CATEGORY 5

SAFETY ORGANISATION
OVERVIEW
INTRODUCTION Any safety program established must be comprehensive and well integrated so that
each part reinforces the other parts, as well as adding effectiveness to the whole
program. The program must be designed to conform to a set of basic safety
principals, sound management practices and must reach the employees on the job.

IN THIS In this category, the elements are:

CATEGORY

Elements Title See Page

5.10 Manager/managers Designated as 5-2
Responsible for Safety and Loss Control
5.11 Appointment Of Occupational Safety & 5-6
Health (OSH) Coordinator
5.12 Appointment of Safety Representatives 5-9
5.13 Safety Committee 5 - 11
5.14 Other Communication Systems 5 - 14
5.15 First Aider & Facilities 5 - 16
5.16 First Aid Training 5 - 18
5.21 Poster, Bulletins, Newsletters, Safety 5 - 21
Films & Internal Competitions.
5.22 SEMS Star Grading Board 5 - 24
5.23 Suggestion Scheme 5 - 26
5.24 Safety Reference Library 5 - 28
5.25 Annual Report: Loss Control 5 - 30
Achievements
5.30 Induction & Job Safety Training 5 - 32
5.31 Approved Safety Training Courses 5 - 35
5.40 Plant Inspection: Safety Representatives 5 - 37
5.41 Management Self-Audits. 5 - 39
5.42 Safety Specification: Procurement and 5 - 42
Service Contract.
5.50 Written Safe Work Procedures. 5 - 45
5.52 Work Permits. 5 - 48
5.61 Safety Policy: Management Involvement 5 - 50

POINTS The overall points of all the 20 elements in this category are 840 points.
ELEMENT 5.10
MANAGER/MANAGERS DESIGNATED AS RESPONSIBLE FOR SAFETY AND LOSS CONTROL.

INTRODUCTION It is essential that all levels of management understand their specific responsibilities
and for what they are to be held accountable. This should be done in writing.

OBJECTIVE To provide for the correct appointment of a person(s) to act for and on behalf of the
employer. All levels of management must know in writing for what they are
responsible/accountable.

MINIMUM • Designation of Regional/ Branch Manager/HOD responsible for safety.

STANDARDS
• Designation of subordinate managers/executives/safety representatives/safety
committee members responsible for safety.
• Regional/ Branch Manager/HOD must endorse all pertinent programs &
documents e.g. monthly Reports on safety, Safety Committee Minutes and
Incident Investigation Reports.
• Safety Manager/executives/safety representatives/safety committee members
Must be appointed in writing .
• During the entry meeting for the SEMS audit, should the HOD be present but not
attending the meeting, 50% of the marks for this element may be deducted.
• Allocate budget for safety programs, training & activities.

RELEVANT • Occupational Safety and Health Act (OSHA), 1994

LEGISLATION
(WHERE
• Electricity Supply Act, 1990
APPLICABLE) • Social Security Act, 1969
• Factory and Machinery Act, 1967

PHILOSOPHY The overall responsibility for safety at work rests with top management including
local/regional/ Branch management. For effective control and monitoring of safety in
the organisation, some of their responsibilities will need to be delegated. Each
manager and supervisor has a right to know what are his specific areas of
responsibility, accountability, and authority in occupational safety & health at the work
place.

Fines and jail sentences for offences by on employers are generally increasing. The
promulgation of modern regulations and more strict enforcement of legislation
increase the chances of trespassing and prosecution. There are also greater
demands expectations for better design, maintenance, training, purchasing according
to safety standards, reporting of incidents, job safety analysis, hazard identification,
inspection systems.

REQUIREMENTS • The responsibilities and duties of each safety personnel and supervisor in regard
of health and safety at work should be defined in writing.

• The Head of Department should review and endorse documents related to

safety, such as safety committee meeting minutes, inspection reports, and
accident investigation reports.

• The Head of Department to locate specific motion of budget for safety and
enhancement purpose.

Continued on next page

ELEMENT 5.10
HEAD OF DEPARTMENT DESIGNATED RESPONSIBLE FOR SAFETY, Continued

CHECKLIST Propose checklist for evaluation

NO CHECKLIST P.I ACTION

1 Have designations been done?
2 Are duties and responsibilities prescribed?
3 Have written appointments or documents
spelling out the responsibilities been
issued?
4 Do employees know who are the various
appointed persons?

P. I - Performance Indicator

0. Unsatisfactory
1. Acceptable
2. Commendable
3. Excellence

NOTE/REMARK
 SAMPLE: MANAGER JOB SPECS
(To change to TNBT,Ipoh/PJ examples)
TNB GENERATION SDN. BHD.
SULTAN MAHMUD POWER STATION, KENYIR

JOB SPECIFICATION FOR :______________________________________

TITLE:

DETAILED RESPONSIBILITIES SEMS REMARKS

1 To manage the operations and maintenance of Sultan Mahmud

Power Station, Kenyir

2 To ensure that the generating plant and associated equipment are well Operation and
maintained, operated safely and efficiently and all statutory maintenance safety
requirements are complied with. management

3 To ensure high station availability and efficiency.

4 To anticipate in advance plant overhauls and major outages and make

necessary preparations e.g. planning and ordering of spares,
preparation of tenders.

5 To liase with the ------------------------------- in matters relating to the

operations and maintenance of the station.

6 To ensure proper maintenance are done on all the dams and associated
civil works.

7. To carry out periodic inspections of Kenyir Dam, Saddle Dam A to H Internal Auditing
and the interconnecting road. Functions

8 To refer all matters relating to major civil engineering works to -------

--------------------------------

9 To prepare annual station plans and requests for the revenue and Budgeting: Including
capital budgets. Safety Improvement

10 To deal with all matters relating to staff welfare to ensures high

morale.

