the Final Report ........................................ 5

5.2.2 Report Presentation .............................................................................. 5

5.3 Timelines .................................................................................................... 6

5.4 Evaluation and grading............................................................................... 6

6 Appendix 1: Types of Organisation Projects and Their Reporting ...................... 7

6.1 Research-Based Project [Type – I] ................................................................ 7

6.2 Problem-Solving Project (Type – II) .............................................................. 7

6.3 Experiential Learning Project (Type – III) ..................................................... 7

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1 Preamble

Summer Project allows the students of MBA– 1st Year to interact closely with the
industry. After the completion of foundational courses, the students will gain
practical exposure to managerial aspects of contemporary organizations. At the
postgraduate level and as managers, research skills are important in decision
making; therefore, during the summer placement, students must aim to hone their
research skills and reinforce their report writing skills.

2 Objectives of the summer training

The major objectives of the summer internship project (SIP) are as follows:

a) To provide students with first-hand experience of the corporate world.

b) To help students apply their learning from the first year.
c) To develop research skills among students.
d) To reinforce problem-solving skills.
e) To prepare students for final placement.

3 Scope of the summer training

The summer training is intended to focus on a defined managerial problem of an

organization or domain, in a specific area, analysis and finding a workable and
implementable solution. The projects would require an understanding of the
organization and domain in a broader context, understanding a specific problem,
framing and designing methodology, collection of data, analysis and conclusions. The
summer project may be used as a vehicle for learning organizational culture,
structure and systems, working as a member of a team, developing analytical skills
and their applications, finding solutions, helping the organization in implementing
the offered solution and developing managerial skills. For the organization, summer
training is an opportunity to expose students to real-life situations and use their
skills to arrive at a solution to a defined problem and implement the same.

4 Institute & organization responsibilities

4.1 The Organization Guide (OG)

The organization would assign an OG, from within the organization, to guide the
student for the period of the summer project. OG can help the student to get an
organizational perspective, liaise between the student and other members of the
organization, formulate the problem, design the methodology, organize the collection
of data from within the organization, analyse the data bringing in organization needs,
and concluding the project. The main responsibilities will be

a) To give the summer project details

b) To induct the student in the organization/department.
c) To help define the research problem and understand the managerial dimension
in the same.
d) To act as a mentor in the organisation and arrange to provide resources to the
students.
e) To provide a certificate on completion of summer project work.

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4.2 The Faculty Guide (FG)

The faculty mentor assigned at the beginning of the academic year will also act as a
faculty guide (FG) for the summer internship project. Students must inform the FG
about their summer internship projects and the details of the organization.
The responsibilities of the FG are:

a) To help define the research problem.

b) To suggest an appropriate research plan to investigate the problem.
c) To provide periodic guidance and feedback based on interim reports as well as
the final report.
d) To act as a liaison between IMNU and the company.
e) To give moral support to the student.
f) To assess the SIP of the student.

4.3 Student

The responsibilities of the student are

a) To represent the values of IMNU with dignity and professionalism.

b) Perform the tasks assigned by the OG earnestly and diligently.
c) To acquire practical experience with the guidance of OG and FG
d) To remain in frequent contact with FG for guidance.
e) To inform CRC regarding any concerns regarding the internship
f) To create the SIP Report and other mandatory documents without delay

5 Guidelines

5.1 Sequence of SIP

Following will be the sequence of a typical SIP

1 2 3 4 5 6
OG
Industry Project
Reporting to Allocation Interim Final SIP
Desk Proposal for
organization and SIP Report Report
Research SIP
Briefing

5.1.1 Reporting to the organization

(a) Students are therefore required to join their respective on the allocated date.
Upon joining the student must communicate the details of the organization
guide to the Institute and the mentor guide in the template A.
(b) The internship will not be considered valid unless this information is sent.

5.1.2 OG Allocation and SIP Briefing

(a) The organization may allocate a project and project title when the student has
joined. In such a case, the student should submit the SIP proposal to the FG
after due approval from the OG along with Industry Desk Research Report.
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 (b) In case the organization has not allocated a project at the start of the summer
project, a student should, in consultation with the organization guide and
faculty mentor, finalize the project.

