Ifugao Provincial Science High School

Mabatobato, Lamut, Ifugao

LEARNING ACTIVITY SHEETS IN COMPUTER EDUCATION 8

Quarter 1 Week 5 and 6

CHECKING SPELLING AND GRAMMAR

INTRODUCTION

Worried about making mistakes when you type? Don't be. Word provides you with several proofing features that
will help you produce professional, error-free documents.
OBJECTIVES
In this lesson you will learn about the various proofing features of Microsoft Word 2010. You will also learn and use
the Spelling and Grammar tool.
DISCUSSION
Checking Spelling and Grammar
Running a Spelling & Grammar Check:
1. Go to the Review tab.
2. Click on the Spelling & Grammar command.

The Spelling & Grammar command

3. The Spelling and Grammar dialog box will open. For each error in your document, Word will try to offer one or
more suggestions. You can select a suggestion and then click Change to correct the error.
4. If no suggestions are given, you can manually type in the correct spelling.
 Typing a correction

Ignoring "Errors"
The spelling and grammar check is not always correct. Particularly with grammar, there are many errors that Word
will not notice. There are also times where the spelling and grammar check will say that something's an error when
it's actually not. This often happens with people's names, which may not be in the dictionary.
If Word says that something is an error, you can choose not to change it. Depending on whether it's a spelling or
grammar error, you can choose from several options:
For spelling "errors":
•
Ignore Once: This will skip the word without changing it.
•
Ignore All: This will skip the word without changing it, and it will also skip all other instances of this word in
the document.
•
Add to Dictionary: This adds the word to the dictionary so that it will never come up as an error. Make sure
that the word is spelled correctly before choosing this option.
For grammar "errors":
•
Ignore Once: This will skip the "error" without changing it.
•
Ignore Rule: This will skip this "error" as well as all other instances that relate to this grammar rule.
•
Next Sentence: This skips the sentence without changing it, and leaves it marked as an error. That means it
will still show up if you do another Spelling and Grammar check later on.
If you're not sure about a grammar error, you can click Explain to see why Word thinks it's an error. This can help
you determine whether you want to change it or not.
Automatic Spelling and Grammar Checking
By default, Word automatically checks your document for spelling and grammar errors, so you may not even need
to run a separate Spelling and Grammar check. These errors are indicated by colored, wavy lines.
•
The red line indicates a misspelled word. •
 The green line indicates a grammar error.
•
The blue line indicates a contextual spelling error. This feature is turned off by default.

Spelling and grammar errors

A contextual spelling error is when a wrong word is used, but the word is spelled correctly. For example, if I write
"Deer Mr. Theodore," at the beginning of a letter, deer is a contextual spelling error because I should have used
dear. Deer is spelled correctly, but it is used incorrectly in this letter.
Using the Spelling Check Feature:
1. Right-click the underlined word. A menu will appear.
2. Click on the correct spelling of the word from the listed suggestions.
3. The corrected word will appear in the document.
You can choose to Ignore an underlined word, add it to the dictionary, or go to the Spelling dialog box for more
options.
Using the Grammar Check Feature:
1. Right-click the underlined word or phrase. A menu will appear.
2. Click on the correct phrase from the listed suggestions.
3. The corrected phrase will appear in the document.
You can also choose to Ignore an underlined phrase, go to the Grammar dialog box , or click About This Sentence for
information about the grammar rule.
Changing the Automatic Spelling and Grammar Check Settings:
1. From Backstage view, click on Options.
 Clicking the Options command
2. Select Proofing. The dialog box gives you several options to choose from:
• If you don't want Word to automatically check spelling, uncheck Check spelling as you type.
• If you don't want grammar errors to be marked, uncheck Mark grammar errors as you type.
• To check for contextual spelling errors, check Use contextual spelling.

Changing the Proofing Options

If you've turned off the automatic spelling and/or grammar checks, you can still run a check by going to the Review
tab and clicking the Spelling & Grammar button.
Hiding Spelling and Grammar Errors in a Document:
If you're sharing a document such as a resume with someone, you might not want them to see those annoying red,
green, and blue lines. Turning off the automatic spelling and grammar checks only applies to your computer, so the
lines may still show up when someone else views your document. Luckily, you can hide spelling and grammar errors
in a document so that the lines will not show up on any computer.
1. From Backstage view, click on Options.
2. Select Proofing.
3. In the drop-down box next to "Exceptions for:" select the correct document (if you have more than one
document open).

Creating exceptions for a document

4. Put a checkmark next to Hide spelling errors in this document only and Hide grammar errors in this document
only.
5. Click OK.
CHALLENGE!
1. Open an existing Word document.
2. Correct the spelling errors.
3. Correct the grammar errors.
 MODULE 4 WORKING WITH COLUMNS
INTRODUCTION

Columns are used in many types of documents, but are most commonly used in newspapers, magazines, academic
journals, and newsletters.
OBJECTIVE
In this lesson you will learn how to insert columns into a document and create column breaks.
DISCUSSION
Inserting Columns
Adding Columns to a Document:
1. Select the text you want to format.
2. Click the Page Layout tab.
3. Click the Columns command. A drop-down menu will appear.

Adding columns
4. Select the number of columns you would like to insert. If you want to get rid of the columns, just click the Columns
command and select onefor the number of columns.

