Class: XI

02/2022
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UNIT-5
INTRODUCTION TO OFFICE
HARD WORDS:
1. Analysis Analysis
2. Automatically Automatically
3. Available Available
4. Calculation Calculation
5. Column Column
6. Complex Complex
7. Create Create
8. Document Document
9. Effectively Effectively
10. Facilitating Facilitating
11. Features Features
12. Formatting Formatting
13. Formulas Formulas
14. Graphics Graphics
15. Horizontal Horizontal
16. Hyperlinks Hyperlinks
17. Illustration Illustration
18. Indentation Indentation
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19. Information Information

20. Introduction Introduction
21. Organize Organize
22. Program Program
23. Software Software
24. Source Source
25. Spacing Spacing
26. Templates Templates
27. Themes Themes
28. Variety Variety
29. Vertical Vertical
30. Worksheet Worksheet
 Class: XI
02/2022
Page | 2

Q1. Mention the usage of: (a) Word (b) Power Point (c) Excel (d) MS- Access
Ans. The usage of the following:
(a) Word: Microsoft Word allows you to create professional- quality documents, reports,
letters, and resumes.
(b) Power Point: It allows users to create visual presentations comprised of individual
slides. Power Point commonly used by business people and students to create slide
show presentations.
(c) Excel: It allows user to organize and manage data effectively. It is a software facilitating
data entry into an electronic spreadsheet which performs complex mathematical
calculations and analysis.
(d) MS- Access: It is an information management tool, or relational database, that helps you
to store information for reference, reporting and analysis. It can also import or link
directly to data stored in other applications and database.

Q2. Define Web Toolbar.

Ans. The Web toolbar contains buttons for inserting hyperlinks, paging back or forward on
the Web, and opening Microsoft Internet Explorer.
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Q3. Mr. Deepak wants to create an electronic presentation on Environment for his
class. Which application is most suitable for this purpose?
Ans. Power Point application is most suitable to create an electronic presentation for his
class.

Q4. Which of the two, Microsoft office shortcut bar or the Web toolbar, works like
the Internet Explorer toolbar?
Ans. Web addresses and Favourites list are two Microsoft office shortcut bar or the Web
toolbar, works like the Internet Explorer.

Q5. Ms.Kavita wants to store data (RNo, Name, Marks Obtained, Maximum
Marks) of the class test conducted by her and instantly calculate grades,
highest, lowest and average marks of her class. Which of the application will
be suitable for this purpose?
Ans. MS- Excel application will be suitable for this purpose.

Q6. Mention any three common usages of MS-Outlook.

Ans. Microsoft Outlook is a comprehensive tool that enables to manage our email,
calendar, contacts, tasks and more all in one place.
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02/2022
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Q7. What is the basic MS- office function?

Ans. Microsoft Office is a collection of applications and each application has a unique
purpose and requirement. Thus, the basic function of MS office is to allow all these
applications to run in the system and help us to create meaningful documents.

Q8. Are any special skills required to use MS Office?

Ans. No special skills are required to use MS Office. It is the basic software that is installed in
the computer which comprises multiple applications, like Word, Excel, PowerPoint, etc.

Q9. Write the short keys that will help us to:

a) Center the selected text
b) Begin a document
c) Toggle text case from UPPERCASE to LOWERCASE to Title case?
d) Text Bold
Ans. The shortcut keys are:
(a) Center the selected text- Ctrl+ E
(b) Begin a document- Ctrl+ N
(c) Toggle text case from UPPERCASE to LOWERCASE to Title case-Shift+ F3
(d) Text Bold- Ctrl+ B

Q10. Which keyboard keys can be used to create a new paragraph in MS Word
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document?
Ans. Enter key is used to create a new paragraph in MS Word.