INTERNAL MEMO

From: Stephen Lyimo (Budget Officer)

Cc: Ag. Chief Internal Auditor

To: Director Finance and Resources Mobilization

Date: 06 July 2022

ENTRANCE MEETING FACILITATION ALLOWANCE TZS 2,550,000

Please refer the heading above.

In fourth quarter, internal audit unit planned to audit activities

implemented by legal unit. Internal audit Unit will convene an entrance
meeting with legal Unit Management and the Agency management to
discuss audit of Legal Unit Action Plan, Implementation of the Legal Unit
budget, and to evaluate the status of the litigations against the agency.

I request your office to approve TZS 2,550,000 to facilitate this meeting for
the following officials.

Na. Name Designation Amount (TZS)

1 Advera Mwijage Ag.DG 150,000
2 Solanus Mhenga Ag.LAO 150,000
3 Swalehe Kibwana Ag. CIA 150,000
4 Seleman Byarugaba Ag.DFRM 150,000
5 Abel Maclaud ACO 150,000
6 Avelina Rwemigila ACO 150,000
7 Baraka Fussi ACO 150,000
8 Felista Mbonde ACO 150,000
9 Daniel Kisaka ACO 150,000
10 Tecla Magige HRO 150,000
11 Stephen Lyimo IAO 150,000
12 Happy Ndunguru OMS 150,000
13 Eshimun James RMO 150,000
14 Wilhelmina Cheyo IAO 150,000
15 Samson Mkami PO 150,000
16 Shukuru Malebeto ACO 150,000
17 Salome Lelly RMM 150,000
Total 2,550,000

I submit for your approval

..................................
CPA. Stephen Lyimo
Internal Auditor
 No. E2
Rural Energy Agency
Government of Tanzania

Client: Legal Unit Prepared by:W.C.

Title: Entrance Meeting Minutes Prepared on: 06/07/2022
Reviewed by: S.L

Period FY 2021/2022 (Apr 2022 – June 2022) Reviewed on: 06/07/2022

Date: 05/07/2022

Venue: LAM Office

I. Attendees:
Na. Name Designation
1 Advera Mwijage Ag.DG
2 Solanus Mhenga Ag.LAO
3 Swalehe Kibwana Ag. CIA
4 Seleman Byarugaba Ag.DFRM
5 Abel Maclaud ACO
6 Avelina Rwemigila ACO
7 Baraka Fussi ACO
8 Felista Mbonde ACO
9 Daniel Kisaka ACO
10 Tecla Magige HRO
11 Stephen Lyimo IAO
12 Happy Ndunguru OMS
13 Eshimun James RMO
14 Wilhelmina Cheyo IAO
15 Samson Mkami PO
16 Shukuru Malebeto ACO
17 Salome Lelly RMM

II. Opening Remarks/ Introduction:

There being a Quorum the Meeting was called to order at 10:10
hours.

III. Objectives and Plan of the Whole Audit:

Team leader from Internal Audit Unit introduced the objective of the
audit being Audit of Implementation of Legal Unit Annual Action
 Plan, Implementation of approved budget, and status of all litigations
in the court.

IV. Time of the assignment

Time taken to accomplish this assignment will be one week starting
Fridayy 08.07.2022

V. Deliverables
After the audit we will issue draft report, and management will be
given 3 days to respond of the draft report. Then final report will be
issued to Legal Affairs Manager and shared to Dg.

VI. Audit methodologies

The audit will be carried by (i) review of all annual action plan reports
(ii) List of cases and current status and (iii) review of implementation
of annual budget against actual amount spent to implement
approved activities

VII. Other Issues From the Client to be Considered:

None

VIII. Logistical Arrangement and Conclusion:

All communications will be handled by Wilhemilmina Cheyo from
Audit team and from Legal Unit, all matters will be communicated to
Salim Ally.
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