TRINITY INSTITUTE OF PROFESSIONAL

STUDIES
SEC-9 DWARKA, NEW DELHI- 110075

(AFFILIATED TO)
GURU GOBIND SINGH INDRAPRASTHA UNIVERSITY
SECTOR-16C, DWARKA, NEW DELHI

COMPUTER APPLICATIONS 
PRACTICAL FILE
2020-2023

SUBMITTED BY:                                          SUBMITTED TO:

                                                                                        Ms. Neha Aggarwal
 INDEX
Practical list Remarks
Q1 INTRODUCTION TO MSWORD:
● HISTORY OF MS WORD
● FEATURES OF MSWORD
● VERSIONS OF MS WORD
● HOW TO OPEN AND SAVE MS WORD DOCUMENT

Q2 CREATE A TIME TABLE IN MS WORD DESCRIBING THE SCHEDULE OF

LECTURES/CLASSES.

Q3 CREATE YOUR RESUME IN MS WORD.

Q4 DESIGN A POSTER IN MS WORD ON THE FOLLOWING TOPICS INCLUDING PAGE

BORDER, PAGE COLOUR, WATERMARK, IMAGES ETC:
a. CORONA VIRUS(SYMPTOMS AND PREVENTION) 
b. IMPORTANCE OF TIME
c. FIT INDIA
d. IMPACT OF SOCIAL MEDIA IN OUR LIFE
e. ORGANIC V/S INORGANIC EATABLES
f. CORONA WARRIORS

Q5. PREPARE A NOTICE IN MS WORD ON ANY OFFICIAL TOPIC OF YOUR CHOICE.

Q6.CREATE A MAIL MERGE APPLICATION WHICH PRODUCES MULTIPLE INVITATION

LETTERS ON ANY OCCASION/RECRUITMENT/JOB OFFER LETTER TO BE SENT TO
VARIOUS EMPLOYEES IN AN ORGANIZATION IN MS WORD. MENTION STEPS ALSO.

Q7.  INTRODUCTION TO MS POWERPOINT

A) HISTORY OF MS POWER POINT
B) FEATURES OF MS POWER POINT
C) VERSIONS OF MS POWER POINT
D) HOW TO OPEN AND SAVE MS POWER POINT
Q8.  PREPARE MINIMUM 5-10 SLIDES ON MS POWER POINT ON ANY TOPIC THAT YOU
HAVE STUDIES IN COMPUTER APPLICATION THEORY
Q9.  INTRODUCTION TO MS EXCEL
A) HISTORY OF MS EXCEL
B) FEATURES OF MS EXCEL
C) VERSIONS OF MS EXCEL
D) HOW TO OPEN AND SAVE MS EXCEL
Q10.  PERFORM THE FOLLOWING STATISTICAL FUNCTION IN MS EXCEL:(PERFORM MIN
5-5 FUNCTIONS FOR EACH FORMULAS)
A) AVERAGE
B) COUNT
C) COUNT
D) COUNT A
E) COUNT IF
F) COUNT BLANK
G) MAX
H) MIN
I) IF
Q11.  PERFORM THE FOLLOWING MATHS FUNCTION IN MS-EXCEL:(PERFORM MIN 5-5
FUNCTIONS FOR EACH FORMULAS)
A) ABS
B) EXP
C) RAND
D) RAND BETWEEN
E) SQRT
F) SUM
G) SUMSQ
H) TRUNC
Q12.  PERFORM THE FOLLOWING DATE AND TIME FUNCTION IN MS-EXCEL :(PERFORM
MIN 5-5 FUNCTIONS FOR EACH FORMULAS)
A) TODAY
B) DAY
C) DAYS
D) TIME
E) NOW
Q13.  PERFORM THE FOLLOWING TEXT FUNCTION IN MS-EXCEL :(PERFORM MIN 5-5
FUNCTIONS FOR EACH FORMULAS)
A) CONCATENATE
B) LENGTH
C) FIND
D) LEFT
E)RIGHT
F) MID
G) SUBSTITUTE
H)EXACT
I) PROPER
J) UPPER
K) TRIM
Q14.  USE THE TABLE CREATED IN QUESTION 10, PREPARE THE BAR/COLUMN CHART
TO COMPARE THE RESULT OF STUDENTS ON THE BASIS OF MARKS OBTAINED BY THE
STUDENTS.
Q15.  USE THE TABLE CREATED IN QUESTION 10, PREPARE THE PIE/DONUT CHART TO
COMPARE THE RESULT OF STUDENTS ON THE BASIS OF MARKS OBTAINED BY THE
STUDENTS.

