This course is aimed at

imparting candidates for the

Internship and aims at building
the following key competencies
amongst the Students

INTERNSHIP
DOSSIER

Guidelines 2022
 FINAL PROJECT GUIDELINES TO STUDENTS
This is intended as a guide only to help you prepare for a Internship and submit the report. As every
project is different it is expected that the methodology and report will vary in content, style and
emphasis.
The final Internship is an essential requirements and integral part of the curriculum for successful
completion of the programme. The Internship aims at developing insight and capabilities in the students
for in depth study, research, interpretation and analysis on a particular chosen/allotted topic. Internships
are to be significant works of an applied nature, wherein the student is working with a company or
organization to analyze and propose a solution to a specific problem or problems.
PART I – PLANNING & DESIGNING THE INTERNSHIP
Selection of the topic
INTERNSHIP topic has to be selected with respect to the programme of study and area selected by the
student. Title of the internship should clearly specify the objective and scope of the study. It should be
specific and neither too vague nor centralistic. Internship selection has to be made in consultation with the
faculty member allotted to supervise.
Selection of INTERNSHIP –Criteria
 Will the implementation of the Internship bring about an improvement in the present status of an
activity and can this improvement be quantified.
 Quantification may be in terms of money saved, or better utilization of time and man power, better
sales performance, higher production etc.
 Does it have an underlying management principle, frame work or model based on which the data
is collected, analyzed and arguments developed?
 Is the project idea of thesis, proving or disproving of a hypothesis the methodology, the
framework for analysis should be such that it can be applied to other problems of similar nature?
While it would have a distinctive of its own in its application to the specific situation the project
would not be so exclusive that its principles have no other applications
 Does the Internship report take into account factual data which is relevant to the particular
situation?
In planning and designing an Internship work, it is necessary to anticipate all the steps that must
be undertaken if the Internship is to be successful in collecting valid and reliable information.
Steps in Planning and Designing the INTERNSHIP
1) Specifying INTERNSHIP objectives.
2) Preparing a list of needed information.
3) Selecting a sample type.
4) Determining the sample size.
5) Organizing and carrying out the field work.
6) Designing the data collection.
7) Analyzing the collected data and reporting the findings.

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I. Specifying Internship Objectives
In this step of the project process student must first obtain answers to the questions, “what is the purpose
of this study?” and “what are the objectives of the project?”
II. Preparing a list of Needed Information
After a satisfactory statement of the objectives have been established, it is necessary to prepare a list of
information needed to attain the objectives. The contents of such a list will be determined by the
objectives of the project. For this a literature survey may be undertaken which will indicate the problems
that are already investigated, the need for further investigation and the thinking of experts. Literature
survey will also provide a conceptual framework and an integrated overview of the field of study. Sources
could be books, Journals or Websites, references of which should appear in the bibliography.

III. Designing the Data Collection

After the project objective have been specified (Step 1) and list of needed informed has been prepared
(Step 2) the student should determine whether such information is already available, either in company
records or in outside sources. If the needed information is not available from the secondary sources, the
student will have to collect data in the field, until the appropriate secondary sources of information have
been reviewed.
Important issues to be addressed while designing the data collection forms typically include the following
 What type of questionnaire (personal interview, telephone interview, or mail survey) should be
used?
 What should be the content – and the wording of individual questions?
 What type of questions should be used?
 In what sequence should the questions be placed?
IV. Selecting a Sample Type
As it is impractical to collect data from all members of large population a sample is selected.
V. Determining a Sample Size
The student must also decide how large a sample to select. The sample should be large enough to be
representative of the population.
VI. Organizing and carrying out the field work
Fieldwork includes meeting the respondents, giving the questionnaire and interviewing them and selling
information that is constant and logical.
VII. Analyzing the collected Data and Reporting the Finding. After all interviews and or observations
have been made, the completed data collection forms must be processed in a way that yield the
information, the project was designed to obtain.

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Next, the data must be prepared for tabulation. This means that the student must transform the data in the
computer. Tables of data must be compiled, percentages and averages must be computed and
comparisons must be made between different classes, categories and groups. The end result should be set
of information that coincides with the list of needed information required in the research process. The
reporting of research finding is the end product of the project process. The key components of the
Reports are presented in Part II.
Part II INTERNSHIP REPORT
A project report has to be a scholarly effort that results in a contribution to the literature, either as new
theory, a new application of an existing theory or practice, or a synthesis of the literature. As such, the
report should include a significant literature review, research questions/hypothesis, appropriate research
methodology, findings and conclusions.
Key components of Internship Report could be:
Title page (see Exhibit I)
Declaration from Student (Exhibit II)
Certificate from the Company (Exhibit III)
Certificate from Faculty Guide (Exhibit IV)
Certificate from the Director (Exhibit V)
Acknowledgement – a brief thank you note to the people who have helped you in the project.
Table of Contents – List of the various topics covered in the project along with the page numbers
This should:
 Systematically number sections and subsections.
 List of tables and figures.

