M & E Audit Checklist Evidence 2008 – OSH Division Distribution, TNB

Tor Recommendation OK/ NCR/ OFI & REMARKS

Area of Audit Evidence Required
Reference

1.Kit 2 3 5 (Melaka)

Safety And Environmental Performance 2.2 3 5 phamplet (WPKL)

Standards, Procedures, Implementation And
Monitoring.
3.Safety Inspection book
It is recommended that tool-box talks be
conducted by the respective supervisors prior
Safety And to carrying out the daily activities to highlight 4.Safety Inspection weekly report
3.1 & 3.4 Environment the safety procedures associated with the
Aspects work activity. Level of housekeeping as well 5.Safety Quality Assurance (SQA)
as hazards and pollution control and
management 6.Directive/ Guideline on PTW
usage;
7.Monitoring Report on PTW
usage.

8.Taklimat OIC/AP/CP on PTW

usage – letter & attendance

1.Directive Safety Board

Compliances Of Operational Practices
Against The HSE Objectives, Policies And
Performance Criteria On Normal/Abnormal
Event.
Safety And The schedule for the audits that are to be
 3.3 Environment carried out annually should be diligently
Aspects complied by all state offices. The
performance should also be displayed on a
signboard that is to be located at all state
offices
Installation at State /Area /Yard
(SEMS Manual)
2.Sample Photo of Safety Board;
3.SEMS Audit Schedules for the
2004 – 2008;
4.SEMS Audit Results for the 2004
– 2008.
5.Conclusions on the SEMS results

1
 Tor
Area of Audit Recommendation Evidence Required Remarks
Reference
Adequacy Of Manpower, Resources,
Equipment, Training, Etc. And The 1.List of accredited OSHE Officers;
Implementation Thereof
It is prudent that all state offices have 2.Yearly training schedules 2004 –
accredited safety and health officers as per 2008.
the statutory requirements. In addition to have
accredited safety and health officers, TNB
Safety And Distribution could also consider having
 3.2 Environment accredited HSE trainers amongst its own staff
Aspects so that these trainers could provide regular
trainings to their subordinates. By having its
3.Safety Modules Developed
own “in-house” HSE trainers, the training
modules could be more effectively tailor-made
to the work scope/activities and reduce the
cost incurred when outsourcing training
modules

Compliances Of Current Operational

Practices Against The Statutory Requirement 1. Arahan Naib Presiden
TNB Distribution has its own HSE unit that was (Pembahagian) Bil. F6/2003
formed in 2002, initially to comply with the
legislative requirements. HSE issues are 2.Reminder letter from VP to
addressed formally during the quarterly state GM regarding JKKP
meetings that are held at HQ and state offices. meeting
It is recommended that formal HSE meetings
be extended to district level, whereby enabling
3.Arahan Naib Presiden (Sumber
discussions and participation of staff and the
Manusia)
Safety And “working level”.
3.3 Environment 4.Minutes of meeting at various
Aspects level:
a.HQ level
b. State level
c.Area level
d. Branch level

5. Letter to SEMS auditor &

auditee with regard to audit
approach & its reward &
penalty schemce

2
 Tor
Area of Audit Recommendation Evidence Required Remarks
Reference
Compliances Of Current Operational
Practices Against The Statutory Requirement 1. Letter to state from OSHE Dept
Proper records should be maintained on the on schedule waste road show
management of scheduled waste. Scheduled 2. Letter from OSHE Dept for top
Safety And
wastes should be temporarily stored at the mgt on schedule waste seminar
 3.1 Environment
regional yards and transported offsite by DDE and the attendance
Aspects
approved contractors
3. Letter from DOE on PCB in Perak
& answer given by HQ to DOE

Compliances Of Current Operational

Practices Against The Statutory Requirement
Although there are general procedures in place 1. ERP system document
with regards to emergency planning and
response, each office at the district level
should have its own dedicated Emergency
The Response Plan (ERP) that has been endorsed by
Implementation Of the management as well as the relevant local 2. Evacuation drill video for
3.3 Its Contingency agencies such as BOMBA. In addition, all offices Wisma TNB Johor Bharu
And Emergency should carry out regular emergency trainings
Planning and mock drills. The details in the ERP should
be updated regularly and the procedures itself
should be evaluated (on a as-and when 3. Photos of evacuation drill for
required basis) based on the finding and Wisma TNB Jalan Timur (TNB
effectiveness of the emergency trainings and Update)
mock drills that are carried out.