CASE STUDY

– ACCOUNTS
RECEIVABLE
(FI -AR)
(Financial Accounting Case Study 2)
GROUP:
LEADER: Briones, Lian M.
MEMBER:
Ogatis, Chin-Chin May B.
Ponpon, Florenda P.
Quilla, Erika Royce
NOTE:
All steps are made by Florenda P. Ponpon (LEARN-118). As her grouping’s
contribution.

Step 1: Change terms of payment for Customer

Step 2: Create Customer Invoice
Please note down your receipt number:
CUSTOMER REFERENCE RECEIPT NUMBER
8999 100 MOTOWN 1 1800000460
3100 100 PHILLY 1 1800000461
2100 100 APPLE 1 1800000462
4100 100 PEACHTREE 1 1800000463
3100 100 PHILLY 2 1800000464
6100 100 WINDY 1 1800000465
8100 100 MOTOWN 2 1800000466
Step 3: Display Customer Balances
What does the red icon under Clearing status of items mean?
 The transaction is displaying the Open Items marked with red in the status column.
There is no clearing document for the moment, because this document will
be cleared as per the date from Net due date column when the invoice will be paid. 
Step 4: Post an Incoming Payment
INCOMING PAYMENT 100 MOTOWN 1
INCOMING PAYMENT 100 APPLE 1
INCOMING PAYMENT OF PHILLY 1
Note: If you haven’t written down the document number, you can later find the document
by using the Display Customer Balances app. Enter your customer, your company code
US00 and your current fiscal year. Confirm with Enter .
100 MOTOWN 1 ACCOUNT
INCOMING PAYMENT OF 100 PEACHTREE 1
INCOMING PAYMENT OF 100 WINDY 1
What do you notice about the document number when comparing to the Accounts
Receivable invoice entry document number?
 Based on our works when comparing to our Accounts Receivable invoice entry, it is
all sequential based on the last three digits of our number. But, in the document
numbers in posting payments are not sequential.

CUSTOMER’S NAME JOURNAL ENTRY POSTING DATE

(8999) 100 MOTOWN 1 1400000182 12/01/20
(3100) 100 PHILLY 1 1400000195 12/01/20
(2100) 100 APPLE 1 1400000183 12/01/20
(4100) 100 PEACHTREE 1 1400000185 12/01/20
(6100) 100 WINDY 1 1400000186 12/01/20
Step 5: Display the Customer Balances
What does the green icon under Clearing status of items mean?
 The green represents the status of the customer’s balances. it is green,
the item shown as "closed" because the company already receive the
customer’s payment.
UNDER SALES
Step 6: Scenario 1 Cancel the Invoice

Look for the line Trade Accounts receivables. What amount is displayed
to you?
 1,333,016.00 USD – Period Balance
What amount is displayed to you?
 1,316,516.00 USD – Period Balance
Where does the difference to the previous step come from?
 The difference between the trade receivable from the previous step is, it
is much lower than the previous step. It is came from the cancelled
invoice document for the trade receivable account.
Step 7: Scenario 2 Change the Invoice Assignment
Explain the difference to step 7.1:
 It became all red considering that red means there is no clearing document for the
moment, because this document will be cleared as per the date from Net due date
column when the invoice will be paid. 
Describe what happened:
 Considering that there’s an error due to that I had mistakenly assigned the payment
received by my customer.
Step 8: Scenario 3: Resetting and Revers Incoming Payments