5.1.3 Industry Desk Research

(a) The student must perform desk research to understand the industry of the
organization. This report must be presented to the OG and due improvements
must be made based on comments from OG.
(b) The industry report along with approval to be submitted to the institute via
CRC. The link for submission will be shared at an appropriate time.
(c) The content should at the least include the following
a. Macro Environment Analysis
b. Competitive Environment Analysis
c. Internal Environment Analysis
d. Key Trends in the industry
e. Analysis of skills in high demand in the industry

5.1.4 Project Proposal for SIP

(a) Post discussion with OG the project a specific project for the duration of the
internship needs to be identified. The types of projects that are accepted at
IMNU are detailed in Appendix 1
(b) Once the broad nature of the project is decided the student has to create a
proposal for the project at the least include the following details
a. Project Title
b. Objective of Project
c. Key deliverables
d. Task list with Timelines
e. Preliminary secondary research that has been done thus far.
(c) The link for submission will be shared at an appropriate time

5.1.5 Interim Report

(a) At a predetermined date the student must submit an interim report after due
review by the OG.
(b) The report must at the least include the following
a. Status of tasks identified in the proposal
i. Details of tasks completed
ii. Details of tasks pending
b. Plan for the remaining period of the internship
c. In case of delay in the project timeline elucidate the reasons and
resolutions for the same.
(c) Please note that in the absence of this interim report, within the specified time,
the internship will not be considered complete and a student may be required
to repeat the internship the next year.
(d) The link for submission will be shared at the appropriate time

5.1.6 Final SIP Report

(a) At the end of the internship period the student must submit the final report
after due review by the OG.

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 (b) Students must ensure to get Completion Certificate from OG/organization
before leaving the organization after completion.
(c) The softcopy of the report needs to be submitted on the predetermined date
and the same will go through a plagiarism assessment. Any report with
extensive plagiarism needs to be resubmitted after due improvements

5.2 SIP Report

5.2.1 Organisation and Format of the Final Report

The sequence should be as follows:

(a) Cover page

(b) Title page
a. Author of the report, company name, project title, address, date of report,
the purpose of the report, OG and FG details
(c) Acknowledgements
(d) Executive summary/abstract (About 300 words)
(e) The body of the report should consist of three parts, viz.
a. Part-A: Profile of the Organization
b. Part-B: Project Work; (Suggestions and Recommendations, if any, to the
organisation, must be included here)
c. Part-C: Learning from the summer training project. This section will
contain
i. Application and insights of concepts, tools, techniques and skills
learnt in year I.
ii. New knowledge, tools, techniques or skills that you may have
picked up.
iii. Any augmentation of soft skills such as building interpersonal
relationships.
iv. Insights about managerial roles and directions for future learning
or career path that you may like to pursue.
v. This is an important section of the report and it should be dealt
with utmost seriousness.
d. The ‘Project Completion Certificate’ obtained from the Organizational
Guide should be Annexed to the Report.

5.2.2 Report Presentation

(a) The report should be crisp and yet detailed, approximate length of 10,000
words, excluding tables, figures and annexures.
(b) Students are expected to maintain high professional standards by ensuring the
absence of grammatical and spelling errors, consistency of font, format,
spacing, due emphasis on legibility, numbering and organisation of chapters
and data, numbered tables and annexures. (Spacing 1.5, font size 12, type
student’s choice).
(c) Indicate the source of all data used in the report.
(d) The summer project report should be uniform and spiral bound with a
softcover.
(e) Summer project report should be prepared by a student individually. It has to
be the student’s original work.

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 (f) There will be zero tolerance for plagiarism. Plagiarism i.e., copying directly
from the internet, or another student will render the student liable for an
‘unsatisfactory’ completion report and hence an ‘incomplete’ grade.

5.3 Timelines

Students are to join their respective companies for a period of 8 to 10 weeks during
the period April to June. As specified earlier, the following submissions are required:

Joining report • 20/04/2022

Industry Desk Research • 02/05/2022

Project Proposal for SIP • 09/05/2022

Interim Report • 23/05/2022

Final SIP Report • 24/06/2022

On resumption of the regular academic sessions, students will submit their final
summer project report in hard copy form (4 copies spiral bound). The hard copies
need to be signed by the FG.

