University Institute of Information Technology

PMAS-Arid Agriculture University Rawalpindi

Submission Procedure of Hard Binding

of
Final FYP Report and CD
Before clearance, the last step is to submit the documentation and CD of your FYP to clearance
coordinator and here is the procedure for that

Procedure

All FYP Groups will complete the documentation according to the required format shared with
them already and before hard binding:

1. Will get signatures by supervisor on the documentation's signature page (Page No. III)

2. Will Get blank "document certificate" from the photo copier (also attached with this e-mail
for print), fill the student part and will get signatures by one of the designated faculty member
(List attached) for document formatting checking.

3. Will write name of the External Evaluator on Page No. III . No need to get signatures, we will
do it ourselves.

4. Then student will contact with Mr. Shahzad (UIIT photo copier) for printing and
preparing hard binding (1 copy is compulsory, 2nd copy if supervisor required and 3 rd copy if
student required)[student can print and bind at their own but the binding color and formatting
will be the responsibility of the student].

5. Then the student will prepare a CD having Final PPT, Final Documentation, Readme/User

Manual, Final Code and executables. Before submission make sure all data have been written on
CD and it is not blank.

6. Before submission, all group members have to sign Page No. II and V.
 
 Exact Degree Titles

Please make sure that you have written the correct degree title at both places in
your documentation and no compromise on that:
Bachelor of Science in Computer Science (BSCS)

Bachelor of Science in Information Technology (BSIT)

Bachelor of Science in Software Engineering (BSSE)

 
 Faculty Members Responsible for checking FYP Final Report

You can check and get signature by any one of two faculty members written in front of your supervisor
name (Clearance Certificate is attached on Page No. 8, in this document)
 
S# Supervisor Name Documentation Verified By
1 Prof. Dr. Yaser Hafeez Ms Sarfraz Bibi
2 Dr. Saud Altaf Mr. Ahsan Arshad Khan
3 Dr. Tariq Ali Ms Aiman Khan Nazir
4 Dr. Asif Nawaz Dr Saud Altaf
5 Mr. Ibraheem Khalil Dr Rubina Ghazal
6 Mr. Suleman Khuram Mr Muhammad Azhar
7 Mr. Babar Jehnagir Dr. Asif Nawaz
8 Ms Sadia Zar Ms Sidra Tahir
9 Ms Farkhanda Qamar Dr. Muhammad Aqib
10 Mr Zeshan Javed Ms. Saba Un Nisa
11 Mr. Imran Khuram
12 Ms Saba Un Nissa
Dr. Muhammad Aqib Dr. Kashif Sattar

Mr. Ahsan Arshad Ms. Marya Iqbal

Mr Saqib Majeed Ms. Nergis Gulzar Abbasi (

Ms Sidra Tahir
13 Ms Noureen Zafar Dr. Tariq Ali
Ms. Farkhanda Qamar
14 Ms Irum Rubab Dr. Saud Altaf
Ms Noureen Zafar

 
 
 Submission to Clearance Coordinator
 
After completing all the above procedure the student will get a print of clearance form from UIIT
photo copier (same is attached at the end of this file) and visit office of clearance coordinator
(Mr. Abdul Rehman (Lab-2) and Mr. Fahad Burhan (Lab-1)) and will submit the following
three things:

1. Signed Document certificate. 

2. Hard binding according to the template of each degree program  (Hard binding is not
acceptable if not signed by supervisor or not according to the template)

3. CD (Final PPT, Final Documentation, Readme/User Manual, Final Code and executables).

Please make sure that data has been written on CD and write your Project ID and title with
permanent marker on the CD.
 
 Deadline for Signatures:

Deadline for getting signatures on the document certificate and documentation is 20th   July

2022. However hard binding and CD can be submitted later till 30th July 2022.
 
 Instructions for students having incomplete degree:

Those students whose degree is not completed due to any failed/unenrolled course but they have
completed their FYP, are instructed to go through all the above mentioned procedure and
complete all things for later use during their final clearance. 
 University Institute of Information Technology
PMAS-Arid Agriculture University Rawalpindi

DOCUMENT CERTIFICATE
[To be filled by Student]

Certified that the documentation Committee has reviewed the final documentation of Mr./Mrs./Miss.
________________________________________ Reg. No. _____________________________
Student of _______________ project title
_______________________________________________________ Project ID: _CS/IT/SE-__________
and found satisfactory as per University’s standard format for FYP report.
Student Signature with Date: _____________________
Student Name: _____________________________________
[Note: Student can be any one member of the group and this form must be signed by teacher before hard
binding of documentation]
------------------------------------------------------------------------------------------------------------
[To be filled by Teacher]

Teacher Signature with Date: _____________________

Teacher’s Name: ___________________________________
[Note: Teacher must be one of your notified faculty member]
------------------------------------------------------------------------------------------------------------
[To be filled by Clearance Coordinator]

Comments if Required:
______________________________________________________________________
_____________________________________________________________________________________
____________
_____________________________________________________________________________________
____________
Signature with Date: _____________________