Continued on next page

SAMPLE: MANAGER JOB SPECS.

11 To liaise with ------------------------------------ on staff transfers, Uniforms, safety
promotions and conditions of service. equipment, skill
training

12 To deal tactfully with all industrial relation matters to maintain

industrial harmony.

13 To ensure maintenance of discipline among the staffs.

14 To instil among the staff, correct attitude towards making the station Safety Promotions and
an efficient, safe and pleasant place to work in. education

15 To ensure that the station cleanliness is well maintained so that the Good Housekeeping
working environment is safe and pleasant. monitoring.

16 To regulate entry through Kenyir Dam for fishing or sight seeing. Security Control

17 To coordinate visits to the station and Kenyir Dam.

18 To liaise with the State Government Departments regarding release of Public Safety &
water, security matters, public relations fishing and tourist activities Security
in Kenyir Lake.

19 To foster well and close relationship with the local people so as to

maintain good image of TNB Generation Sdn. Bhd.

20 To attend General Managers Conference.

21 To prepare regular reports and other appropriate reports as and when Annual safety report,
necessary for submission to -------------------------------------------------- accident investigation,
------------------------------------- safety committee,
Safety improvement
exercises.

22 To ensure the smooth and efficient running of general office.

23 To ensure the proper management and administration of the station Station emergency
dispensary. preparedness
program.

24 To be on standby.
ELEMENT 5.11
APPOINTMENT OF OCCUPATIONAL SAFETY & HEALTH (OSH) COORDINATOR

INTRODUCTION In order to manage a safety program effectively, a suitable person should be

appointed to coordinate the occupational safety and health aspects at the work place.
They should act as the catalyst to maintain a high level of interest, commitment and
to advise line management, who are ultimately responsible for the safety of their
personnel.

OBJECTIVE To coordinate and advise matters concerning occupational safety and health program
at the work place and to be the secretariat of the safety committee at the work place.

MINIMUM • Appointment in writing.

STANDARDS
• Duties and responsibilities defined.
• Occupational Safety and Health Training.
• Safety Excellence Management System (SEMS) practitioner.

RELEVANT • Occupational Safety and Health Act (OSHA), 1994

LEGISLATION
(WHERE
• Occupational Safety & Health Officer Regulation, 1996
APPLICABLE) • Factories & Machinery (Building Operation & Work of Engineering Construction)
(Safety) Regulation 1986 (R26 & R25)
• Factories & Machinery (Safety, Health & Welfare) Regulation 1970 (R21 & R22)

PHILOSOPHY The Regional/ Branch Management has a legal obligation to ensure a safe and
healthy work environment for the workers under his control. In order to achieve this
within TNB Transmission, the Regional/ Branch Manager requires assistance from
the following: -

1. TNB Transmission OSH Unit, which provides specialist advice and services
on safety.

2. A Regional/ Branch occupational safety & health coordinator who can ensure
that the Safety Excellence Management System (SEMS) is properly
integrated into the work place activities runs smoothly and progresses
towards the desired safety goals.

REQUIREMENTS • The Regional/ Branch management should appoint a person or persons with the
necessary knowledge, skill and qualifications to coordinate the application of the
work place SEMS program.

• The duties and responsibilities should be specific and in writing.

• The responsible person should be given all the necessary assistance and
opportunity to broaden his frame of reference through formal safety training,
seminars, and workshops.

Continued on next page

ELEMENT 5.11
APPOINTMENT OF OCCUPATIONAL SAFETY & HEALTH (OSH) COORDINATOR, Continued

DUTIES OF THE 1. Liase & assist the TNB Transmission OSH Unit & other TNB HQ Safety &
SAFETY CO- Health units/department in the coordination of safety activities in the region.
ORDINATOR

2. Submit monthly report to TNB Transmission OSH Unit on safety activities

including near misses/ incidents/accidents.

3. Act as a member of the TNB Transmission Division safety coordinators

committee.

4. Act as secretary of the Regional/ Branch Safety Committee - arranging

meetings - venues - minutes - guest speakers.

5. Monitor the implementation of the safety programs and coordinate regular

safety inspections (Once every three months) at the work place carried out
by safety representatives, and submit reports to Regional/ Branch
management.

6. Accompany the Regional/ Branch manager during safety surveys, audits and
inspections.

7. Coordinate and compile accurate injury/damage statistics.

8. Coordinate and monitor the work place occupational safety, health training
programs and environmental monitoring.

9. Conduct at least 10 hours/year of safety related talks/lectures, which must be

recorded, documented, arrange safety talks and presentations.

10. Secure advice and guidance from TNB Transmission OSH Unit, TNB OSH
HR (Group) and from the authorities (as required) on matters pertaining to
safety and health.

11. Coordinate and assist safety induction training programs for new staff at the
work place.

12. Act as a quality circle facilitator on safety.

13. Generate a positive attitude towards safety amongst all levels at the work
place.

14. Coordinate evacuation drills in conjunction with the Fire Prevention &
Protection Coordinator.

15. Liase with contractors on site and assist/advise them in their safety efforts.

16. Assist the local/regional management in the appointment and training of

Safety Representatives.

17. Assist in the publication of a local safety newsletter.

18. Encourage and organise internal safety competitions.

19. Coordinate and promote activities relating to (SEMS).

ACTION BY Regional/ Branch Manager/HOD must appoint an Occupational Safety & Health
LOCAL/REGIONAL
MANAGEMENT Coordinator in writing with the duties and responsibilities defined. They must be
trained in Occupational Safety & Health.

