Job Description

Sr.No Activities
1 White Collar & Blue Collar Payroll
1 Identify Manpower Requirement by MRF (Manpower Requisition Form).
2 Collecting Resumes from Concerned Departments, Naps Portal, References, Naukari Portal & Contactors.
3 Screening Resumes, Line -up candidates for Interviews, Conduct Interview & Negotiating Salaries.
4 Preparing Offer Letter & Appointment Letter.
5 Training Letter for Interns.
6 Maintaing Employees Files & Records.
7 Do Onboarding to Exit Formalities (White Collar, Blue Collar & Apprentice).
8 Arrange Health - Check up, Covid Test before Joining & whenever Required.
9 Increment Letter to Employees after Evaluation.
10 Completion Letter To Trainees.
11 KYC Approved By Digital Signature in EPFO.
12 Explain Policies, Procedures, Job Duties, Working Condition, Wages, Opportunities for promotion & benefits.
13 Indentify Training need.
14 Induction Training to new Joiners.
15 Prepare training Calendar annually.
16 Effectiveness of Training Program / Feedback.
17 Handled Payroll Processing.
18 Configure Employees data in Software for Punching & Salary Process.
19 Salary increment of the employees.
20 Configure new joining UAN in EPFO.
21 Daily leave & C-off verify in Software and Attendance Excel Sheet (Blue Collar).
22 Finalize the attendance Input till 27th of every month.
23 Verify attendance Input Register of White Collar & Blue Collar.
24 Verify salary input (Reimbursment & Deduction).
25 EPFO Challan Completed on Time.
26 Verify and Configure DET & Apprentice ESIC Challan monthly.
27 Full & Final settelment and completed all process on Time.
28 Department wise data has to be share 28th to 12th & 13th to 27th of every month for Goodwork.
29 Check & Maintain Blue Collar Travel Expense Claim in salary Blue Collar.
30 Verify Contractors Invoices of Salary & Good Work.
31 Prepare different MIS (Daily, Weekly, Monthly, Quarterly).
32 Maintain Monthly Attendance & Stipend sheet on NAPS Portal.
33 Maintain Leave Cards & Statutory registers.
34 Maintain NAPS Quarterly Claim & Reimbursement Documents in Excel and Hard Copy.
35 Fill & Check NAPS Quarterly Claim & Reimbursement details on Portal.
36 Monthly Invoice Processing of NAPS.
37 Continue follow up with the TPA for the Claim & Reimbursement.
38 Issue Mediclaim card & timely renew Mediclaim Card.
39 Issue Mediclaim card & timely renew Mediclaim Card.
40 Addition in Mediclaim policy of New Family Member (Spouse or children’s).
41 Share New Joiner & Exit Employees data to Insurance company on time.
42 Maintain Blue Collar 1 Year completion process with Performance Evaluation.
43 Working with Department heads during Appraisals.
44 Prepare department wise details for ratings as per bell curve.
45 Conduct exam & Interview for Off –Roll to On –Roll Process.
46 Share Data for Candidate Verification to Probe.
47 Issuing Offer Letter for selected On –Roll Employees.
48 Check and Verify the Working Hours Management Data then share it.
49 Working Hours Management report send to all Dignatries.
50 Working Hours Management prevention report send to all HODs.
51 Vendor Bill Processing.
2 General Administration
1 Employee Engagement Activities Monthly basis.
2 Prepare & Organizing important events of the organization.
3 Employee happiness programs.
4 Arrange Id card of Employees, Open Bank Account, Proper Arrangement of Drinking Water for employees, Proper Distribution of Uniform.
5 Maintain crèche.
6 Build a harmonious relation between employee and employer.
7 Arrange Hotel Stay facility to New Joiners.
8 Special Canteen arrangement on National Holidays.
9 Maintain daily Canteen MIS manpower data.
10 Counselling employees who are stressed.
11 Overseeing the Termination process of an Employee.
12 Issuance of warning letters for long absenteeism.
13 Updating various Excel spreadsheets for employee benefits and various companies related spreadsheets.
14 Working in coordination with management for the updating of policies on time.
15 Arrange Quotations and Finalize the agency.
16 Ensure Canteen Staff Health Check-up before joining.
17 Periodic Health Check-up of Canteen staff.
18 Canteen seating arrangement.
19 Maintain canteen consumption record according to daily basis manpower.
20 Manage Pantry activities for handle delegation.
21 Fulfill material availability as per need in Pantry.
22 Follow up with vendor for maintenance work as per need in Pantry.
23 Make a File Note for Special Management Approval.
24 Vendor Coordination.
25 Check ESI & PF challan of Vendors for Gate Entry.