Management Review Agenda and Minutes

Quality Management Review meeting for the Project-EPC Works for PAC accommodation at Fahud and
Nimr.

Name Title Here Name Title Here

Mr.Waleed Makarem Contracts Manager  Mr.Kannan Site QC Manager 

Mr.Rajesh Menon QAQC Manager(HO)  Mr.Sankar QAQC ENGINEER 
Narayanan
Mr.Saleh Hamdan Project Manager 

DATE, TIME, PLACE: Date Time Place

V.C

ROLES: Chair Facilitator Minute Taker Documenter

Mr.Waleed Mr.Rajesh menon Mr.Kannan Mr.Kannan.
Makarem

PREPARATION: Documentation review, audit review and analysis, quality objective performance, analysis
and customer feedback review.

MATERIALS TO  Contract Quality Plan

BRING/REFER:  Quality system documentation (QM and procedures).
 All internal and external audit reports.
 Quality record file (inc. customer feedback, evaluation of
compliance, corrective action log, etc).

MEETING OBJECTIVE: Senior management review of the Quality management system to ensure suitability,
adequacy and effectiveness. The review is to include the assessment of opportunities for
improvement and any potential changes to the CQP including quality policy and objectives,
and their alignment with business objectives and strategy.

REVIEW AGENDA: 1. ISO 9001:2015 Certification Status

2. Contract Quality plan,QHSE Manual and policy status.
3. Results of Surveillance audits by third party –audit findings.
4
Customer complaints(NCR Status)

5. Results of OGC QMS audit status.

6. Preventive and corrective action status
7. Recommendations for improvement
8. Quality objectives
9. Next Quality Mnagement review meeting.

Next Meeting Decision

Date Time Place
TBA

Management Review Agenda and Minutes 1

 Management Review Agenda and Minutes
MINUTES:

ACTIONS TO BE TAKEN,
AGENDA OUTCOMES / DECISIONS COMMUNICATIONS REQUIRED
ITEM
1. ISO ISO 9001:2015 current certification given by Bureau Veritas have the validity
9001:201 upto 8th March-2022.
5
CERTIFICA The following actions were noted as requiring further progression:
TION 1. Updated Quality Policy to be displayed on all Project Notice boards and
STATUS other pertinent places at site. For Information
2. Third party QMS Surveillance audit conducted on July-2020 and the
audit reports circulated to all concerned.

2.CONTRA Contract Quality Plan for J-167 project approved as A-Code by OGC
CT vide document No:ACO-9-2001-002-T7-4-C.
QUALITY
PLAN,QHS TGT QHSE Manual via document reference:TQHSEM-01 Rev-05
E MANUAL effective dated:01/02/2017.
AND
POLICY TGT QHSE Policy dt:24/04/2018 document reference-TQHSEP-001 is
STATUS available and to be displayed at pertinent places in the project site.. For Information

3. Results
of ISO 9001:2015 Surveillance audit-02 conducted on 13th July 2020 one
Surveilla minor Non-conformity was reported during this Audit.
nce For Information
audits by The audit findings including strength and areas for improvement
third pertaining to each process were discussed. The response of the
party – Top management and the auditee were positive and
audit commitment for improvements by the management and the
findings. auditee was assured. The Organization is recommended for
continuation of the Certificate for ISO 9001:2015 standard.

4.
CUSTOMER 1.Customer Complaints …
COMPLAIN
TS Non-Conformance report raised in the respective project sites of J-167 are Log to be updated and action to be
considered as Customer Compliants and their open status are as follows. taken respective site team to close
the Open NCR at the earliest.
Sl. Location No Of Closed Open Remarks
N NCR’s MEP NCR’s are delayed
o
1 Nimr 09 05 04 2 are submitted
for closure and 2
MEP NCR action
pending
2 Fahud 21 14 07 1 submitted for
closure.

Management Review Agenda and Minutes 2

 Management Review Agenda and Minutes
ACTIONS TO BE TAKEN,
AGENDA OUTCOMES / DECISIONS COMMUNICATIONS REQUIRED
ITEM
5.RESULTS
OF OGC i.OGC QMS Audit Conducted on Dec-2019 and the audit findings are as follows.
QMS
AUDIT 1.Total number of Observations - 56 Nos. For Information.
STATUS.
2.Total Number of NCR’s - 20 Nos.
Action to be taken to close the NCR
ii.Detailed NCR are listed below with their status . by respective departments.

Sl. Scope No Of Status Remarks

N NCR’s submitted
o for Closure
1 NEO 09 02
2 Nimr 03 02
3 TGT HO 03 00
4 MEP 04 00
5 Planning 01 00

Actions to be taken for the pending NCR’S by respective departments at the

earliest.

6.PREVENT
IVE AND All preventive/corrective actions are listed in the NCR log,the same to be
CORRECTIV followed for the balance works and in othe projects.
E ACTION
STATUS All Non-conformaties,Quality alerts issued internally by TGT QC has been closed
in both the projects.

7.RECOMM
ENDATIONS
FOR
IMPROVEM
ENT Recommendations for improvement are generally those identified in the QMS
audit report as listed below.

1.Lessons learnt register maintain/updates in the project sites and in H.O .

2.Proper Workshops to be conducted for Lessons Learnt.

3.Internal Calibration system to be established for the site Cube moulds

dimensions.

4.Review of KPI in the contract management review meeting.

5.AVME list refernce to be included in the MAS sheet.

6.Internal TGT NCR format to be revised with root cause analysis,severity of

deteted NCR and target date for closing the NCR.

7.Hard Copies of original drawing management at site.

Management Review Agenda and Minutes 3

 Management Review Agenda and Minutes
ACTIONS TO BE TAKEN,
AGENDA OUTCOMES / DECISIONS COMMUNICATIONS REQUIRED
ITEM

8.QUALITY The following Quality objectives are identified in the approved Contract Quality
OBJECTIVE Plan .
S
Sl.N Description of Objective Target
o
100
1 Number of Person's to be trained persons/ Site QC team to update.
Year
2 Number of RFI'S approval ≥90%
3 Number of MIR’S approval ≥90%
Close out of Non- conformities within agreed target
4 100%
date
Control of monitoring & Measuring Equipment-
5 100%
Calibrations as per schedule

Respective Site QC team to update the achieved in the above targets in the
next review meeting.

Next Quality Management Reivew meeting shall be conducted after Handover of

9.NEXT the J-167 project.
QUALITY
MANAGEME
NT
REVIEW.

Signed: ………………………………………. Signed: ……………………………………………

QAQC Manager Contracts Manager

Date: ……………………….. Date: ………………………….

Management Review Agenda and Minutes 4