Republic of the Philippines

Department of Agriculture
Philippine Rural Development Project
Visayas Cluster
Province of CEBU

REQUEST FOR QUOTATION

Shopping for Works

Construction of Native Chicken Production Building at Brgy. Lapaz, Bogo City, Cebu
RFQ No.: S18-0220
PRDP ID No.: PRDP-IR-R007-CEB-007-000-000-2017
Loan No. 8421-PH

August 30, 2018

___________________________________
___________________________________
___________________________________
___________________________________
(Name/Company and Address)

Sir/Madame:

The Government of the Philippines (GOP) has received a Loan from the World Bank towards the
cost of Philippine Rural Development Project and intend to apply part of the proceeds of the Loan to
payments under the Contract for Construction of Chicken Production Building at Brgy. Lapaz,
Bogo City, Cebu.

Please quote your lowest price, inclusive of taxes for the above-cited package, based on the attached
Specifications/Drawings, and Bill of Quantities (BOQ) and submit your quotation duly signed by
you or your authorized representative not later than September 6, 2018 (Thursday) at 5:00 PM at
the BAC Office, Ground Floor Capitol Main Building, Cebu Provincial Capitol, Cebu City. The
opening of quotations will be conducted on September 7, 2018 (Friday) at 10:00 AM.

BAC Secretariat
Ground Floor Capitol Main Building
Cebu Provincial Capitol, Cebu City 6000
Tel. No.: 888-2328 loc.1214, 253-7160; 239-5817
Website: www.cebu.gov.ph

MARK C. TOLENTINO
BAC Chairman
=======================================================================

___________________________
[Date]

Sir/Madame:

In connection with the above request, I/We submit our quotation indicated in the attached signed
BOQ and Detailed Estimates based on the required Specifications/Drawings. Total quotation is
_________________________________________________________________________________ (PhP__________________________).

We agree to abide by this Bid for the bid validity of ninety (90) calendar days and it shall remain
binding upon us and maybe accepted at any time before the expiration of that period.

_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
(Signature/Name of Authorized Personnel/Position/ telephone number/email address/Date)
 TERMS AND CONDITIONS

SHOPPING FOR THE

Construction of Native Chicken Production Building at Brgy. Lapaz, Bogo City, Cebu

RFQ No.: S18-0220

PRDP ID No.: PRDP-IR-R007-CEB-007-000-000-2017

I. SUBJECT MATTER OF THE SHOPPING

The subject matter of the Shopping is for the award of the Construction of Native Chicken
Production Building at Brgy. Lapaz, Bogo City, Cebu.

II. ESTIMATED PROJECT COST (EPC)

The Estimated Project Cost (EPC) for the Construction of Native Chicken Production Building at
Brgy. Lapaz, Bogo City, Cebu is Three Million Two Hundred Forty-One Thousand Pesos
(Php3,241,000.00).

III. ELIGIBILITY DOCUMENTS

The prospective bidders shall be required to provide copy of their valid license from Philippine
Contractors Accredited Board (PCAB).

IV. FINANCIAL DOCUMENTS

Official Request for Quotation form including its supporting detailed computation of costs for each
item of work as per Bill of Quantities.

V. QUOTATION

1. Quotation shall be submitted using the attached Quotation Form and must be duly supported by
the Bidder’s detailed computation of costs for each item of work as enumerated in the Bill of
Quantities.

2. Quotation shall be inclusive of taxes such as but not limited to VAT, income tax, local tax and
other levies.

3. Quotation shall be valid for Ninety Days (90) days from the opening of Quotations.

VI. DETAILED COMPUTATION OF COSTS

1. The supporting Detailed Computation of Costs shall contain the labor, materials, equipment,
OCM, profit and tax for the construction, installation, testing, and commissioning of works to be
done by the Contractor.

2. The attached Bill of Quantities shall be used to calculate the Contract Price. The Contractor is
paid for the quantity of the work done at the rate in the Bill of Quantities for each item.

VII. AWARD OF CONTRACT

The BAC shall recommend to the Head of the Procuring Entity the award of contract to the Bidders
with the Lowest Calculated Responsive Bid (LCRB) or the Single Calculated Responsive Bid (SCRB).
VIII. PERFORMANCE SECURITY

1. The Performance Security shall be in an amount equal to a percentage of the total Contract
price in accordance with the following schedule:

a) Cash or certified (cashier’s/manager’s) check issued by a Universal or Commercial Bank in

the amount of five percent (5%) of the Contract price; and
b) Bank guarantee issued by a Universal or Commercial Bank in the amount of ten percent
(10%) of the Contract price.