PRACTICAL 1
 INTRODUCTION TO MS WORD
HISTORY OF MS WORD
The first version of Microsoft Word was developed by Charles Simonyi and Richard
Brodie, former Xerox programmers hired by Bill Gates and Paul Allen in 1981. Both
programmers worked on Xerox Bravo, the first WYSIWYG (What You See Is What You
Get) word processor. The first Word version, Word 1.0, was released in October 1983
for Xenix and MS-DOS; it was followed by four very similar versions that were not very
successful. The first Windows version was released in 1989, with a slightly improved
interface. When Windows 3.0 was released in 1990, Word became a huge commercial
success. Word for Windows 1.0 was followed by Word 2.0 in 1991 and Word 6.0 in 1993.
Then it was renamed to Word 95 and Word 97, Word 2000 and Word for Office XP (to
follow Windows commercial names). With the release of Word 2003, the numbering
was again year-based. Since then, Windows versions include Word 2007, Word 2010,
Word 2013, Word 2016, and most recently, Word for Office 365.
In 1986, an agreement between Atari and Microsoft brought Word to the Atari ST. The
Atari ST version was a translation of Word 1.05 for the Apple Macintosh; however, it
was released under the name Microsoft Write (the name of the word processor included
with Windows during the 80s and early 90s). Unlike other versions of Word, the Atari
version was a one-time release with no future updates or revisions. The release of
Microsoft Write was one of two major PC applications that were released for the Atari
ST (the other application being WordPerfect). Microsoft Write was released for the Atari
ST in 1988.
In 2014 the source code for Word for Windows in the version 1.1a was made available to
the Computer History Museum and the public for educational purposes. Like WordStar,
Word was WYSIWYG (what you see is what you get), meaning that formatting tags were
hidden and whatever a document looked like on a user’s computer screen was how it
would look when printed—or at least semi-WYSIWYG, as screen fonts were not of the
same quality as printer fonts. Microsoft’s program was the first to make extensive use of
the computer mouse, to display styles on-screen (italic, bold, and underlined text), and
to feature style sheets and multiple windows (i.e., separate work spaces for editing
multiple documents). Version 2.0, released in 1985, included spell-check and word-
count options; subsequent versions included significant upgrades and improvements. In
1989 Microsoft released the first version of Word for the Windows OS, two years ahead
of WordPerfect for Windows. To effectively compete with WordPerfect, Microsoft Word
needed a standard interface across multiple platforms. In 1985 Microsoft released
Macintosh Word 1.0, and its early Macintosh versions were adapted directly from
Microsoft Word for DOS. To combat the ensuing glitches and incompatibility concerns,
Microsoft began to develop original code for the Word for Macintosh software in the
1990s. In 2003 both the Windows and Macintosh versions were renamed Microsoft
Office Word to align with the Microsoft Office suite, which is built around Word, Excel
(a spreadsheet program), and PowerPoint (a visual presentation program).
Throughout the 1980s WordPerfect ranked as the most popular word-processing
software on PCs, but since the 1990s Microsoft Word has become the leading word
processor for both Windows and Macintosh users.

FEATURES OF MS WORD

 Home
This has options like font color, font size, font style, alignment, bullets, line spacing, etc.
All the basic elements which one may need to edit their document is available under the
home option.

 Insert
Tables, shapes, images, charts, graphs, header, footer, page number, etc. can all be
entered in the document. They are included in the “Insert” category .

 Design
The template or the design in which you want your document to be created can be
selected under the Design tab. Choosing an appropriate tab will enhance the appearance
of your document.

 Page Layout
Under the Page Layout tab comes options like margins, orientation, columns, lines,
indentation, spacing, etc. 

 References
This tab is the most useful for those who are creating a thesis or writing books or lengthy
documents. Options like citation, footnote, table of contents, caption, bibliography, etc.
can be found under this tab.

 Review
Spell check, grammar, Thesaurus, word count, language, translation, comments, etc. can
all be tracked under the review tab. This acts as an advantage for those who get their
documents reviewed on MS Word.
Versions of MS WORD

Microsoft Word for Windows release history

Year
Name Version Comments
released

Word for
1989 Windows 1.0 Code-named Opus
1.0

Word for
1990 Windows 1.1 For Windows 3.0. Code-named Bill the Cat
1.1

Word for On March 25, 2014 Microsoft made the source code to

1990 Windows 1.1a Word for Windows 1.1a available to the public via
1.1a the Computer History Museum.

Word for
1991 Windows 2.0 Included in Office 3.0.
2.0

Version numbers 3, 4 and 5 were skipped, to bring

Word for Windows version numbering in line with that of DOS, Mac
1993 Windows 6.0 OS, and WordPerfect (the main competing word
6.0 processor at the time). Also a 32-bit version for Windows
NT only. Included in Office 4.0, 4.2, and 4.3.

