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TCO Strategic Planning Survey Results
TCO Strategic Planning Survey Results
Strategic Planning is a critical discipline in the Public Sector and one that has been established in
Dubai for a long time. TCO set out to measure the maturity of this discipline across organizations
and to gauge the level of satisfaction with the process and its outcome. As a basis for our study we
asked senior leaders and other strategy practitioners in Dubai a series of questions drawn from the
TCO Strategic Planning Maturity Model.
The model is made up of seven key factors which together contribute to a mature process and result
in an effective strategic plan. These seven factors measure the relevance, inclusiveness, dynamism,
understanding, measurability, assignment and inter-connectivity of the process.
In our survey, we found that most respondents (nearly 80%) expressed satisfaction with the strategic
planning process in their organizations. The responses overall illustrate that the process is very
mature and that it typically results in a strategic plan that: is used as the basis for decision-making
and is supported by all levels of the organization; represents all stakeholders; is updated periodically;
is supported by research; and contains measurable performance indicators. However, survey
responses also showed that there is still room for improvement in some areas. For example, when
asked whether implementation of the strategic plan is cascaded to all levels of the organization,
agreement was only 72%, and when asked whether employees understand how their work
contributes to achieving organizational goals, the level of agreement reached only 65%.
While attitudes were generally positive across the board, there were interesting and significant
nuances of opinion between management levels on the strategic planning process. C-level
Executives (Tier 1) and Mid-level Managers (Tier 3) had the highest opinion of the process (89%
satisfaction on average, compared to 69% for non C-level Executives (Tier 2) such as Directors and
Heads of Department). And when asked about the stakeholders involved in the strategic planning
process, C-level Executives were far more likely to include outside organizations, citizens and other
private actors as key stakeholders. This may indicate that interaction with these outside actors does
not occur at all levels of the organization.
Differences in responses were also noted between those working in the Strategy Department and
those outside of it. Respondents outside of the Strategy Department had a slightly more favorable
view of the maturity of the strategic planning process at almost every major point, perhaps owing to
their relative distance from the process.
To summarize then, we can say that strategic planning in the public sector in Dubai is a highly
developed and robust process. It exhibits all the characteristics associated with a mature process,
even if some of its characteristics can still be improved. In our conclusion, we have highlighted four
areas for senior public sector managers and their strategic planning departments to consider
improving going forward, namely: linking with critical internal departments, the collection and
analysis of data, strategic alignment of the organization and individual performance management.
Measurable Fact-Based
Which of the following stakeholders are involved in the strategic planning process
(Responses by Management Tier)
50%
Residents 35%
11%
88%
Citizens 35%
6% Tier 1
42% 75%
The Private Sector Tier 2
44%
75% Tier 3
NGOs 50%
28%
Other Government 75%
46%
Departments 44%
88%
Central Government 58%
44%
100%
Employees 73%
72%
88%
The Strategy Department 92%
100%
88%
Senior Leadership 96%
94%
The net result was that 78% of respondents Personal interests of 28%
believed that their organizations were able to individuals 27%
Strategy
understand their customers and their needs Non-Strategy
Political bargaining between
well, despite the well- known absence of powerful stakeholder groups
28%
27%
precise data.
External pressure from 36%
Respondents were also asked to identify government decision makers 67%
which items had the most influence on
strategic decision-making in their Forecasts about the future 48%
67%
organizations. Overall, the most relevant
items were seen to be “facts and data,” 64%
Reactions to crises
“reactions to crises,” and “forecasts about the 63%
2%
8%
13% 11%
26%
38% 43%
58%
Strongly Agree Agree Disagree Strongly Disagree Strongly Agree Agree Disagree Strongly Disagree
Agree
One of the most interesting findings of our survey was the difference in perception that was found
between the Strategy Department and the rest of the organization on the subject of strategic
planning. In addition to the areas we have already discussed, the Strategy Department overall had a
measurably less positive outlook for the overall process (Figure 17).