CHECKLIST Proposed checklist for evaluation

NO CHECKLIST P.I ACTION

1 Has an Occupational Safety & Health Co-
ordinator been appointed?
2 Has the appointment been made in writing
and the duties/ responsibilities spelt out?
3 Has the Safety/ Health Co-ordinator been
suitably trained?

P. I - Performance Indicator

0. Unsatisfactory
1. Acceptable
2. Commendable
3. Excellence
NOTE/REMARK
ELEMENT 5.12
APPOINTMENT OF SAFETY REPRESENTATIVES

INTRODUCTION Ongoing safety inspections of a workplace by someone from that workplace will
assist in detecting unsafe practices and conditions. The rectification of these unsafe
practices and conditions will eventually lead to a safer work environment.

OBJECTIVE To appoint persons who are thoroughly familiar with the conditions at the workplace
to carry out regular safety inspections in an effort to identify and eliminate unsafe acts
and conditions.

MINIMUM • Written appointment of Safety Representatives according to the respective areas

STANDARDS
and acceptance in writing. At least one safety Representative per
section/unit/work area as designated by local HOD.
• Monthly inspections of work areas using a checklist for reporting back.
• Discussion of duties and findings of inspection with Safety Coordinator once
every three months (During safety committee meeting).
• Training for Safety representatives.

RELEVANT • Occupational Safety and Health Act (OSHA), 1994

LEGISLATION
(WHERE
• Occupational Safety & Health Officer Regulation, 1996
APPLICABLE) • Factories & Machinery (Building Operation & Work of Engineering Construction)
(Safety) Regulation 1986 (R26 & R25)
• Factories & Machinery (Safety, Health & Welfare) Regulation 1970 (R21 & R22)

PHILOSOPHY In order to enhance safety performance in the stations, it necessary for supervisors to
have the full involvement and commitment of all safety representatives, holding them
responsible and accountable to carry out monthly safety inspections and to report
safety hazards in their work areas. It is advisable that these appointees all attend
safety-training courses to learn the techniques of accident prevention and control.

For any safety process to be successful, it is of utmost importance to use the safety
representative system to its fullest potential.

A trained and motivated safety representative plays a valuable role in the creation of
a safe and healthy work environment.

It is important that the safety representative has the full support of his superiors and
colleagues to ensure that all deviations reported are rectified as soon as possible.

It should be noted that the safety representative should not be held liable should an
accident occur in the area he has inspected.

Continued on next page

ELEMENT 5.12
APPOINTMENT OF SAFETY REPRESENTATIVES, Continued

REQUIREMENTS • The Regional/ Branch manager should, in respect of each workplace, designate
a safety representative at least one in every section/unit/work area as
appropriate.

• The Regional/ Branch manager should have the nominated safety

representatives trained.

SUGGESTED 1. Appoint safety representatives from the different work areas in your
ACTION PLAN Station/work place.

2. Arrange a short presentation for them on the duties of safety representatives.

3. Appoint the safety representatives in writing.

4. Train the representatives how to carry out an inspection using a checklist.

Note: Utilise the SEMS, CIG and Civil work checklists to reflect the
particular work environment.

5. Take action on the checklists that should be handed to respective

engineer/safety coordinator on a regular basis.

FUNCTION OF The responsibilities of a safety representative are to assist the Regional/ Branch
SAFETY manager and any safety officers/safety coordinator in promoting the safety and health
REPRESENTATIVE
S of persons employed. His main duties are as follows:

1. Assisting the safety Officer/safety coordinator in carrying out his/ her duties.

2. Monitoring the workers compliance to the safety standard (SEMS, OSHA, TNB
Transmission Safety Rules and relevant work procedures).

3. Advising the Regional/ Branch manager or the Safety Officer/safety coordinator

as to the compliance by the workers of the safety standards.

4. Promoting safety on the work site.

5. Prepare and submit report to the Regional/ Branch manager or the Safety
Officer/safety coordinator.
ELEMENT 5.13
SAFETY COMMITTEES

INTRODUCTION Safety Committees are useful forums for establishing good communication between
the Management and all levels of staff in the promotion of health and safety at work.
Through a Safety Committee, workers can raise their views and suggestions on
health and safety matters to the Management. On the other hand, Management can
use the Committee to explain more readily the safety policy of TNB and any other
safety improvement proposals.

To establish effective Safety Committee(s) to serve as a forum for consultation

OBJECTIVE regarding health, safety and loss control issues.

MINIMUM • Safety Committees established to meet the requirements as determined by

STANDARDS
management.
• Meetings at least once in three months (as stipulated in the OSHA).
• Minutes ready in two weeks for circulation including TNB Transmission OSH unit,
detailing action to be taken and responsibility for the action.
• Endorsed by local/regional manager and Chairman of the Safety Committee.
• All safety committee members should be provided with adequate training to carry
out their functions.

RELEVANT • Occupational Safety and Health Act (OSHA), 1994

LEGISLATION
(WHERE
• Factories & Machinery (Building Operation & Work of Engineering Construction)
APPLICABLE) Regulation 1986 (R27)
• Occupational Safety and Health (Safety and Health Committee) Regulation,
1996

Note: A fine of not exceeding RM5000.00 and/or imprisonment for not

exceeding 6 months for non-compliance of the above legislation.

FUNCTIONS OF • To study reports and statistics on lost-time injury (man hours lost) and the extent
SAFETY
COMMITTEES
of damages caused by accidents, and occupational health hazards, so that
reports may be made to management together with recommendations for
corrective action.

