AGENDA OF PRE-KICK OFF MEETING FOR SMP1 WORK

Project : LSP Complex Project - Package G (VLSU) Rev.0

Mandatory
No. Description Action by Due Date Document before Remarks HEC Comment
KOM
1 INTRODUCTION

HEC Welcome Address and formal introductions. HEC 1-Oct-19 O

SUBCONTRACTOR Welcome Address and formal introductions. LILAMA 1-Oct-19 O LILAMA brief introduce
2 PROJECT OVERVIEW SUBCONTRACTOR's Presentation for The Project Execution
Project Objectives and Commitments LILAMA 25-Sep-19 O
Project Scope of Work in brief LILAMA 25-Sep-19 O
Project Management & Execution Plan LILAMA 25-Sep-19 O
Project Organization LILAMA 25-Sep-19 O
3 PROJECT CONTROL
Project Master and Level 3 Schedule HEC done O
Meeting Schedules (Daily/Weekly/Monthly) LILAMA 25-Sep-19 O
Progress Measurement and Reporting HEC done O
Key personnel and Project Organization Chart /Document Control and Communication Method HEC/LILAMA 1-Oct-19 O
Interface Organization – Roles and Responsibility LILAMA 25-Sep-19 O
Local Authority Permit LILAMA 25-Sep-19 O
4 PROCUREMENT
Procurement Procedures LILAMA 25-Sep-19 O
Key Sub-sub Contractors and sub-Suppliers LILAMA 25-Sep-19 O
Storage Methods of Materials against climate LILAMA 25-Sep-19 O
Material Delivery Schedule & Submission of Material Certificate LILAMA
- Overall Material Delivery Schedule
- Material delivery plan for early works
1) Non-Shrink Grout
2) Paint
3) Scaffolding Material
4) Welding Filler Wire, Electrode, Argon Gas (99.99%), Oxygen, Acethylene Gas

5) Demiwater(Chlorides contents below 20 PPM) for Hydrotest of Autenitic stainless steel piping & Discharging water used on
hydrostatic test

5 CONSTRUCTION
6) Miscellaneous material
Project Execution Plan
Key Milestones (How to keep schedule) LILAMA 20-Sep-19 O
Commencement of Work at Site LILAMA 20-Sep-19 O
Temporary Facilities Plan LILAMA 20-Sep-19 O Please send the draft by 20th Sep. 2019 first even though
Commencement date for site work shall be
without exact information. HEC would like to check the
Mobilization for SMP1 works & Temporary Facilities (SUBCONTRACTOR's Camp, Office, Communication Sys etc) LILAMA 20-Sep-19 O from 13.05.2020 for Project Execution Plan
major concept of each plan prior to KOM.
Mobilization of Manpower and Equipment for Main works & Temporary Facility LILAMA 20-Sep-19 O
Ogarnization and Mobilization(with Curriculum Vitae) LILAMA 20-Sep-19 O
- Organization Chart (Steel Structure / Mechanical / Piping / Painting)
1) Name / Position
2) Contact Point (Phone / Email)
3) Actual Dispatch Date
- Mobilization Schedule for Manpower
1) 3months Look ahead Schedule
2) Overall Schedule with weekly basis
- Mobilization Schedule for Equipment
1) 3months Look ahead Schedule
2) Overall Schedule with weekly basis
Construction Plan for Rainy Season LILAMA 25-Sep-19 O
1) Construction method
2) Material & Equipment Plan for Rainy season
3) Storm Drainage Plan during works
Construction Schedule LILAMA 23-Sep-19 O Please send us before 23rd Sep. morning

1) Overall Construction Schedule(STL/STR, Mechanical, Piping)

2) Detailed Construction Schedule
Pipe Rack(STL/STR, Piping)
Shelter for Steel Structure Work
Consigned Material Control
Main Structural Material
Connection Bolt Inventory Control
Auxiliary Boiler
FGD & Fabric Filter Package (with Density Lining)
Ash Handling System
STG Package
Method Statement Submission Plan LILAMA 25-Sep-19 O
Interface with other discipline LILAMA 25-Sep-19 O
6 HSE
HSE Plan LILAMA 25-Sep-19 O
Environment protection Plan
Waste management Plan
Emergency Response Plan
Transportation management Plan

SUBCONTRACTOR shall first obtain PTW permission from

each authority in advance and be trained by each authority

SUBCONTRACTOR shall provide CV of HSE personnel.

SUBCONTRACTOR shall provide JHA, Method of Statement,

MSDS prior to relevant work.

SITE ACCESS & SECURITY PALN

Safety Watch Man Plan
Rain Control Plan : Storm water treatment and emergency repose plan
Safety Barricade Plan for filling, cutting area and needed
Lighting Plan for Night Work
Project Specifiction HEC done
7 QA/QC
QA/QC Management Plan LILAMA 25-Sep-19 O
Project Quality Assurance Manual
Project Quality Procedures
Inspection and Test Plans
Register of Project Deliverables (list & submittion plan)

Detail Quality Organization & Mobilization Schedule

(QA and QC personal) for Home office and Site activities

Quality Personnel's CV
Quaity Audit by Contractor /SUBCONTRACTOR
Test for Control of Filling Material and Borrow Soil Pit
Field Density Test
Test Report form Third Party
Project Specifiction HEC done