APAOA

APAOA OBJECTIVE
Prepared for: ACE PLATINUM APARTMENT OWNERS
Prepared by: APAOA
17 August 2018
Proposal number: AP/AOA/1708/A1

Objective :
The Ace Platinum Apartment Owners Association is a non profit association formed by property owners of Ace
Platinum who wished to assist each other in enhancing Ace Platinum infrastructure and maintain it as one of
premium society in Delhi NCR.

The purpose or purposes for which this association is formed and this association will strive to …

• Initiate Process of Handover from Ace Management.( Annexure 1)

• Maintain a strong association which is responsive to the members needs.

• Work with Facility Management companies to reduce the maintenance cost.

• Upgrading the infrastructure and amenities.

• Securing safety of residents and their belongings.

• Ensuring hygiene across the society infrastructure.

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ANNEXURE 1

Handover from Ace Management to APAOA

Property Documents executed between Land

Owners and Builder

Approved Building Construction Plan

Completion Certificate

Occupancy Certificate

Copy of “Declaration” dully vetted by competent

authority
Building Structure
Detail of compounding (if any) along with all
relevant documents, payment receipt and
Clearance certificate by competent authority

NoC from Fire Department

NoC from Electrical Inspector

Clearance to operate Elevators

Building Insurance Document

Switchgear, Meters, panels, All approvals /NOCs from relevant authorities

Transformers etc

Electricity Sactioned and Sanction letter from relevent authorities,Flatwise

allotted load alloted load

Allotted Load,Technical Documentation and

Specifications with Warranty and AMC, Flatwise
allotted ,Check the capacity planning and
emergency backup plans, configuration of DG
Electricals DG Sets sets with panel to run DG sets one by one and
all at the same time.
Check Diesel Consumption and compare with
bench marks.
Diesel Storage facility

Clearance to operate Elevators,Functional &

Safety features Manuals, Warranty Cards, AMC
Lifts
agreements,Check the working of proper
working of lifts and all safety measures

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Mains water supply system Approval from local authorities for Water
SupplyPiping Diagrams
Manual inspection of key pipes for
leakages,Sump and Overhead Tank
DocumentationTechnical documentation for
pumpsManual checking of mains meter for
correct functioning

Overhead Tanks Technical documentation for Overhead tanks

Water, Plumbing
& Sanitation Bore well Approval from local authorities for Bore
wellDocumentation indicating Borewell depth,
etc.
Bore well yield report,Manual test of Bore well
yield

STP (Sewage Treatment Approval from local authorities for STP

Plant) Compliance.
Technical details of STP system
Working of STP system

Inspection Certificate from Fire Safety Manual

,checks of detectors, panels etc. Piping
diagrams for fire pipes,Proof of fire system,
Manual check of Public Address System,Manual
check of Panic Button System
Detectors and Alarm System
Inventory of Hoses (brass fittings are valuable
Fire & Emergency and tend to be stolen.Random checking of
Management hydrants– open and close Pumps & Control
Systems Technical documents including
specifications

Technical documents including specifications

Pumps & Control Systems
Manual checks of pumps

Fire Extinguishers Check the required quantity

User Manuals and Technical Documentation,

warranty/AMC of Inspection Report
Electronic Security CCTV System
Manual verification of (a) Viewing of
Images/vedio (b) Retrieval from Storage System

Applicable approvals from relevant

Piped Gas 6 System authoritiesPiping Diagrams,Inspection
ReportManual inspection to the extent possible

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COMPANY NAME

Technical and safety documents including

Party Hall, Gym, pool and
Club specifications,NOC for pool,Electrical Load etc,
other facilities
Check the working of all the equipments

Applicable approvals from relevant authorities to

use pre- paid multi utility meter

Technical documents including specifications

Multi Utility Pre- Paid Service Agreement with the vendor
Meter
Check the functioning of pre-paid meter system
Check the validation of pre-paid software to
ensure any change in the tariff/rate and
sanctioned load is captured under audit trail.

Payment Record for Taxes towards Property,

Construction and Maintenance. Invoice against
service tax paid on maintenance charges`

Payment Record for Water Supply, Sewer and

Electrical Supply along with No Due Certificates
from every department. Apartment wise Detail of
IFMS and Sinking fund to be refunded to the
AOA/Apartment Owners and detail of
Finance deductions (if any) only as per the provision of
U.P. Apartment Act 2010 Record of Security
deposits at various authorities like Electricity,
Water etc. Record of Maintenance Expenses
while under Builder’s Maintenance Record of all
Collections made from the Owners (except
purchase related)

Contracts with existing Maintenance, Security

staff

All Legal Documents executed between the

Builder & Landowner Contracts with Vendors
and No Due certificate from essential service
vendors

Sale Deed copy/Proof of Ownership of all

Legal Owners

Car Parking Allocation Record

Undertaking by the Builder regarding Indemnity

& Limitation of Liabilities of the Society for all
transactions prior to the Handover Date