• To examine safety activities reports with recommendations for continuous

improvement.

• To consider reports submitted by Safety Representatives.

• To assist in the development of safety rules and safe systems of work.

• To review the effectiveness of the safety content of employee training.

• To study the adequacy of safety and health communication and publicity in the
workplace.

• To review any difficulties encountered in daily operations in complying full with

safe working procedures/rules. and discuss possible improvements.

• To arrange safety promotional activities/campaigns.

 • To discuss and implement suggestions received from employees.

• To conduct internal safety inspection of the work place at least once in three
months (according to Safety & Health Committee Regulation 1996 Section 12
(A)). SEMS internal audit (once in 6 months) can be also considered as part of
internal safety inspection.

SAFETY MEMBERSHIP
COMMITTEE
The membership of the Safety Committee shall consist of representatives from the
Management, supervising staff and the workers. It is advisable to keep the total
membership size as reasonably compact as possible.

CHAIRMAN

In order to show management support, the Regional/ Branch manager of that unit
should be the Chairman of the Safety Committee. A Deputy Chairman should be
appointed in writing to take over the meeting in case the Chairman is unable to
attend.

SECRETARY

The Safety Coordinator should be appointed as the Secretary of the Safety

Committee. The duties of the Secretary will include:

• To prepare and circulate the agenda for each meeting.

• To take minutes during meetings and circulate to all members within 2 weeks.

SAFETY ADVISOR

Regular participation of a representative from TNB Transmission OSH Unit and TNB
OSH HR (Group) will be invaluable.

FREQUENCY OF MEETINGS

The frequency of meetings will be at least ONCE EVERY THREE MONTHS.

THE AGENDA

The Secretary should prepare an agenda for each meeting. After consultation with
the Chairman, copies of the agenda should be sent to each Committee Member at
least one week before each meeting.

THE MINUTES

The proceedings must be recorded in minutes taken at the meeting. The meeting
must identify, against each item on the agenda, the person who has been instructed
to take action and date by which the action must be taken.

Copies of minutes should be sent to each Committee Member within 2 weeks and
also to any other concerned persons.

Minutes of meeting should be kept for at least 7 years (OSHA).

It is recommended that the minutes be posted on `Safety Matters' notice boards for
employees' general information.
ACTION 1. The station/ Regional/ Branch management shall establish Safety Committee as
required by Occupational Safety and Health Act, 1994 (Safety Committee
Regulation, 1996)

2. Conduct safety Committee Meeting every three months. Minutes of meeting

must be kept detailing action to be taken and person responsible.

3. The Head of Department as Chairman of the Safety Committee shall endorse all
minutes of Safety meeting.
ELEMENT 5.14
OTHER COMMUNICATION SYSTEMS

INTRODUCTION There are many effective communication systems that can be used to disseminate
health and safety information. Toolbox talks, posters and safety circles (QCS) are
among the more popular.

OBJECTIVE To promote safety awareness among all employees by the use of various safety
communications techniques

• Toolbox talks related to safety and possible hazards applicable to task in hand.
MINIMUM
STANDARDS
This information can be e-mailed to all the staff.
• Small Group Activity Systems. (Productivity/Quality Control Circles)
• Identification of hazardous tasks in substation (primary & secondary equipment),
lines and cables maintenance and storage.

RELEVANT • Occupational Safety and Health Act (OSHA), 1994

LEGISLATION
(WHERE
• Factories & Machinery (Building Operation & Work of Engineering Construction)
APPLICABLE) Regulation 1986 (R27)

PHILOSOPHY Where a large percentage of unskilled labour is employed, it is often advisable to

make use of communication systems other than the formal safety committee
meetings to convey important information. Motivation to accomplish results tends to
increases as people are informed about matters affecting those results.

REQUIREMENTS • Scheduled toolbox talks should be given before any maintenance work is carried
out.

• Safety posters shall be explained to the staff to convey the correct message
during toolbox talks.

• The Safety coordinator may be consulted on appropriate topics.

• Safe work procedures or job requirements should be discussed during toolbox

talks to increase the awareness of employees of the risks attached to specific
tasks.

• Safety representatives can be used to share their knowledge of any unsafe acts
or conditions he/she has observed.

• The Regional/ Branch manager should select an appropriate SEMS element to

focus on during the safety inspection.

• Use of intranet/internet for safety communication should be encouraged.

• Announcements regarding serious or high potential accidents should be

distributed and discussed.

Continued on next page

ELEMENT 5.14
OTHER COMMUNICATION SYSTEMS, Continued

REQUIREMENTS • Quality circles should be encouraged to address safety issues.

(Continued)

• Safety literature should be freely and regularly distributed and discussed at

toolbox talks.

ACTION 1. Scheduled toolbox talks should be given and records should be kept of the
attendance, as well topics discussed.

2. Announcements regarding serious of high potential accidents should be

distributed discussed and recorded.

3. Highly recommended to use intranet/internet facilities.

CHECKLIST Proposed checklist for evaluation

NO CHECKLIST P.I ACTION

1 Scheduled toolbox talks
2 Appropriate topics
3 Record of talks
4 Safety Representatives involved
5 Quality Circles addressing safety
6 Announcements of fatal and serious
accidents discussed
7 Safe work procedures discussed

P.I- Performance Indicator

0. Unsatisfactory
1. Acceptable
2. Commendable
3. Excellence

NOTE/REMARK
ELEMENT 5.15
FIRST- AIDER AND FACILITIES

INTRODUCTION It is the duty of the employer to provide first-aid equipment and facilities for the
treatment of injured persons.