Word for
1995 Windows 7.0 Included in Office 95
95

1997 Word 97 8.0 Included in Office 97

1998 Word 98 8.5 Included in Office 97

1999 Word 2000 9.0 Included in Office 2000

 Microsoft Word for Windows release history

Year
Name Version Comments
released

2001 Word 2002 10.0 Included in Office XP

Microsoft
2003 11.0 Included in Office 2003
Word 2003

Included in Office 2007; released to businesses on

Microsoft November 30, 2006, released worldwide to consumers on
2006 12.0
Word 2007 January 30, 2007. Extended support until October 10,
2017.

Included in Office 2010; skipped 13.0 due

2010 Word 2010 14.0
to triskaidekaphobia.

2013 Word 2013 15.0 Included in Office 2013

2016 Word 2016 16.0 Included in Office 2016

2019 Word 2019 16.0 Included in Office 2019

2021 Word 2021 16.0 Included in Office 2021

How to open and save a document in MS word

HOW TO OPEN A FILE
1. Click the File tab.

2. Click Open.

3. Click Browse,
4. To see only the files saved in the OpenDocument format, click the list of file types
next to the File name box, and then click OpenDocument Text.
 5. Click the file you want to open, and then click Open.

HOW TO SAVE A FILE

1. Click the File tab.

2. Click Save As.
3. Click Browse, and then select the location where you want to save your file.
4. Give your file a name, and then save it.

PRACTICAL 2
 TIME TABLE
DAY/TIME 1 PERIOD 2 PERIOD 10:50am 3 PERIOD 4 PERIOD
9am-9:55am 9:55am- - 11:20am- 12:15pm-1:10pm
10:50am 11:20pm 12:15pm

MONDAY MANAGEMENT FINANCIAL COMPUTER BUSINESS

PROCESS &
ORGANIZATIO
N BHEVIOUR
ACCOUNTING
(MS. DIVYA) B APPLICATIO
NS
(MS. NEHA)
MATHEMATICS
(MS. KANIKA)

(MS. SHWETA)

TUESDAY ENTREPRENEUR BUSINESS COMPUTER COMPUTER

IAL MINDSET
(MS. TANYA)
MATHEMATI
CS
(MS. KANIKA)
R APPLICATIO
NS
(MS. NEHA)
APPLICATIONS
(MS. NEHA)

WEDNESDAY MANAGEMENT BUSINESS FINANCIAL BUSINESS

PROCESS &
ORGANIZATIO
N BHEVIOUR
MATHEMATI
CS
(MS. KANIKA)
E ACCOUNTIN
G
(MS. DIVYA)
ECONOMICS
(MS. DEEPALI)

(MS. SHWETA)
THURSDAY MANAGEMENT FINANCIAL COMPUTER COMPUTER
PROCESS &
ORGANIZATIO
N BHEVIOUR
ACCOUNTING
(MS.
DIVYA)
A APPLICATIO
NS
(MS. NEHA)
APPLICATIONS
(MS. NEHA)

(MS. SHWETA)

FRIDAY MANAGEMENT BUSINESS COMPUTER FINANCIAL

PROCESS &
ORGANIZATIO
N BHEVIOUR
ECONOMICS
(MS.
DEEPALI)
K APPLICATIO
NS
(MS. NEHA)
ACCOUNTING
(MS. DIVYA)

(MS. SHWETA)

SATURDAY ENTREPRENEUR BUSINESS COMPUTER BUSINESS

ST TH
(1 / 3 /5 )TH
IAL MINDSET ECONOMICS APPLICATIO MATHEMATICS
(MS. TANYA) (MS. NS (MS. KANIKA)
DEEPALI) (MS. NEHA)
PRACTICAL 3

RESUME

PRACTICAL 4
 POSTER

PRACTICAL 5
NOTICE
PRACTICAL 6

MAIL MERGE
 HOW TO USE MAIL-MERGE
1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail
Merge group, click Start Mail Merge.

2. Click Step-by-Step Mail Merge Wizard.

3. Select your document type. In this demo we will select Letters. Click Next: Starting
document.
4. Select the starting document. In this demo we will use the current (blank) document.
Select Use the current document and then click Next: Select recipients.
 Note that selecting Start from existing document (which we are not doing in this
demo) changes the view and gives you the option to choose your document. After
you choose it, the Mail Merge Wizard reverts to Use the current document.

5. Select recipients. In this demo we will create a new list, so select Type a new list and then
click Create.

Create a list by adding data in the New Address List dialog box and clicking OK.
Save the list.

Note that now that a list has been created, the Mail Merge Wizard reverts to Use an
existing list and you have the option to edit the recipient list.
Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you can
edit the list and select or unselect records. Click OK to accept the list as is.

Click Next: Write your letter.

2. Write the letter and add custom fields.

Click Address block to add the recipients’ addresses at the top of the document.

In the Insert Address Block dialog box, check or uncheck boxes and select options on the
left until the address appears the way you want it to.