Executive summary
This is a one-page abstract of the entire report, and may be all that a busy business executive reads. It
should
 Explain the terms of reference, the purpose and scope of the report,
 State the key methods and approach used.
 List the main conclusions.
 List the key recommendations.
Main text of the report
This consists of a series of sections arranged under headings and subheadings that typically would
include:

Chapter I. Introduction and theoretical background of the study -often a detailed analysis of the
current situation or problem. Profile of the Industry / Company / Product. It should also cover the profile

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of the Industry and the Products concerned. This chapter should give a brief background of the
Company in which the study was conducted and shouldn’t exceed 5 pages.

Chapter II. Conceptual Framework and Literature Review

Explanation of variables of the study and their support through references.

Chapter III. Methodology
 Objectives of the study
 Population of the study
 Sample and Sampling method
 Data collection method
 Data Analysis
Chapter IV. Results and Discussion
Chapter V. Finding & conclusions – It is the heart of the project and should be related to the objectives
established.
Chapter VI Limitations of the study
Chapter VII. Suggestions and recommendations – This would be your views/opinions on the project.
You can give comments but they should be justified and logical.
Referencing (Harvard style referencing)
– List of books, magazines, journals, websites etc., referred.
o Book reference – Author(s), title, details of imprint
o Journal reference –Author(s), title, journal, volume number, inclusive pages
o Website reference –Relevant site id in full and date of browsing
o If author (or one of the authors is a woman her first name is given in full
o Left margin to start
o second and subsequent lines single spaced – three spaces in from the left margin
o Capital used to begin all key words in the titles of books and journals
Appendices
This may include:
Tables and Questionnaire
Miscellaneous
Font – Times new roman
Font size 12
Margin – left 1.5” – others 1”
Page numbers – Bottom Centre

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 Spacing – 1.5”
Final report
 Hard bound (Blue color)
 Three copies

Evaluation Criteria
The final project will be evaluated based on the written report and Viva-Voce.
Written report will be evaluated based on:
Choice of subject/Title
Clarity about objectives of study
Design of the study and methodology, review of earlier work/literature available for the subject.
Report writing and Presentation

Guidelines
The selected company/retail outlet assign work or project to the trainee student/s that the need to complete
in the given time period. After completing the OJT you need to submit the project report. The below
mentions are guidelines, they may change as per the requirements. The details are-
The students are required to submit three hard bound copies and one soft copy on CD of their Project
Report along with the PPT on announced date as per the following guidelines only:
1. Main Cover: - Sky Blue Cover with Black Alphabets (Sample of Cover page text & design will be
provided). No Embossing, only Printing.
1st Page: - Replication of main cover.
2. Declaration by the student certifying genuinely of work done/originality of report.
3. Certificate from Institute (common certificate from Professor In charge, & Director).
(Student will be required to collect it from the college before getting the report bound.)
Performa 3 will be given by the college
4. Certificate from Industry (if project is industry based and is being done for a particular industry).
5. Acknowledgement: for those who have provided direct/indirect help in the work
(External/Internal)
6. Preface/ executive summary
7. Contents and others:
8. Contents should include page numbers of Chapters. Tables, Appendices, Annexure etc.
9. Cover Page of each Chapter should include all subheadings of the same chapter.

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10. Chapter headings should be given at top of the starting page of chapter.
11. Each Page should be numbered.
12. Annexures
13. Reference Samples:
 Book:- Kotler. P & Armstrong G., (1996). "Designing Products: Products, Brands. Packaging &
Services". 7th edition. Prentice Hall of India, p. 283-289.
 Business Magazine: "B-School Survey. 2002". Business-India, 2002, Vol.7, Oct. 14-27, p.60-127.
 Journal: Rao, Akshai R., and Monroe, Kert B.,(2000), "The effect of Price, Brand Name & store
Name on Buyers"' Perceptions of Product Quality: An Integrative Review", Journal of Marketing
Research, Vol. No 8. pp. 351-357.
 Web_sjte_Sample: Reddy Y.K., "Paper on current banking scenario" www.yahoo.com search, the
site first visited on 12 June 2005 at 11.00 a.m.
 News Paper: Kotler. P. & Ben G. (2004). ''Designing Products: Paper Products, Brands, &
Services". The Economic Times, Oct. 14th pp. 4lh, Column 3.
 Bibliography should be given in respect of (i) Books (ii) Journals (iii) Reports. Separately,
all in Alphabetical order and numbered.

