Republic af the Philippines 3 Bepartment of Education fmanenr for morc SCHOOLS DIVISION OF ORIENTAL MINDORO Sta. Isabel, Calapan City DIVISION MEMORANDUM To : OIC Asst. Schools Division Superintendent ChiefCID and SGOD Education Program Supervisors Public Schools District Supervisor Public & Private Elementary & Secondary School Heads All others concerned eal -fentttiio Pasheh, ces0v From Schools Division Superintendent ga, Subject : CREATION OF DIVISION CHECKING COMMITTEE Date : February 13, 2019 Pursuant to DepEd Order No, 11, s. 2018, Guidelines on the Preparation and Checking of School Forms, the Division Checking Committee (DCC) is created to facilitate the timely, consistent and quality checking of forms. The composition is as follows: Chairman Chief, Curriculum Implementation Division (CID) Vice Chairman: Chief, School Governance and Operations (SGOD) Public Schools District Supervisors (PSDS) Members + Education Program Supervisors (CID) to be identified by the Chair Senior Program Specialist for planning and Research (SGOD) Division Planning Officer Other Division or Schoo! Personnel to be identified by the Chair and vice-Chair 1. The roles and functions of the CID shall focus on the areas of enrolment eligibility and assessment which includes promotion/retention or acceleration to ensure that the most recent policies are strictly observed while the SGO shall validate the enrolment count, number of school leavers (dropped out), number of learners who transferred in/out, were promoted/retained and enrolment-related indicators. The SGOD shall also conduct spot checks or hhead counts of learners vis-a-vis the SF1 and SF5 as necessary. The division System Administrator who is the Planning Officer and the Senior Education Program Specialist for Planning and Research shall validate the presented SF and SF5 with the actual online record of school in the US. 2. The division checking committee is expected to lead as well as coordinate with the School Checking committee in the preparation and filling up of templates to ensure timely submission. 3. In the school level, the School Checking Committee must refer to Table 2 (Summary of Tasks and Reference documents at the schoo! level) Table 2 Summary of Tasks and Reference Documents at the School Level Responsible | Reference 7 Output Persons | __(docurents to be checked) | (Report forms to be Validated) Class | Compile supporting documents particularly | Ensure that the following SFs generated from the Advisers | on the learners’ eligibility for admission, | LIS are correct: such as: * SF1School Register | * PSA (Birth certificate/other equivalent | * SF2 — Learner Daily Attendance Report (for the document) Months of February, March and April only) * SF 9 [formerly Form 138) and SF 10 | * Report on Promotion and Level of Proficiency | formerly form 137), or ECCD checklist, | (including SFSK, SFSA-SHS and SFSB-SHS. Kindergarten Progress Report, and certificate of Completion for Kinder * PEPT/PVT/A & E Certificate if applicableRepublic of the Philippines Department of Education ey NMIMAROPA Region ‘wemervext or rocexTiOs SCHOOLS DIVISION OF ORIENTAL MINDORO- Sta. label, Calapan Cty School__| Prepare Summary Report using the | Ensure that the following SFs generated from the | Heads following reference provided by the class | LIS are correct: | advisers * SF4 - monthly Learner movement and * SFL—School Register ‘Attendance Report (for the months of February, | + SF2 ~ Learner Daily Attendance Report | March and April only) (for the months of February, March & April) | * SF5 - Summarized Report on Promotion and * Report on Promotion and Level of | Levelof Proficiency Proficiency (including SFSK, SFSA-SHS and | SF58-SHS for Grade 12 as appropriate 4, The Division Checking Committee shall focus on the availability of supporting documents for entry grade levels (Kinder, Grade 1, Grade 7 and Grade 1). Refer to Table 4 and check the correctness of forms and certificates for Grade 1 and other existing grade levels Table 5 Table 4, SUPPORTING