Note that you can use Match Fields to correct any problems. Clicking Match Fields opens up
the Match Fields dialog box, in which you can associate the fields from your list with the
fields required by the wizard.
3. Press Enter on your keyboard and click Greeting line... to enter a greeting.

4. In the Insert Greeting Line dialog box, choose the greeting line format by clicking the drop-
down arrows and selecting the options of your choice, and then click OK.
5. Note that the address block and greeting line are surrounded by chevrons (« »). Write a short
letter and click Next: Preview your letters.

Preview your letter and click Next: Complete the merge.

Click Print to print your letters or edit individual letters to further personalize some or all of
the letters.
 PRACTICAL 7

INTRODUCTION TO MS POWERPOINT

HISTORY OF MS POWERPOINT

Microsoft PowerPoint is a presentation program, created by Robert Gaskins and Dennis

Austin at a software company named Forethought, Inc. It was released on April 20,
1987, initially for Macintosh computers only. Microsoft acquired PowerPoint for about
$14 million three months after it appeared. This was Microsoft’s first significant
acquisition, and Microsoft set up a new business unit for PowerPoint in Silicon
Valley where Forethought had been located.
PowerPoint became a component of the Microsoft Office suite, first offered in 1989 for
Macintosh and in 1990 for Windows, which bundled several Microsoft apps. Beginning
with PowerPoint 4.0 (1994), PowerPoint was integrated into Microsoft Office
development, and adopted shared common components and a converged user interface.
PowerPoint’s market share was very small at first, prior to introducing a version for
Microsoft Windows, but grew rapidly with the growth of Windows and of Office. Since
the late 1990s, PowerPoint’s worldwide market share of presentation software has been
estimated at 95 percent.
PowerPoint was originally designed to provide visuals for group presentations within
business organizations, but has come to be very widely used in many other
communication situations, both in business and beyond. The impact of this much wider
use of PowerPoint has been experienced as a powerful change throughout society, with
strong reactions including advice that it should be used less, should be used
differently, or should be used better.
The first PowerPoint version (Macintosh 1987) was used to produce overhead
transparencies, the second (Macintosh 1988, Windows 1990) could also produce color
35 mm slides. The third version (Windows and Macintosh 1992) introduced video
output of virtual slideshows to digital projectors, which would over time completely
replace physical transparencies and slides. A dozen major versions since then have
added many additional features and modes of operation and have made PowerPoint
available beyond Apple Macintosh and Microsoft Windows, adding versions
for Ios, Android, and web access.
Although PowerPoint by this point had become part of the integrated Microsoft Office
product, its development remained in Silicon Valley. Succeeding versions of PowerPoint
introduced important changes, particularly version 12.0 (2007) which had a very
different shared Office “ribbon” user interface, and a new shared Office XML-based file
format. This marked the 20th anniversary of PowerPoint, and Microsoft held an event to
commemorate that anniversary at its Silicon Valley Campus for the PowerPoint team
there. Special guests were Robert Gaskins, Dennis Austin, and Thomas Rudkin, and the
featured speaker was Jeff Raikes, all from PowerPoint 1.0 days, 20 years before.
Since then, major development of PowerPoint as part of Office has continued. New
development techniques (shared across Office) for PowerPoint 2016 have made it
possible to ship versions of PowerPoint 2016 for Windows, Mac, Ios, Android, and web
access nearly simultaneously, and to release new features on an almost monthly
schedule. PowerPoint development is still carried out in Silicon Valley as of 2017.
In 2010, Jeff Raikes, who had most recently been President of the Business Division of
Microsoft (including responsibility for Office), observed: “of course, today we know that
PowerPoint is often times the number two—or in some cases even the number one—
most-used tool” among the applications in Office.

FEATURES OF MS POWERPOINT
17. PowerPoint Design Ideas
First on this list and one of my favorite features of PowerPoint is Design ideas. It can be
found in the “Design” tab in PowerPoint. Once you are there you will see two separate
sections. One section will be a theme and the other will be a different variant of that
theme. These themes are for each slide. PowerPoint’s Design Ideas automatically and
instantly provides you will several design options for a particular slide based on the
content that is present on the slide.
Design Ideas can help you save a good amount of time and make your slides look good.
It is a great feature for those who perhaps want to improve the design of the slides but
are not really great at creating designs. It doesn’t always give the perfect design option,
and sometimes you do need to play around with it a little bit to get a good design. But,
most of the time, it doesn’t get the job done. Design Ideas is a great feature that is
unique to Microsoft PowerPoint and something that most other presentation programs
do not have.