OBJECTIVE To have trained first aid personnel on site as well as adequate first aid equipment.

MINIMUM • First-aider trained and facilities provided to meet legal requirements.

STANDARDS
• First-aider and facilities appropriate to the risk.

RELEVANT • Factories & Machinery (Safety, Health & Welfare) Regulation 1970 (R21 & R22)
LEGISLATION
(WHERE
• MS 1042, 1986 - Code of Practice in Laboratory, Part I: General (Section 3.6.2.5)
APPLICABLE) • Electricity Supply Acts 1990 - No. 11
• Guidelines on First-aid facilities in the Workplace by DOSH

PHILOSOPHY In the event of an accident happening, it is the moral obligation of every employer to
ensure that any injury is promptly treated and not aggravated. The provision of
adequate first-aid facilities such as first-aid boxes, first-aid stations and trained
persons to provide first aid, is an essential factor in all workplace.

REQUIREMENTS • There should be an adequate number of first-aid boxes and first-aiders at the
workplace during working hours.

• All first-aid boxes should be clearly indicated by means of the appropriate signs.

• First-aid boxes must contain the prescribed contents listed and the usage
recorded.

• First-aid boxes must be checked and re-stocked on a monthly basis by Safety

Reps. and record kept.

• All vehicles should be equipped with first-aid boxes that are to be maintained
regularly.

• The names of all first-aid team members as well as their contact telephone
numbers should appear on a notice board in each workplace.

• All fire Floor wardens/ floor fire marshals are to hold a valid first-aid certificate.

Continued on next page

ELEMENT 5.15
FIRST- AIDER AND FACILITIES, Continued

ACTION 1. Every section should be provided with first aid box(es) and clearly
indicated by means of appropriate sign.

2. First aid box must be checked and restocked on monthly basis by an

assigned safety representatives and the record kept.

3. The names of all first-aid team-members should appear on the notice

board in each workplace.

4. First aiders must hold a valid certificate.

CHECKLIST Proposed checklist for evaluation

NO CHECKLIST P.I ACTION

1 Have designations been done?
2 Are duties and responsibilities prescribed?
3 Have written appointments or documents
spelling out the responsibilities been
issued?
4 Do employees know who are the various
appointed persons?

P. I - Performance Indicator

0. Unsatisfactory
1. Acceptable
2. Commendable
3. Excellence

NOTE/REMARK
ELEMENT 5.16
FIRST AID TRAINING

INTRODUCTION It is the obligation of employers to ensure the injured person is promptly treated by a
qualified first-aider. This is an essential element of a safety program, as the sooner
treatment is administered, the less the severity of an injury or condition.

OBJECTIVE To train and maintain the skills of personnel who can readily respond to colleagues
who are in need of immediate medical attention.

MINIMUM • All authorised personnel should have a valid first-aid/CPR certificate.

STANDARDS
• All authorised personnel should be sent for first-aid/CPR refresher training.
• Ten percent (10%) of total staff to be trained or retrained to at least general level
of first aid including CPR each year.

RELEVANT
LEGISLATION
• Occupational Safety And Health Act (OSHA) 1994.
(WHERE • TNB Transmission Electrical Safety Rules.
APPLICABLE) • Guidelines on First-aid facilities in the Workplace by DOSH

PHILOSOPHY There are many advantages of first aid training to both employers and employees,
some of which are listed below.

Advantages of first-aid training for the employer:

- Less time is lost as a result of injuries and diseases.

- It prevents the disablement of workers and hence interruptions to production.
- It promotes a team spirit amongst first-aid trainees.
- It contributes to safety awareness amongst workers.

Advantages of first-aid training for the employee:

- It provides the employee with valuable knowledge that can be applied at

home or work.
- It saves lives, reduces pain and disablement.
- Workers generally become more confident and are able to respond to
stressful situations in a calm way.

The underlying benefit of first-aid training is that employees know how to prevent
injuries from being aggravated by incorrect treatment

Continued on next page

ELEMENT 5.16
FIRST AID TRAINING, Continued

REQUIREMENTS • All authorised and competent persons should be trained in basic first aid and hold
a valid certificate.

• At least ten percent (10%) of the total staff complement should be trained or re-
trained annually. (In other words 30% over three (3) years)

• The minimum requirements of the relevant legislation must be conformed to.

• Regular practice drills should be held.

• First-aid training should be done by recognised organisations by the Malaysian

Red Crescent Society/ Relevant Service Providers.

• It is a recommendation to train as many employees as possible in Cardiac-

Pulmonary Resuscitation (CPR), particularly those who work in substations or
related electrical maintenance work.

• All first aider should be identified by a badge or safety helmet label or listed on
notice board.

• A record should be kept of all employees trained in first aid.

• The selection of first aides should be done appropriate to the risk of the
workplace.

ACTION 1. All authorised and competent persons should be trained in first aids and hold
valid certificate.

2. At least 10% of the staff complement should be trained annually and record kept.

3. All first aiders should be identified by means of e.g. badge, armband, labels on
helmet, clothing.

Continued on next page

ELEMENT 5.16
FIRST AID TRAINING, Continued

CHECKLIST Proposed checklist for evaluation

NO CHECKLIST P.I ACTION

1 At least 10 % of staff per year
2 First aid teams formed
3 Regular drills
4 Record kept
5 CPR Training
6 Identification of first aiders
7 First aiders appropriate to risk

P. I - Performance Indicator

0. Unsatisfactory
1. Acceptable
2. Commendable
3. Excellence

NOTE/REMARK
ELEMENT 5.21
POSTERS, BULLETINS, NEWSLETTERS, SAFETY FILMS AND INTERNAL COMPETITIONS

INTRODUCTION Safety promotion can influence attitudes and behaviour patterns. Bulletins,
newsletter, posters and publications can effectively promote safety awareness as can
the screening of videos and films.

