Purchase Info Record Printout

MARA Technologies Group

Jun 28, 2022

Project Management Office

Document Statistics:

Document Identification

CUSTOMER NAME MARA Group

PROJECT NAME Project AROMA

DOCUMENT ID MM_F1001

TITLE Purchase Info Record Printout

VERSION 0.00

CREATION DATE 26-06-2022

AUTHOR Project Management Office

OWNER MARA GLOBAL

STATUS initial

Revision History

REVISION # REVISION DATE SUMMARY OF CHANGES UPDATED BY

V0.0 28/06/2022 Creation of the document initial version Neel

V1

Review and Approval

NAME ROLE SIGNATURE DATE

Mr.Sharma SAP Project Manager - AROMA

Chivukula
Mr. Dhanush SAP Project Manager - MARA

Distribution
DISTRIBUTION
This document has been distributed to:
Name/ Title

Project Team - AROMA

Functional Specification Form Description 2

Table of Contents
1. General Requirements.................................................................................................................... 4

1. Object Specific Design................................................................................................................ 5

1.1. Forms and Outputs................................................................................................................5
1.2. Processing Logic.....................................................................................................................6
1.3. Selection Parameter..............................................................................................................6

2. Additional Information................................................................................................................. 8
2.1. Test Conditions......................................................................................................................8

Functional Specification Form Description 3

1. General Requirements
RICEF Number MM_F1001

Application Name* Purchase Info Record

Project Stream
Phase 1, Project AROMA
Form Preparation Date* 25-06-2022

Module Material Management

Prepared By (functional author) * Neel

Contact no. Functional +91

Technical Specialist (Reviewer)* Manjula

Contact no. (Technical reviewer) +91

Last Change Date 28-06-2022

Last Changed By

Description of Business Requirement*

Purchase Info Record Print

Attached Format
Purchase Info Record will be created manually by companies’ department as per their requirements.
After create the Purchase Info Record the print out pdf format send to purchase department to
acknowledge the purchase request and initiate the procurement process.

The Purchase Info Record layout been attached as per AROMA requirements, standard print out will
not have all the details hence we customized this form as per the requirements.

Reason why the Standard transactions and Tools not fulfil Data entry requirement*
Customized PR forms as per AROMA requirements

Functional Specification Form Description 4

 1. Object Specific Design
Complete this section for interface / conversion development. (Mandatory for Interfaces / Conversions).

1.1. Forms and Outputs

PURCHASE INFO RECORD FORM

Output
WRICEF-ID Description Data Output Type Frequency Volumes Owner
Object (Form, EDI,
etc.)
Purchase
Info Purchase Purchasing
MM_F1001 Record Info Form Daily 10
Manager
Document Record
Output

Process Flow Diagram

Purchase Info Record is a input using create Purchase Info Record apps; save the document and it
automatically generates Purchase Info Record document number which can printout with the
relevant details

In order to print out the Purchase document with the relevant details, it can be printed based on
the customer requirement using Purchase Info Record print apps.

Form Layout

 You can refer Info Record print layout using “Purchase Info
Record layout” attached sheet

Functional Specification Form Description 5

1.1. Processing Logic
Sr.No Description Details

1 Volume Estimate of Processing Base on the Rezayat business activities, per day
10-15 documents will printed at Purchasing
Department.

2 Run Frequency and Description of Using print Purchase Info Record apps, Purchase
Processing Info Record form can be printed

Purchaser or Manager can use this transaction

for printing the Purchase document slip

3 Dependencies: Purchase Info Record should be created

4 Error Handling Method Not Applicable

Functional Specification Form Description 6

1.2. Selection Parameter
Specify all selection screen criteria / selection parameters to the report.

Table Field /
Field Name Checkbox /
Radio Button
Division Address:

Name1, Street, Po Step:1 Get NAME1, STRAS, PFACH, ORT01, PSTLZ from T001W where
Box, City, Pin code ADRNR=ADRC-ADDRNUMBER

Tel: Telephone: T001W-ADRNR pass to ADRC and get TEL_NUMBER

Fax: Fax : T001W-ADRNR pass to ADR6-ADRN and ADRC-FAX_NUMBER

Email: Mail ID: T001W-ADRNR pass to ADR6-ADRN and get SMTP_ADDR mail id.

Website: Website: T001W-ADRNR pass to ADRC and get REMARK

PIR Number EINA - INFNR

PIR Date EINA - ERDAT

Vendor number, Step:1 Get Number (LIFNR), Name (NAME1), Name (NAME2), Street (STRAS),
Name1, Name2, City (ORT01), Postal Code(PSTLZ), Country(LAND1), Telephone(TELF1)
Street, City, Postal from LFA1 WHERE LIFNR = EINA – LIFNR
code, Country
Telephone
Phone Number,

Currency Step:2 Get WAERS from LFM1 WHERE LIFNR = EINA – LIFNR

Email Step:3 Get Supplier Email (SMTP_ADDR) from ADR6 WHERE ADDRNUMBER =
LFA1 – LIFNR

Sr.No, Material, Step:1 Serial number (EBELP), UOM(BPRME), Quantity (PEINH), Rate (NETPR),
Description, Unit, from EINE
Quantity, Rate,
Step:2 Material (MATNR) from EINA where EINA

Step:3 Material Description (MAKTX) from MAKT where EINA-MATNR = MAKT-

MATNR.

Delivery Text Text Name : 5300000282,

Language : EN, ID : AT, Text Object : EINA

Functional Specification Form Description 7

Plant address in AR language:

Get ADRNR from T001W and pass to ADRC Table and get the address details.

Description Table Name Field Name

Name 3 ADRC NAME3

Name 4 ADRC NAME4

Street 4 ADRC STR_SUPPL3

Street 5 ADRC LOCATION

Different City ADRC HOME_CITY

Postal Code ADRC POST_CODE

Key points:

 There is no any border in plant, vendor and PO details box in header level.

 All the static text should be printed Arabic language.

 Need to remove the designation of approved by, checked by and prepared by in footer page.

2. Additional Information

2.1. Test Conditions

Scenario # Input Selection Criteria Expected Result
1 Purchase Info Record for individual PR All the required details should print in Purchase
print Info Record.

2 Purchase Info Record for collective PR All the required details should print in Purchase
print Info Record.

Functional Specification Form Description 8