2. Animations
Microsoft PowerPoint animations allow you to emphasize certain points of your current
slide. There are primarily 3 categories of animations in PowerPoint. You can select any
object in your slide an animate it with these animations:

 Entrance Animation
 Emphasis Animation
 Exit Animations
Each animation category provides you with a huge list of additional options to choose
from. As the name suggests, entrance animation is a type of animation that will
make a shape, text or any other element appear on a slide. Likewise, an exit
animation can be applied when you want a certain element to disappear from the
slide.

Emphasis animation can be used when you want to highlight or bring attention of the
audience members to a particular element on the slide. Once you choose and apply the
animations, you also get other options. You can select how long you want animations to
last, when you want them to start, and when you want them to end. Microsoft was not
shy when they gave us the number of features that they did regarding animations.

3. Slide Transitions
While animation gives you the ability to animate elements within your slide, transitions
give you the ability to change how slides change from one to another. This can have a
significant impact on a slide’s first impressions.

Some of the most notable transitions are:

 Cut
 Reveal
 Shapes
 Uncover
 Wipe
Other options include the ability to set the speed of your transition, change the dynamic
of the transition, and much more. Again, Microsoft has added a lot of customizability
over the last few years when it comes to transitions. When using transitions, you can
alter the entire feel of a presentation without changing its theme. I recommend taking
your time and making sure that each transition doesn’t feel forced but feels natural to
the presentation.

18. Images
Sometimes an image can say a thousand words. With that in mind, it is easy to
understand why adding images to your presentation can help you say more than you
could while using words. Well, at least this is true in some cases. If your presentation
feels slightly boring, don’t be afraid to throw in an image every now and then. To be
honest, most presentations require images anyway. Not only are they necessary, in some
cases, they can also spice up your presentation. When it comes to adding images, there
are two main ways of doing this. You could either add an image via your PC or you can
embed an image from somewhere else on the internet. Whatever best suits you,
PowerPoint has you covered.

19. Merge Shapes

Microsoft PowerPoint allows you to merge shapes. This is because they understand that
they might not always have the exact shape that you are looking for. So, hopefully,
merging shapes can help give you a uniform shape. I say “uniform” because if you
cannot find a shape that you want to use, you could draw one. The problem is, this might
not be the best option because freehand drawing can be difficult. If merging shapes is
still not giving you what you want, there is another option that you can use. These are
known as “smart-art”. It can help you transform your presentation into something
phenomenal.
 20. Videos
Another great way of spicing up a presentation is to add videos to certain slides. As we
discussed with images, a video can say a lot without having to use words. In fact, there
are so many applications for using videos in your presentation. I guess the only limit
would be your imagination. Videos can be easily added from the storage on your PC.
This might make the size of your presentation quite large. So, you might want to double-
check the size of the video before inserting it into your presentation.

Again, this is one of my favorite features of PowerPoint. You can easily add videos
to your presentation from YouTube. We are trying to keep each section brief so I
can’t go into too much detail about the importance of being able to add videos from
YouTube. However, there are a lot of reasons. So, if you don’t have the video on your PC
and you cannot find it on YouTube but you know where it is on another website, all you
need to do is get the embed code for that video. This can often be done just by right-
clicking on the video, copying the embed code, and then you can embed it into your
presentation.
21. Icons
With the ability to add icons into your presentations, it just gives you some freedom to
add a personal touch to the presentation. It is important to note that some versions do
not come with the icons feature. However, if you have Office 365 you should always have
the icons option. If you do not have the option to use icons, you could technically use
shapes and with some clever aligning skills, they could be turned into icons or at least
used as such. You could also use icons found on the web. They would need to be saved to
your PC as an image and then again, with some clever aligning skills, nobody would
know the difference.

8. PowerPoint Notes for Presentation

When you are giving a presentation, it is often difficult to constantly remember what
you have to say. This is true even though you have the slide right in front of you. That is
where the notes feature comes in. They can help you remember what to say for each
slide which is a great way to stay on topic. Your presentation can be set up in a way that
the notes do not appear on the presentation but they still appear on your PC or Mac.
Remember, most of the time the people who are viewing the presentation cannot see
this. Otherwise, you can also hide your notes. The notes feature is not just there for you
to remember what to say and a lot of people tend to overlook this. If you are working in
a team, then using notes can help other employees or other people who are working on
the presentation understand what’s happening on each slide.

22. Morph Transition

We have already talked about transitions earlier in the article. However, “Morph
Transition” is by far one of the best ways to you make your slides give a great first
impression. In fact, this creates a lasting impression as well! By using Morph Transition,
you can make actually make elements move between slides – a feature that gives a video
like feel to your PowerPoint slides! It is important to remember that the slides where
Morph Transition is used, need to have at least one element that has something in
common between both the slides. I shall soon be making a video to help you understand
how the Morph Transition works in PowerPoint and how you can leverage this feature to
take your PowerPoint presentations up a notch!