DOCUMENTS FOR ENTRY GRADE LEVELS Gradelevel Supporting Document (Kinder Birth Certificate (Syears old as of August 31) Gradei Kinder Completion Certificate and ECCD Checklist Grade 7 _ - Elementary Completion Certificate of SF 10-ES Gradeit - {JS Moving Up Certificate or SF 10-JHS Transferred In or Moved In to other Grade | SF 10 with attached Birth Certificate | Levels | For Accelerated/DepEd Assessment Passers | PEPT/PVT Rating or ALS A & E Equivalency Certificate ___TABLE 5. FOCUS AREA FOR CID Grade Credentials Consistency in SFs Level |The Omnibus Policy on Kindergarten (0047, 5 2016) or the most recent applicable policies should be strictly observed. Kinder | LRN printed in the Completion Certificate and ECCD Checklist should be consistent with the LRN in the SF. The existing applicable policies on promotion, retention, awarding of honors and acceleration should be strictly abserved. Grade 6 | LRN printed in the Completion Certificate, SF5 and SF 10 ES should be Information in the SF1 Is | consistent with LRN in the SF1__ consistent with what is | The existing applicable policies on promotion, retention, awarding of written in the Birth | honors and acceleration should be strictly observed. Grade | Certificate =| LRN printed in the Moving Up Certificate, SFS and SF 10 JHS should be | consistent with LRN in the SF1 The existing applicable policies on promotion, retention, awarding of honors and acceleration should be strictly observed. Grade 2 LRN printed in the Completion Certificate, SF5A and SFS5B and SF1O-SHS = should be consistent with LRN in the SF TABLE 6. FOCUS AREAS FOR SGOD il SF Focus of Validation Type For graduating (Grades 6 and 12) and moving up (Kinder and Grade 10) grade levels, the SF2 and SF4 for the Months of February hall be used during the checking. SF4_| Validate the cumulative number of school leavers (dropped out) and learners who transferred out by checking the SF1 and SF2 of each section or grade level.Republic of the Philippines a Bepactment of Education A, 54. 4 MIMAROPA Region Gaer vounanfor mca SCHOOLS DIVISION OF ORIENTAL MINDORO SRR Sta. Isabel, Calapan City Validate the supporting documents for learners reported to have transferred out to a school | abroad, an international school, an ALS program, or tagged as dropped out due to death. For graduating (Grade 6 and 12) and moving up (Kinder and Grade 10) grade levels, the SF2 and SF4 for the month of February shall be used during the checking, SF 5 | The total number of learners per class as recorded in SF1 should be consistent with the total | & | number of learners who reported to school as of March 31 as recorded in SF4. The breakdown SF6 | of enrollment by grade level in SF4 must be tallied with the breakdown of promoted or retained, disaggregated by grade level in SF6. For graduating grade levels (Grades 6 and 12), __| the $4 for the month of February shall be used for the upropse of checking. 5, The schedule of checking is hereto attached. DISTRICT/Cluster DATE PERSON RESPONSIBLE ~ — {Elementary/Secondary) Puerto Galera, San Teodoro, & | Aprli0-12 | Mr. Nela Cal, Dr. Clete Padrones, Dr. H. Padua, [aco IMe-€Alzte, Mr-O. Ling Mr J Metin Navjan East, West & South April 0-12 | Mr. Alfonso Enis, Or. Jambales, Mr. Mi Lo, Ms. C.| | Villaruel, Mrs.€.Nieva Vora, Socoro Pola | April 10-13) Wr. James Zamora, Ord Csiro, MR Codon | Dr L Pgon, Mrs. Morte, Engr. Cart Pinamalayan East & West & | Aprii0-12 | Dr A Jarabe, Miss . Manalo, Ms. M. Morales, Or. Gloria Heri, Br. Closa Bansud, Bongabong North & | Aprii0-12 | Or.G. Alo, Or. Bayanay, Mr. Po South = _| iacatangay, Or. M. dala Roxas, Manslay &Bulalacao | Aprl30°12 | Or-M.Ranesis, OC Reyes, O/B. Anthony, Dr B Generato, Mr RA Arzbal 6. The Division Checking Committee will be checking the SFRC1, with supporting documents found in Deped Order No. 11, s. 2018. After checking, the same will be forwarded to the SGOD. The SEPS for Planning and Research and Planning Officer I shall ensure that forms submitted are based on US. 7. For information and compliance.