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Column Breaks
Once you've created columns, the text will automatically flow from one column to the next. Sometimes, though, you
might want to control exactly where each column begins. You can do this by creating column breaks.
Adding Column Breaks:

1. Place the insertion point where you would like to add the break.
2. Click the Page Layout tab.
3. Click the Breaks command in the Page Setup group. A drop-down menu will appear.
4. Select Column from the list of break types.

Adding a column break

5. The text will shift to reflect the column break.
CHALLENGE!
1. Open the document Famous Filipino Chemists and Their Significant Contributions.
2. Select the text you want to format into columns.
3. Format the selected text into two columns.
4. Add a column break.
Sample Output:

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 MODULE 5 WORKING WITH HYPERLINKS

INTRODUCTION

Whenever you use the Web, you are using hyperlinks to navigate from one web page to another. Sometimes, a
hyperlink will link to a different section of the same page. If you want to include a web address or email address in your
Word document, you can format it as a hyperlink for a person to click on.
OBJECTIVE
In this lesson, you will learn the basics of working with hyperlinks, including how to insert and remove them in your
Word document.
DISCUSSION
Hyperlinks
Hyperlinks have two basic parts: the address of the web page, email address, or other location that they are linking to,
and the display text (or image). For example, the address could be http://sirbau.blogspot.com, and the display text
could be "blog". In some cases, the display text might be the same as the address. When you're creating a hyperlink in
Word, you'll be able to choose both the address and the display text or image.

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To follow a hyperlink in Word, hold down the Control key and click on the hyperlink.
Inserting a Hyperlink:
1. Select the text or image you would like to make a hyperlink.
2. Right-click the selected text or image and click Hyperlink. Or, if you would prefer, you can rightclick in a blank area
of the document and click Hyperlink.
3. The Insert Hyperlink dialog box will open. You can also get to this dialog box from the Insert tab by clicking
Hyperlink.
4. If you selected text, the words will appear in the Text to display: field at the top. You can change this text if you
want.
5. Type the address you would like to link to in the Address: field.
Working With Hyperlinks

The Insert Hyperlink dialog box

6. Click OK. The text or image you selected will now be a hyperlink.

The finished hyperlink

Note: The text set as hyperlink (the word blog in our example above) will be underlined
and colored blue.
You can also insert a hyperlink that links to another portion of the same document by selecting Place in This Document
from the Insert Hyperlink dialog box.
Making an Email Address a Hyperlink:
1. Right-click the selected text or image and click Hyperlink.
2. The Insert Hyperlink dialog box will open.
3. On the left side of the dialog box, click Email Address.

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 Creating an email hyperlink
4. Type the email address you want to connect to in the Email Address box and click OK.

Typing the email address and display text

Word often recognizes email and web addresses as you type and will format them as hyperlinks automatically after you
press the Enter key or spacebar.
Removing a Hyperlink:
1. Right-click the hyperlink.
2. Click Remove Hyperlink.

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After you create a hyperlink, you should test it. If you have linked to a web site, your web browser should automatically
open and display the site. If it doesn't work, check the hyperlink address for misspellings.

CHALLENGE!
1. Create a new document.
2. Type some text and turn a word or phrase into a hyperlink that links to www.pshs.edu.ph website.
3. Test the hyperlink by clicking on it. The web page should open in your web browser.
4. Remove the hyperlink that you just created.
5. Create a hyperlink that links to your email address or to an email address if you do not have one.
6.

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 Ifugao Provincial Science High School
Mabatobato, Lamut, Ifugao

LEARNING ACTIVITY SHEETS IN COMPUTER EDUCATION 8

Quarter 1 Week 5 and 6

Name:______________________
Section:____________________
Activity 1. Identify the different Icons. Write your answer on the provided blank.
1.

2.

3.

4.

5.

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Activity 2. Arrange the following Steps in Order. Write the number on the provided blanks.

Steps on how to Insert a Hyperlink

______Select the text or image you would like to make a hyperlink.
______Right-click the selected text or image and click Hyperlink. Or, if you would prefer, you can rightclick
in a blank area of the document and click Hyperlink.
______Type the address you would like to link to in the Address: field.
______Click OK. The text or image you selected will now be a hyperlink.
______The Insert Hyperlink dialog box will open. You can also get to this dialog box from the Insert tab by
clicking Hyperlink.
______If you selected text, the words will appear in the Text to display: field at the top. You can change
this text if you want.

Steps on adding Columns into your Document

______Select the text you want to format.
______Click the Page Layout tab.
______Select the number of columns you would like to insert. If you want to get rid of the columns, just
click the
______Columns command and select one for the number of columns.
______Click the Columns command. A drop-down menu will appear.

Making an Email Address a Hyperlink:

_____Select Column from the list of break types.
_____Type the email address you want to connect to in the Email Address box and click OK
_____Click the Page Layout tab.
_____Click the Breaks command in the Page Setup group. A drop-down menu will appear.
_____Place the insertion point where you would like to add the break.

Adding Column Breaks

_____ The text will shift to reflect the column break.
_____Click the Page Layout tab.
_____Click the Breaks command in the Page Setup group. A drop-down menu will appear.
_____Select Column from the list of break types.
_____Place the insertion point where you would like to add the break.

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