23. Charts
This is one of the most used features of PowerPoint. It is also one of the best features in
terms of what you can do with it. Using charts in your presentations can help you
illustrate data in an easy-to-understand way for your audience. You can also link charts
to external data sources. Most notably, you can link to excel sheets. The chart’s
functionality in PowerPoint is so versatile you can even get your chart to be updated
automatically in PowerPoint when the data gets edited in excel. It is actually a rather
simple process. All you have to do is link a chart to an external data set. This can be
done from within PowerPoint so it is pretty much hassle free.

24. Removing Background from Images

When you upload an image to your presentation, what if that image needs to be edited?
What is the first thing that you would normally think you would do? You would probably
go to an image editing program such as Photoshop, right? With Microsoft PowerPoint,
there is no need for that in most cases. Well, at least if you want to remove a background
from your image, you could just use PowerPoint. All you have to do is click on the
drawing format ribbon and select “remove background”. It then works almost the exact
same way as all other photo editing software. You will draw around the piece you want
to keep or the piece you want to get rid of.

12. Video Editing (Basic)

Again, what if you upload a video to your PowerPoint presentation but you don’t want to
show the whole video. Maybe you just want to show some parts or cut some pieces out.
What is the first thing you would do? Open up a video editing software right? Well, with
PowerPoint you might not have to. While PowerPoint is not the next Adobe premier, it
does allow you to trim the video, cut portions of a video out, and finally add sound. It is
a basic video editor. Being able to use PowerPoint as a quick video editor adds to the
convenience of PowerPoint. It also adds to your overall productivity because you don’t
have to open and close program after program to get everything done.

13. Export PowerPoint as Video

Microsoft PowerPoint allows you to export entire presentations as videos. I know that
you might be thinking why would this even be useful. Well, I alone can think of so many
reasons why you would want to use this feature. Not all presentations are designed to be
given by a speaker. Actually, the main reason for a PowerPoint presentation is to get a
point across to somebody. This could be your employer, colleague, client, or even the
classroom. If you don’t want to send somebody a presentation that they could edit or see
the notes for and you just want them to watch it, this feature is for you. Why not export
it as a video and give whoever you send the video to the ability to watch it at their own
time, pause it at their own time, and take notes.
14. Add Audio Narration to your PowerPoint Presentation
This feature kind of feeds off of the previous one. You are not always going to be there to
give a presentation as a speaker but you still want to iterate a lot of the points made in
your slides. So, why not add audio narration to your presentation? Doing this will allow
you to send the presentation as a video to somebody and have the narration over it. So,
technically, you would still be the speaker if it is you narrating the presentation. This
feature is Great for teachers who just want to give the classroom information in the most
efficient way possible. In fact, with online learning becoming more relevant than ever in
2020, this feature has picked up in popularity. This feature is also great for
presentations that are designed to be given as instructional videos.

15. Adding Comments to Slides

This feature is more about the person who reviews a presentation rather than the person
who creates it. Some people get comments mixed up with notes but they are two
different features that have two different applications. If you need to review somebody
else’s presentation, you can add comments to certain sections or slides of the
presentation. This is so that they can understand your criticisms. Also, if you are the
person creating it and you want to add a comment, this can help the person who is
reviewing the presentation to fully understand why you did what you did in certain
slides.

VERSIONS OF MS POWERPOINT

PowerPoint release history

Date Name Version System Comments

April 1987 PowerPoint 1.0 Macintosh Shipped by Forethought, Inc.

October
PowerPoint 1.01 Macintosh Relabeled and shipped by Microsoft
1987

May 1988 PowerPoint 2.0 Macintosh

December Added Genigraphics software and

PowerPoint 2.01 Macintosh
1988 services

May 1990 PowerPoint 2.0 Windows Announced with Windows 3.0,

 PowerPoint release history

Date Name Version System Comments

numbered to match contemporary

Macintosh version

May 1992 PowerPoint 3.0 Windows Announced with Windows 3.1

September
PowerPoint 3.0 Macintosh
1992

February
PowerPoint 4.0 Windows
1994

October
PowerPoint 4.0 Macintosh Native for Power Mac
1994

Versions 5.0 and 6.0 were skipped

PowerPoint
July 1995 7.0 Windows on Windows, so all apps in Office
95
95 were 7.0

January PowerPoint
8.0 Windows
1997 97

Versions 5.0, 6.0, and 7.0 were

PowerPoint
March 1998 8.0 Macintosh skipped on Macintosh, to match
98
Windows

PowerPoint
June 1999 9.0 Windows
2000
 PowerPoint release history

Date Name Version System Comments

August PowerPoint
9.0 Macintosh
2000 2001

PowerPoint
May 2001 10.0 Windows
XP

November PowerPoint v.
10.0 Macintosh
2001 X

October PowerPoint
11.0 Windows
2003 2003

PowerPoint
June 2004 11.0 Macintosh
2004

PowerPoint Windows
May 2005 11.0
Mobile Mobile 5

January PowerPoint
12.0 Windows End of support October 10, 2017
2007 2007

September PowerPoint Windows

12.0
2007 Mobile Mobile 6

January PowerPoint
12.0 Macintosh
2008 2008

PowerPoint Version 13.0 was skipped

June 2010 14.0 Windows
2010 for triskaidekaphobia concerns
 PowerPoint release history