If some report/literature/observation/chart/graph/table etc. is reproduced in the report, the source

must be mentioned below the reproduction.
14 Report Format guidelines
 Report must be computer typed on A4 size paper having a left margin of 1.50 inch and all other
margins of I inch and justified.
 The font size for chapter headings will be in 14 Bold- Times New Roman
 The font size for report will be 12 points Times New Roman.
 The report must be single-spaced and the space between paragraphs should be 6 point.
 Space between main heading and the Paragraph should be 12 Pts.
 Space between subheading and the paragraph should be 8 Pts.
 Page Numbering up to contents should be in Roman Numbers.
15 Total number of pages in the report should not normally exceed 125 and should not be less than
50.
16 Before getting report hardbound, it should be submitted to institute guide on given date
and after guide's written approval only, it should be bound.
17 Hard Copy or Soft Copy is to be submitted to Industry along with the institute's letter and
through institute only (if work is being done in an industry).
18 Student must submit duly signed two or three copies of project report in the office, each one for (i)
Student; (ii) Institute; (iii) Industry (if required)
The university will arrange for evaluation of the Project reports submitted by the students. For the
purpose, the university will form the panel consist of faculty members and external examiner (Industry) if

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required. The student/s is/are expected to make a 15 minute presentation before the examiners regarding
the project work undertaken, which will be followed by questions by the examiners.

Evaluation System
Assessment Requirements as per Course Matrix Percentage weightage Allotted marks
(Select which is applicable)
Company RO assessment (EP) 40% 80
Guide Assessment (CCEP) 40% 80
Viva assessment(IA) 20% 40
Total 100% 200

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PERFORMA-1
A REPORT ON
TITLE
for

COMPANY NAME
Submitted to the

School of Retail Management

on partial fulfillment of the

BBA /___ SEM. (Retail Management) / MBA____Sem

Under the Guidance of

NAME OF THE FACULTY GUIDE

by

STUDENT NAME
E. No

Symbiosis University Of Applied Sciences

Bada Bangadda, Near Super Corridor Indore 453112

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 2020

Performa-2

DECLARATION

I, the undersigned, hereby declare that this report entitled

“………………………………………………………………………”has been written and
submitted under the guidance of …………………………. and is my original work.
I understand that detection of any copying is liable to be punished in any way
the university deems fit.

DATE: NAME & SIGNATURE OF THE STUDENT

E.No.:

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PERFORMA-3

CERTIFICATE

This is to certi fy that Mr/Ms …………Reg No………, a student of BBA Retail

from School of Retail, Symbiosis University of Applied Sciences Indore has done

his internship at ……….from………2019 to……….2019.

The intership work enti tled ' TITLE TITLE TITLE’ embodies the original work

done by Mr/Ms -------------------- during his internship period.

Company Guide Head, HR

Date : Date

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PERFORMA-4

CERTIFICATE

This is to certi fy that the internship work enti tled ' TITLE has been

carried out under my guidance by NAME OF THE STUDENT in parti al fulfi llment of

his/her BBA in Retail Management during the academic year 2017 - 2020.

Guide Director Academics

(Signature) (Signature)

University seal:
Place: Indore

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 Date:

PERFORMA-5

Symbiosis University of Applied Sciences

Bada Bangadda, Near Super Corridor Indore 453112

INTERSHIP JOINING REPORT

Roll No : ___________________ Name of the Student : ________________________________________

Email : ________________________________ Contact Number (s) : ___________________________

Project Title : _________________________________________________________________

_______________________________________________________________________________________

Company Name : _________________________________________________________________

Project Guide : __________________________________________________________________

Designation : _____________________________________________________________________

Contact Address : __________________________________________________________________

Phone No._________________________________ Email : _________________________________

Company HR Manager:

Name ____________________________________________________________________________

Contact Address ____________________________________________________________________

__________________________________________________________________________________

Phone No._________________________________ Email : _________________________________

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This format duly filled in is to be returned so as to reach the School on or before ………………….

Date: Signature of the Company Guide

PERFORMA-6

Symbiosis University of Applied Sciences

Bada Bangadda, Near Super Corridor Indore 453112

Internship Progress Report

Report No. _____
Dated: __________

Roll No: ___________________ Name of the Student: ________________________________________

Project Title: ________________________________________________________________________

_______________________________________________________________________________________

Company Name: ________________________________________________________________________

Faculty Guide: ________________________________________________________________________

General Background of the Project: __________________________________________________________

Progress made so far: ___________________________________________________________________

Action Plan for the next fortnight: ____________________________________________________________

Problems/difficulties faced, if any: ___________________________________________________________

Date: Signature of the student

Guide’s Comments: ______________________________________________________________________

_______________________________________________________________________________________

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Date: Signature of the Company Guide

PERFORMA-7

Symbiosis University of Applied Sciences

Bada Bangadda, Near Super Corridor Indore 453112

Internship Completion Report

Report No. _____

Dated: __________

Roll No: ___________________ Name of the Student: ________________________________________

Project Title: ________________________________________________________________________

_______________________________________________________________________________________

Company Name: ________________________________________________________________________

_______________________________________________________________________________________

Faculty Guide: ________________________________________________________________________

General Background of the Project and the work done: __________________________________________

_______________________________________________________________________________________

Date of completion of the project: ____________________________________________________________

Date: Signature of the student

Guide’s Comments: (Please comment on the student’s involvement, knowledge, attitude and other aspects)

_______________________________________________________________________________________

_______________________________________________________________________________________

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_______________________________________________________________________________________

Date: Signature of the Company Guide

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