OBJECTIVE To continually promote health and safety awareness among all employees.

MINIMUM • Posters displayed at strategic locations and maintained.

STANDARDS
• Safety newsletter/ bulletin circulated.
• Safety videos screened.
• Internal competition.
• Safety campaign annually held.

RELEVANT • Occupational Safety and Health Act (OSHA), 1994

LEGISLATION
(WHERE
APPLICABLE)

PHILOSOPHY With the use of continuous safety promotion, the behaviour and attitudes of all
employees can be influenced and improved. Furthermore, by holding internal
competitions between departments or sections, enthusiasm for the safety program is
normally generated.

REQUIREMENTS Posters:

• Posters should be displayed at strategic locations in all work areas.

• All posters relocated/moved about regularly (Rotated relevantly).
• The message of each poster should be explained to all employees during
toolbox talks to ensure correct interpretation.
• Posters should be properly framed and hung.

Newsletters/ Bulletin:

A newsletter should be issued and should contain the following: -

Safety success stories.

Safety competition results.
Comparative frequency rates and other relevant statistics.
Case studies.
Off the job safety.
Star Grading.

• Safety publications should be circulated among management and employees

regularly and posted on the Safety notice board/ corner.

Continue on next page

ELEMENT 5.21
POSTERS, BULLETINS, NEWSLETTERS, SAFETY FILMS AND INTERNAL COMPETITIONS,
Continued

REQUIREMENTS Films and Videos:

(Continued)
At least two Safety films screened to 50% of all of the staff annually. Attendance
records documented.

Internal Competitions

An internal safety competition allows sections to compete against one another on a

regular basis. Section or department winners should be recognised for their
outstanding achievements.

Possible Competitions:

- Housekeeping
- 5 Star Substation
- Fire fighting.
- First Aid.
- Vehicle Maintenance.
- Safest Driver.
- Selected SEMS Elements.
- Safest/Cleanest Substation/Store/Office.

ACTION • Safety poster should be displayed at strategic locations.

• Safety publication should be circulated among management and employees and

record kept.

• Safety newsletter is recommended to be issued and circulated.

• Safety videos/films are to be screened and attendance recorded.

• Internal Competition is recommended.

Continue on next page

ELEMENT 5.21
POSTERS, BULLETINS, NEWSLETTERS, SAFETY FILMS AND INTERNAL COMPETITIONS,
Continued

CHECKLIST Proposed checklist for evaluation

NO CHECKLIST P.I ACTION

1 Posters Program
• Are there fixed poster display points?
• Are posters numbered and entered
into a poster register/ record used to
keep track of poster locations and
display times?
• Have supervisors discussed the
posters with workers?
• Are posters rotated?
• Are posters in good condition and
applicable to TNB operations and
processes?
2 Safety Newsletter/Bulletin
• Is there an in-house newsletter/
bulletin?
• If not a health and safety newsletter
does it contain health and safety
articles with each issue?
• Is it published at least every three
months?
3 Safety Films / Videos
• Are films and videos previewed before
being shown and is the film discussed
before and/ or afterwards?
• Have all employees viewed a film or
video on health and safety in the last
3-month period?
4 Internal Competition
• Is there an internal competition
covering the health and safety
program
• Is the competition annually?
• Is there a prize or trophy for the winner
and publicity given?
P. I - Performance Indicator

0. Unsatisfactory
1. Acceptable
2. Commendable
3. Excellence

NOTE/REMARK
ELEMENT 5.22
SEMS STAR GRADING BOARD

INTRODUCTION Creating and maintaining an interest in safety is an essential element of any serious
accident prevention program. Even if the workplace has been designed and
engineered for safety, or work procedures have been made as safe as possible, or
even after supervisor’s train their workers thoroughly and enforce safe work
procedures, it is still essential to maintain enthusiasm and a positive attitude towards
safety.

OBJECTIVE To make employees, contractors and the public aware of the Regional/ Branch
workplace health and safety achievements and to display the Star grading awarded
by TENAGA NASIONAL BERHAD.

MINIMUM • Loss Time Injury notices board kept up-to-date.

STANDARDS
• Star Grading displays to be updated regularly (At least monthly).
• Road accident status and statistics up to date.

NOTE:

Stesen ini bertugas tanpa kemalangan X bilangan hari

Stesen ini mempunyai x bilangan kes dan kemalangan yang terakhir pada (tarikh)
Stesen ini bertugas tanpa kemalangan jalanraya X bilangan hari

RELEVANT
LEGISLATION
(WHERE
APPLICABLE)

REQUIREMENTS • The displayed of a safety publicity and Star Grading Board is a prerequisite for a
star grading

• The Board should be displayed prominently at the main entrance where the
public, contractors and employees can see them.

• The Publicity board should be updated regularly (At least monthly) by a

person nominated to do so.

• Smaller individual publicity boards could be erected in each department if

required.

• Employees’ knowledge of the information displayed on the board should be

tested regularly.
Example of STAR GARDING BOARD
ELEMENT 5.23
SUGGESTION SCHEME

INTRODUCTION Safety can be closely associated with an efficient, well run operation. Many
suggestions help not only to prevent accidents but also to improve productivity,
quality and cost effectiveness.