Date Name Version System Comments

PowerPoint
June 2010 2010 Web 14.0 Web
App

PowerPoint Windows
June 2010 14.0
Mobile 2010 Phone 7

Version 13.0 was skipped

November PowerPoint
14.0 Macintosh for triskaidekaphobia concerns End
2010 2011
of support October 10, 2017

PowerPoint Nokia
April 2012 14.0
Mobile 2010 Symbian

PowerPoint
October
Web App 15.0 Web
2012
2013

November PowerPoint Windows

15.0
2012 Mobile 2013 Phone 8

November PowerPoint Windows

15.0
2012 RT 2013 RT

January PowerPoint
15.0 Windows
2013 2013

June 2013 PowerPoint 15.0 iPhone

Mobile 2013
 PowerPoint release history

Date Name Version System Comments

for iPhone

PowerPoint
July 2013 Mobile 2013 15.0 Android
for Android

February PowerPoint
15.0 Web
2014 2013 Online

PowerPoint
March
2013 for 15.0 iPad
2014
iPad

PowerPoint
November
Mobile 2013 15.0 Ios
2014
for Ios

PowerPoint
June 2015 Mobile 2016 16.0 Android
for Android

PowerPoint There had been no PowerPoint

July 2015 2016 for 16.0 Macintosh 2013 for Mac. Was version 15.0
Macintosh from July 2015 to January 2018.

PowerPoint Windows
July 2015 16.0
Mobile 2016 10 Mobile
 PowerPoint release history

Date Name Version System Comments

PowerPoint
July 2015 Mobile 2016 16.0 Ios
for Ios

PowerPoint
September
2016 for 16.0 Windows
2015
Windows

PowerPoint
January 2016 for
16.0 Windows
2018 Windows
Store

Windows
PowerPoint
2018 17.0 and other
2019
OS
 HOW TO OPEN AND SAVE A DOCUMENT IN MS POWERPOINT
HOW TO OPEN A DOCUMENT

1. Click the File tab.

2. Click Open.
3. To only see files saved in OpenDocument format, in the File of type list,
click OpenDocument Presentation. Click the file you want to open, and then
click Open.
 HOW TO SAVE A DOCUMENT

1. Click On the File tab.

2. Click on Save as
3. Under Save As > Recent Folders, select Browse, pick a path and file folder, and then
name the file.

4. Select Save.
PRACTICAL 8

PPT SLIDES
 PRACTICAL 9

INTRODUCTION OF MS EXCEL

HISTORY OF MS EXCEL

Microsoft Excel, spreadsheet application launched in 1985 by the Microsoft Corporation.

Excel is a popular spreadsheet system, which organizes data in columns and rows that can
be manipulated through formulas that allow the software to perform mathematical
functions on the data.

Lotus 1-2-3, first sold by the Lotus Development Corporation in 1982, dominated the mid-
1980s spreadsheet market for personal computers (PCs) that ran MS-DOS, an operating
system sold by Microsoft. Microsoft developed a competing spreadsheet, and the first
version of Excel was released in 1985 for Apple Inc.’s Macintosh computer. Featuring
strong graphics and fast processing, the new application quickly became popular. Lotus 1-
2-3 was not available for the Macintosh, which allowed Excel to gain a following among
Macintosh users. The next version of Excel, and the first version to run on Microsoft’s new
Windows operating system, followed in 1987. With a graphics-heavy interface designed to
run on the latest Windows computers, the powerful program became popular. Lotus was
slow to release a Windows version of its spreadsheet, allowing Excel to increase its market
share and eventually become the dominant spreadsheet application in the mid-1990s.

Later versions of Excel featured significant upgrades such as tool bars, outlining, drawing,
3-D charts, numerous shortcuts, and more automated features. In 1995 Microsoft
changed Excel’s naming system to emphasize the primary year of the product’s release.
Excel 95 was designed for the latest 32-bit computers that used the Intel Corporation’s
386 microprocessor. New editions appeared in 1997 (Excel 97) and 1999 (Excel 2000). In
2003, Excel 2002 was released as part of the Office XP suite and included a significant
new feature that allowed users to recover Excel data in the event of a computer crash .
Excel 2007 featured a redesigned user interface, sharing features with the Microsoft
products Word and PowerPoint and allowing users to move smoothly between these
applications. In addition, chart making, data sharing, security, formula writing, sorting,
and filtering were improved.