5.4 Evaluation and grading

The SIP Assessment will be graded like other courses and also be reflected in the
Grade Report. The SIP is a field course of 6 credits.
The assessment components are as follows
Assessment Overall
Schedule
Component weightage
Joining report 18/04/202
Industry Desk Research 02/05/2022
Timely submission of
Project Proposal for SIP 09/05/2022 15%
reports
Interim Report 23/05/2022
Final SIP Report 24/06/2022
Final SIP Report (FG) After 20/06/2022 25%
Final SIP Report (Other
After 20/06/2022 30%
evaluators)
SIP presentation To be announced separately 30%

Students are required to obtain a minimum of 50% marks in the summer project to
be eligible for promotion to the second year.
The cases of the students whose summer projects are graded as ‘Unsatisfactory’
would be reviewed by the Programme Monitoring Committee for suitable action. The
Committee, in consultation, with the concerned faculty guide and domain guide
(where applicable), may require the student to partially redo the summer reports, and
present them again for evaluation.

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 6 Appendix 1: Types of Organisation Projects and Their Reporting

Experience so far has shown that summer projects may broadly be classified into
these 3 types:

6.1 Research-Based Project [Type – I]

I. Introduction
a. Nature of Problem, the gap in knowledge/information
b. Objectives of the study and Utility of the study
II. Methodology
a. Approach (quantitative vs. qualitative)
b. Sources of data (primary and secondary)
c. Method of data collection (survey, informal interviews, focused group
discussion, etc.)
d. Size of samples and method of sampling.
e. Method of data analysis
III. Context of Industry Problem
IV. Presentations of Data: (This represents data in a semi-processed form. It could
be in the form of tabulations, and pie-diagrams, etc. or fact sheets in the case
of qualitative data)
V. Analysis & Discussion: (This is the heart of the report. The analysis carried out
should be discussed, referring to the tables and exhibits and the analysis
should form the basis of the conclusions drawn in the following section)
VI. Conclusions, Inferences and Managerial implications
VII. Recommendations for action (if any)
VIII. Bibliography

6.2 Problem-Solving Project (Type – II)

I. Introduction
a. Nature of problem (Situation analysis leading to problem definition)
b. Objective (s) of the study
c. Expected benefits
II. Methodology / Approach adopted
a. How information related to the problem was collected?
b. How this information was analysed to understand the problem in its
proper perspective and if necessary to redefine the problem?
III. Exploration of Alternatives
IV. Criteria for Evaluation
V. Evaluation of Alternatives
VI. Conclusion
a. Nature of Solution
b. Recommendations and action plan
c. Contingency Plan
VII. Bibliography

6.3 Experiential Learning Project (Type – III)

I. Introduction
a. Context of the organization and specific department/branch
b. Workflow of the department, roles and expected contribution to business

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 II. Methodology
a. Ethnographic Study (collecting information as a participant-observer)
b. Maintenance of Journal / Diary (given below is an illustrative list of
issues that you may like to keep track of)
i. Company image from inside
ii. Self-image of employees
iii. Employee satisfaction
iv. Effectiveness of instruments for motivating employees
v. Power equations and hierarchy
vi. Work culture – co-operation, creativity, openness, transparency,
etc.
vii. Sources of conflict
viii. Sources for opportunities for the company
ix. Issues for future competition
x. Discussible vs. Non-discussible issues
xi. Early warning signals
III. Observations
a. Classification of observations
b. About organizational Training
c. About self-learning
d. Trends / Patterns
IV. Identification of critical issues or problem areas if any
V. Conclusion
a. Summary of trends in organization
b. Summary of the feedback given to organization
c. Summary of self-learning
VI. Bibliography

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 INSTITUTE OF MANAGEMENT, NIRMA UNIVERSITY
SUMMER PROJECT JOINING REPORT
MBA: 2021-23 BATCH

1. Particulars of Student:
Name of Student

Roll No.
E-mail id
Phone/Mobile No.
Date of Joining
Intended Minor (if any)
2. Title of the Project (If allocated):

3. Area of Work (If allocated) :

__________________________________________________________________________________

__________________________________________________________________________________

4. Name & Address of the Organization: (Location of Project Work should also be
specified)

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

5. Organizational Guide Details:

Name ____________________________________________________________________________

Designation______________________________________________________________________

Telephone________________________________________________________________________

Email____________________________________________________________________________