OBJECTIVE To provide a system through which employees can communicate suggestions

regarding the improvement of safety, productivity and quality.

MINIMUM • Formal/ through safety committees.

STANDARDS
• Record of suggestions and acknowledgements.
• At least one suggestion box per region/ branch.

RELEVANT Occupational Safety And Health Act (OSHA) 1994.

LEGISLATION Safety Committee Regulation 1996.
(WHERE
APPLICABLE)

PHILOSOPHY Accident prevention can be closely associated with an efficient, well run operation.
Many suggestions help not only to prevent accidents, but also to improve cost
effectiveness. This helps not only to improve work conditions and methods, but also
to improve the health of workers as well as enhancing their positive outlook. A
suggestion scheme can be a valuable facet of any safety program particularly if
personnel submit good practical suggestions, and all levels of management hold a
positive attitude. A suggestion scheme provides for rapid, unhindered communication
from workers to management.

REQUIREMENTS • An assigned safety representative to be appointed and responsible for

suggestion box.

• Suggestion boxes should be placed at various strategic places throughout the

workplace.

• Suggestion cards/ forms should be made available at each box.

• Personnel should be actively requested and encouraged to submit suggestions.

• Acknowledgements should be given to employees for suggestions accepted and

these should be communicated to the region/ branch management.

• The suggestion boxes should be emptied fortnightly (e.g.: 1st and 15th of every
month). Receipt of all suggestions should be acknowledged.

• In cases where very good suggestions are made, management may provide
rewards relative to the impact of the suggestion.

• Suggestions related to safety should be recorded and reviewed by the safety

committee during their quarterly meeting for implementation.

Continued on next page

ELEMENT 5.23
SUGGESTION SCHEME, Continued

REQUIREMENTS • Employees must be encouraged to submit suggestions through management's

(Continued)
active involvement.

• Management must be seen to act in a fair manner that instils confidence in the
system.

ACTION 1. Suggestion boxes together with suggestion card/forms should be placed at

various strategic places throughout the region/ branch.

2. Receipt of all suggestion should be acknowledged.

3. Suggestion should be recorded and reviewed.

4. Rewards should be given to employees who give a very good suggestion.

CHECKLIST Proposed checklist for evaluation

NO CHECKLIST P.I ACTION

1 Suggestion boxes at strategic points
throughout the workplace
2 Suggestion cards/ forms available at each
box
3 Boxes emptied fortnightly.
4 Suggestions acknowledged
5 Made use of the system

P. I - Performance Indicator

0. Unsatisfactory
1. Acceptable
2. Commendable
3. Excellence

NOTE/REMARK
ELEMENT 5.24
SAFETY REFERENCE LIBRARY

INTRODUCTION In order to stay abreast of the latest technology in health and safety, employees
should have access to recent publications.

OBJECTIVE To place comprehensive reference works at the disposal of personnel and to offer a
professional advisory service to customers.

MINIMUM • A designated system (room / area/ cabinet/ compartment) for control of safety
STANDARDS
reference documents.
• Books and publications made available to all staff.
• Safety Periodicals, Material Safety Data Sheets (MSDS)
• Black Book, Black Museum, S.E.M.S Data Sheets.
• Current Acts, Regulations relevant to Safety and Health
• Safety Training Notes

RELEVANT • Occupational Safety And Health Act (OSHA) 1994.

LEGISLATION
(WHERE
• Safety Committee Regulation 1996.
APPLICABLE)

PHILOSOPHY To stay abreast of the latest technology in safety, health and risk management, one
should have an ongoing basis to expand a safety reference library.

REQUIREMENTS Depending on the nature of the risks at the workplace, station/region shall
endeavour to obtain following for reference :

- National Safety Council (NSC) Accident Prevention Manuals.

- NSC Fundamentals of Industrial Hygiene.
- National Fire Protection Association (NFPA) Fire Prevention Handbook.
- Practical Loss Control Leadership (Bird).
- Industrial Accident Prevention (Heinreich).
- Total Loss Control (Douglas & Fletcher).
- Dangerous Materials (SAX).
- Professional Accident Investigation (Kuhlman).
- Safety Projects.
- Management Guide to Loss Control (Bird).
- Techniques in Safety Management (Petersen).
- Workmen's Compensation Board Publications.
- Readings in Risk Management (Williams & Heins).
- Safety Management Publications.
- Questions and Answers (S.P.I.)
- Catalogues: Safety Equipment
- Fire Protection Association Publications.
- Occupational Safety And Health Act (OSHA) 1994.
- Safety Committee Regulation 1996.

• All safety related periodicals should be circulated monthly to all heads of

departments.

Continued on next page

ELEMENT 5.24
SAFETY REFERENCE LIBRARY, Continued

REQUIREMENTS • All personnel should be made aware of the existence of the safety library.
(Continued)

• A record should be kept of the lending/borrowing of the above reference

documents/ books.

• It is recommended that each unit subscribe to the relevant professional

institutions, journals.

• Apart from the library, a safety display board is encouraged to be established and
all surveys reports to be displayed in the library.

ACTION 1. Station/region/ branch should set up a safety reference library.

2. All personnel should be made aware of the existence of the library; record should
be kept of the lending/borrowing of the reference books.

3. All surveys reports should be available in the library.

CHECKLIST Proposed checklist for evaluation

NO CHECKLIST P.I ACTION

1 Is the library adequately equipped?
2 Are workers aware of the library?
3 Are safety magazines circulated?
4 Is there a catalogue?
5 Record of lending/borrowing?