From its first version Excel supported end-user programming of macros (automation of
repetitive tasks) and user-defined functions (extension of Excel's built-in function
library). In early versions of Excel, these programs were written in a macro language
whose statements had formula syntax and resided in the cells of special-purpose macro
sheets (stored with file extension. XLM in Windows.) XLM was the default macro
language for Excel through Excel 4.0.[27] Beginning with version 5.0 Excel recorded
macros in VBA by default but with version 5.0 XLM recording was still allowed as an
option. After version 5.0 that option was discontinued. All versions of Excel, including
 Excel 2010 are capable of running an XLM macro, though Microsoft discourages their
use.

FEATURES OF MS EXCEL

 Home

Comprises options like font size, font styles, font color, background color, alignment,
formatting options and styles, insertion and deletion of cells and editing options

 Insert

Comprises options like table format and style, inserting images and figures, adding
graphs, charts and sparklines, header and footer option, equation and symbols

 Page Layout

Themes, orientation and page setup options are available under the page layout option

 Formulas

Since tables with a large amount of data can be created in MS excel, under this feature,
you can add formulas to your table and get quicker solutions 

 Data

Adding external data (from the web), filtering options and data tools are available under
this category

 Review

Proofreading can be done for an excel sheet (like spell check) in the review category and
a reader can add comments in this part 

 View

Different views in which we want the spreadsheet to be displayed can be edited here.
Options to zoom in and out and pane arrangement are available under this category.
VERSIONS OF MS EXCEL

Microsoft Excel for Windows release history

Year Name Version Comments

Renumbered to 2 to correspond with contemporary

1987 Excel 2 2.0 Macintosh version. Supported macros (later known
as Excel 4 macros).

1990 Excel 3 3.0 Added 3D graphing capabilities

1992 Excel 4 4.0 Introduced auto-fill feature

Included Visual Basic for Applications (VBA) and

1993 Excel 5 5.0
various object-oriented options

Renumbered for contemporary Word version. Both

1995 Excel 95 7.0 programs were packaged in Microsoft Office by this
time.

1997 Excel 97 8.0

Part of Microsoft Office 2000, which was itself part

Excel
2000 9.0 of Windows Millennium (also known as "Windows
2000
ME").

2002 Excel 10.0

 Microsoft Excel for Windows release history

Year Name Version Comments

2002

Released only 1 year later to correspond better with

Excel
2003 11.0 the rest of Microsoft Office (Word, PowerPoint,
2003
etc.).

Excel
2007 12.0
2007

Excel Due to superstitions surrounding the number 13,

2010 14.0
2010 Excel 13 was skipped in version counting.

Introduced 50 more mathematical
Excel
2013 15.0 functions (available as pre-packaged commands,
2013
rather than typing the formula manually).

Excel
2016 16.0 Part of Microsoft Office 2016
2016
 HOW TO OPEN AND SAVE A DOCUMENT IN MS EXCEL

HOW TO OPEN a DOCUMENT IN MS EXCEL

1. Click the FILE button and choose Open.

2. In the Open screen, if the file you wish to open is not listed, click “Browse” to select the
desired drive or directory.

3. In the file list box, select the desired file.

4. Choose Open.

Note: You can also double-click the file to select and open it.
HOW TO SAVE A DOCUMENT IN MS EXCEL

1. Click File > Save As.
2. Under Save As, pick the place where you want to save your workbook. For example, to
save to your desktop or in a folder on your computer, click Computer.

Tip:  To save to your OneDrive location, click OneDrive, and then sign up (or sign in). To
add your own places in the cloud, like an Microsoft 365SharePoint or a OneDrive location,
click Add a place.

3. Click Browse to find the location you want in your Documents folder.

To pick another location on your computer, click Desktop, and then pick the exact place
where you want to save your workbook.

4. In the File name box, enter a name for a new workbook. Enter a different name if
you’re creating a copy of an existing workbook.
5. To save your workbook in a different file format (like .xls or .txt), in the Save as
type list (under the File name box), pick the format you want.

6. Click Save.

PRACTICAL 10, 14, 15

 BAR DIAGRAM
Series1 Series2
100
90
80
70
60
Marks Obtained

50
40
30
20
10
0
Name Aaron Gagan Pratham Arnav Jaice Preciuos Praise
Job Goyal Sharma Pathania Jacob Prince Prince
S.No. 1 2 3 4 5 6 7

name of Students
 PIE CHART

Aaron Job
15% 13% Gagan Goyal
Pratham Sharma
Arnav Pathania
15%
16% Jaice Jacob
Preciuos Prince
Praise Prince
13%
14%
14%

PRACTICAL 11
PRACTICAL 12
PRACTICAL 13