Figure 17: Percent of respondents agreeing with the question (based on Role in the organization)
This finding begs the question of whose perception is the correct one. However, perhaps the
opinions are nothing more than a reflection of the expectations of the groups, rather than an exact
measure of fact. Taking this approach, opinion in the Strategy Department may be lower since
employees here begin with higher expectations. For the non-strategy practitioners, the opposite
may be true. Whatever the cause, it is likely that the real answer lies somewhere between the two
positions.
To summarize then, we can say that strategic planning in the public sector is a highly developed and
robust process. It exhibits all the characteristics associated with a mature process, even if some of
its characteristics can still be improved.
Based on the results of our survey, we propose four recommendations for consideration to assist
senior public sector managers and their strategic planning departments to enhance performance:
The strategy department is not the only department responsible for developing a strategic plan;
there is an entire planning value chain that includes Budgeting, Human Resources, Performance
Management, and many other units.
A collaborative mindset must be fostered where all concerned departments work together to
align with a common strategy to achieve the organizational objectives. Achieving this goal
means that barriers must be broken down between departments and business units that have
historically performed their work in isolated silos. Senior management especially has a critical
role to play in creating this culture of collaboration.
Accurate information is critical to defining a successful strategy. Better data can reveal
more information about the risks your organization faces and improve forecasting about
the future. Trying to build a strategy in the absence of precise data carries the risk that
your initiatives will not be the right ones.
One immediate way to improve the collection of useful data is to bring more
stakeholders into the planning process and enhance the interactions with them – for
example, through periodic reviews of the strategy and dialogue with outside entities.
Household surveys are another excellent way to collect data and also include residents
in the process at the same time. Making use of central statistical departments can
greatly facilitate these studies. Scenario planning is another successful tool for
forecasting and preparing for various alternatives. The data generated will ultimately
reduce the reactive nature of strategy and allow strategic planners to place more of
their emphasis where it belongs – on planning.
Your strategic plan should be the engine that drives the activities of your organization. The work
of each department must be linked directly to achieving the mission of the organization. To do
Make sure that each strategic initiative has a clear owner, especially if the initiative spans
departments. One effective tool for managing cross-cutting initiatives is to formalize the
responsibilities of each department in a Memorandum of Understanding or “Performance
Agreement,” and then assign one owner who is responsible for managing tasks.
Assigning ownership of initiatives and cascading responsibility to all levels will give your
organization better clarity of purpose that can invigorate even the oldest and most conservative
of public sector entities.
Organizations are ultimately made up of individuals, not departments and business units; so in
the end, the achievement of any strategic objectives will depend on the performance of
individuals. If employees understand the role their work plays in the larger structure and believe
that good performance will be recognized, the outcomes for the entire organization are likely to
improve.
Employees can be shown how their work contributes to achieving the organizational objectives
through the application of a structured performance management system that explicitly links
individual performance goals to specific initiatives and activities that then become a part of the
full organizational strategy.
The survey took place between the 6th and 17th of June, 2010, and included more than 200
individuals working in 31 public sector entities in Dubai, both large and small. The anonymous
survey was conducted online in both Arabic and English, and the responses received were
divided roughly 50/50 between the two languages.
Most of the questions were presented in multiple-choice format, allowing respondents to either
strongly agree, agree, disagree, or strongly disagree. There was no option for neutral or “Don’t
Know” responses.
The response rate for our survey was excellent: 60 individuals took the time to answer the
questionnaire, and we received at least one response from more than 70% of the entities
surveyed.
TCO Management Consulting is an initiative born out of the need for first-class consulting support in
the delivery and implementation of strategic initiatives across all forms of government. We provide
advisory services to public sector organizations in Dubai, other Emirates, and the MENA region.
Through our precise focus on the quality of service delivery, capability development, and knowledge
management, TCO aspires to be a Strategic Partner in Public Sector Innovation.
This survey and White Paper were prepared by Daniel Whitehead, a Management Consultant with TCO
based in Dubai. Daniel leads TCO’s Public Sector Strategy & Policy Practice and has managed numerous
strategic planning engagements across the Middle East, Europe, and North America.
Support for this White Paper was provided by Turan Malik, a Principal Consultant with TCO.
daniel.whitehead@tco.gov.ae