P. I - Performance Indicator

0. Unsatisfactory
1. Acceptable
2. Commendable
3. Excellence

NOTE/REMARK
ELEMENT 5.25
ANNUAL REPORT: LOSS CONTROL ACHIEVEMENTS

INTRODUCTION To prevent safety being seen as peripheral management function, it is necessary to

reflect safety achievements in the annual report similar to all other management
functions and disciplines, e.g. financial, production, marketing, quality.

OBJECTIVE To publish health and safety and risk management achievements, competition
results, awards and SEMS Grading status.

MINIMUM • Annual achievements on Safety and Health publicised and submitted to Vice
STANDARDS
President Transmission/ TNB Transmission OSH Unit.

RELEVANT Occupational Safety And Health Act (OSHA) 1994.

LEGISLATION
(WHERE
APPLICABLE)

PHILOSOPHY With increasing public awareness following major accidents, investors have become
highly aware of the negative potential of poor safety.

REQUIREMENTS • All stations/regions/ branch are to report all achievements, problems and
opportunities on a monthly basis and annually to the TNB Transmission OSH
Unit

• All correspondence to and from Vice President/General Manager

Transmission/TNB Transmission OSH Unit should be filed and kept available for
SEMS Audit.

• Correspondence from Vice President/General Manager Transmission/TNB

Transmission OSH Unit should be communicated to all employees.

• TNB Transmission Loss Prevention Achievement annual reports will be sent to

the TNB OSH HR (Group).

ACTION All stations/regions are also to report all achievement, problems and opportunities to
the TNB OSH HR (Group) annually.

Continued on next page

ELEMENT 5.25
ANNUAL REPORT: LOSS CONTROL ACHIEVEMENTS, Continued

CHECKLIST Proposed checklist for evaluation

NO CHECKLIST P.I ACTION

1 Monthly reporting for TNB Transmission
OSH Unit
2 Communication to all employees
3 Annual report for TNB Transmission OSH
Unit and TNB OSH HR(Group)

P. I - Performance Indicator

0. Unsatisfactory
1. Acceptable
2. Commendable
3. Excellence

NOTE/REMARK
ELEMENT 5.30
INDUCTION AND JOB SAFETY TRAINING

INTRODUCTION It is essential that all employees receive occupational safety and health training in
addition to specific job training. Legislation in particular the Occupational Safety and
Health Acts, 1994 places major obligations on the employer (TNB Transmission) to
meet this requirement.

OBJECTIVE To ensure that all employees receive occupational safety and health induction and
on-job training.

MINIMUM • Personal copies of TNB Transmission safety rules are to be provided to all
STANDARDS
employees.
• Induction includes occupational safety and health instruction.
• Job/Task training includes the occupational safety and health aspects of the job.

RELEVANT • Occupational Safety and Health Acts (OSHA), 1994

LEGISLATION
(WHERE
• Factories & Machinery Act (Noise Exposure) Regulation 1989 (Part 1 & VII)
APPLICABLE) • Factories & Machinery Act (Mineral Dust) Regulation 1989 (Part V & IX)
• Factories & Machinery Act 1967 (Part III) Section 26

PHILOSOPHY Every employee must receive formal safety induction and on-job training to ensure
safe work practices and a correct attitude at all times. Employees must also be
familiar with safety strategy including TNB Transmission safety requirements. The
overall responsibility and accountability for compliance with on-job safety training
requirements rests with regional/ branch managers who could be assisted by
specialists.

REQUIREMENTS SAFETY INDUCTION:

• Each workplace must have a formal safety induction-training program in

operation.

• All new employees shall receive formal safety induction training within one week
of joining and be issued with a book containing general TNB Transmission safety
rules.

• All contractors working in TNB Transmission premises are required to undergo

safety briefing by the safety coordinator/ safety Rep. Before commencing the
project. Briefing shall be recorded and documented.

• It is recommended that follow-up training to be provided annually.

• An employee shall receive safety induction retraining when he/ she transfers to
another workplace/ given new task.

• An employee shall receive safety induction retraining after long absence (more
than 3 months) from work, e.g. apprentices/ technician trainees.

• Records must be kept.

Continued on next page

ELEMENT 5.30
INDUCTION AND JOB SAFETY TRAINING, Continued

REQUIREMENTS ON-JOB SAFETY TRAINING:

(Continued)

• To comply with the Factories and Industrial Undertaking Ordinance: General

Duties of Proprietors all employees are to be trained and fully conversant with the
dangers related to their work. This training must be scheduled and regional/
branch managers must keep a record of training.

• Where significant occupational change has taken place, on-job retraining for that
particular occupation or job has to take place.

• Where working environment changes due to new machinery and equipment

installed and/ or revised processes, retraining is a requirement.

ACTION 1. All new employees shall receive formal safety induction training and be issued
with TNB Transmission safety rules.

2. An employee shall receive safety induction retraining when transfers to another

workplace.

3. Record of training must be kept.

4. All employees are to be trained and fully conversant with the danger related to
their work. Regional/ branch managers must keep record of training.

5. Retraining is a requirement when significant of environment and process change

has taken place.

Continued on next page

ELEMENT 5.30
INDUCTION AND JOB SAFETY TRAINING, Continued

CHECKLIST Proposed checklist for evaluation

NO CHECKLIST P.I ACTION

1 Conformance to requirements:

- Does your workplace have a formal

induction program, including safety rules?

- Are records kept?

- Do new employees receive safety

induction training?
- Contractor briefed on safety

- Is retraining provided?

P. I - Performance Indicator

0. Unsatisfactory
1. Acceptable
2. Commendable
3. Excellence

NOTE/REMARK