CO-OPERATIVE HOUSING SOCIETY MONTHLY MAINTENANCE CALCULATION

AS PER MCS ACT 1960

While calculating maintenance charge a set of rules need to apply as per Co-Op Hsg Society
MSC Act 1960.As per Bye Laws No 65 where mentioned details as following.

1. Area wise Contribution

a) Repair & Maintenance Charges Bye Law – 13 (a) & 67 (a) (3)
b) Sinking Fund Bye Law – 13 ( c ) & 67 (a) (5)
c) Property Tax Bye Law – 67 (a) (1)
d) Building Insurance Bye Law – 67 (a) (11)

2. Equal Contribution
Service Charges/Maintenance Charge Bye Law – 65 (g), 66 & 67

Service Charges : Watchman Salary, Sweeper Salary, Water Charges, Electricity Charges,
Maintenance, Audit Fess, Accounting Charges, Educational Fund, Meeting Charges etc…
3. Additional Charges
a) Non Occupancy Charges Bye Law – 67(a) (10) & 43 (b)
b) Parking Charges Bye Law – 67(a) (7)

4. Penalty Charges
Interest on dues Bye Law – 67(a) (8) & 71
Max 21% annually can charge.
Above four are the main components which need to understand before making Bill/Invoices
for flats.
Detail calculation of point no 1 (Area wise Contribution)
Repair & Maintenance Charges: First need to determine the construction cost of your
locality, let us assume @ 800/ - Sq Ft then formula would be:

Construction Cost x .75% x Flat Area / 12 = Member Monthly Repair Fund

Ex: 800 x .75% x 524

= 262
12
Sinking Fund: Let us take same scenario as above only % would be .25, then formula will be
for sinking fund as following

Construction Cost x .25% x Flat Area / 12 = Member Monthly Sinking Fund

Ex: 800 * .25% * 524

= 87
12
Detail calculation of point no 2 (Equal Contribution)
Equal contribution calculation is very easy you need to calculate all service charges as
mentioned above and divide to no. of members.
For Eg. No of Flat: 30

Sr No Service Charges Monthly Amount

1 Salary Watchman(Security) 10000
2 Housekeeping Staff 3000
3 Office Exp 600
4 Electricity Bill 14000
5 Water Bill 1800
6 Repair & Maintenance 2000
7 Audit Fees 500
8 Accounting Services 2000
9 Education Fund 400
10 Fire Fighting Services 200
11 Intercom Services 0
12 Garden Expenses 0
13 Pest Control 300
Total 34,800
Service Charges Per Flat Per Month 1160

Now your complete bill sample is here (sample)*

XYZ CO-OPERATIVE HOUSING SOCIETY LTD.
Plot No - 3,Sec - 5, Panvel, Navi Mumbai - 4102016
Invoice for Mar 2020

Flat No. : D-303 Name: Mr. Vikas S Patel

Bill Date: 01-03-2020 Bill No. : 102

Period: For Mar 2022 Due Date: 20-03-2020

Sr No Particular Amount

1 Service Charge 1160

2 Repair & Maintenance Fund 262

3 Sinking Fund 87

4 Non Occupancy Charges 116

Total: 1625
Water Charges Calculation Bye Laws – 67(a) (2)

It is very difficult to calculate where flats area different like 1 BHK, 2BHK & 3 BHK. If flats area are
equal so can charge equal on every flats but in case of different need to charge inlet basis. Here
example given below how to calculate water charges:

First of all need to identify monthly water charge & total no of inlets, then calculate as following

Monthly per Inlet Charge = monthly water charge/ no of inlets

Ex: Monthly Expenses on water is 10000 and total no of inlets (all flats) 88

Monthly per Inlet Charge = 10000/88

= 114

Let us assume 1 BHK has 3 inlets & 2 BHK has 4 inlets

So water charge on 1 BHK will be Rs 342 and 2 BHK will be Rs 456

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