2. The Performance Security posted in favor of the Procuring Entity shall be forfeited in the event
it is established that the Contractor is in default in any of its obligations under the Contract.

3. The Performance Security shall remain valid until twenty-eight (28) days from the issuance by
the Procuring Entity of the Certificate of Final Acceptance subject to the following conditions:

a) There are no pending claims against the Contractor filed by the Procuring Entity; and
b) The Contractor has no pending claims for labor and materials filed against it.

IX. CONTRACT SIGNING

The Procuring Entity shall enter into Contract with the successful Bidder upon posting of the
required Performance Security. The following documents shall form part of the Contract:

a) Contract Agreement;
b) Request for Quotation (RFQ);
c) Terms and Conditions;
d) Bill of Quantities (BOQ);
e) Plans & Specifications;
f) Addenda and/or Supplemental, if any;
g) Quotation Form including the detailed cost computation of items of work as per Bill of
Quantities;
h) Eligibility, Technical and Financial Documents;
i) Notice of Award (NOA);
j) Performance Security

X. EFFECTIVITY OF THE CONTRACT

The Contract shall take effect on the date of signing of the contract.

XI. NOTICE TO PROCEED (NTP)

The Procuring Entity shall issue the Notice to Proceed (NTP) to the successful Bidder upon
approval of the Contract by the Head of the Procuring Entity.

XII. PROGRAM OF WORK

The Contractor shall submit to the Procuring Entity’s Representative for approval a Program of
Work showing the general methods, arrangements, order and timing for all activities in the Works
and updates which shall show the actual progress achieved on each activity including any changes
to the sequence of the activities.

XIII. CONTRACTOR’S OBLIGATION

1. The Contractor shall carry out the Works properly and in accordance with the Contract. The
Contractor shall provide all supervision, labor, materials, plant and equipment required for the
project. All materials on site shall be deemed property of the Procuring Entity.
2. The Contractor shall commence execution of the Works 10 days after the receipt of the Notice
to Proceed and shall carry out the Works in accordance with the Contract. The Contractor shall
complete the project per approved Contract time of 136 calendar days inclusive of 11
unworkable days. No Contract time extension shall be allowed for unjustifiable reasons or at
Contractor’s fault that causes delay. Any delay will be penalized applying the provisions on
Liquidated Damages. Contract time extension may be allowed based on the provisions of RA
9184 and to be supported by a written report of the Procuring Entity’s Representative and
Letter Request of the Contractor and reasons for the purpose of work extension certified by the
concerned Component/Unit Head and approved by the Head of the Procuring Entity.

3. The Contractor shall assign an Engineer/Foreman to carry out the supervision of the Works and
shall provide list of laborers/workers to the Procuring Entity’s Representative for proper
identification and monitoring. The Contractor shall notify the Procuring Entity’s Representative
of any replacement of key personnel and workers.

4. The Contractor shall be responsible for the safety of all activities on the Site.

5. The Contractor shall carry out all instructions of the Procuring Entity’s Representative that
comply with the applicable laws where the Site is located.

XIV. LIQUIDATED DAMAGES

The Contractor shall pay liquidated damages to the Procuring Entity at the rate per day of delay.
The applicable liquidated damages is at least one tenth (1/10) of one percent of the cost of the
unperformed portion for every day of delay. The total amount of liquidated damages shall not
exceed ten percent (10%) of the amount of the contract. Once the cumulative amount of liquidated
damages reaches ten percent (10%) of the amount of this contract the Procuring Entity shall
rescind this Contract, without prejudice to the other course of action and remedies open to it.

XV. ADVANCE PAYMENT

1. The Procuring Entity shall, upon a written request of the contractor which shall be submitted as
a contract document, make an advance payment to the contractor in an amount not exceeding
fifteen percent (15%) of the total contract price and to be recouped every progress billing.

2. The advance payment shall be made only upon the submission to and acceptance by the
Procuring Entity of an irrevocable standby letter of credit of equivalent value from a
commercial bank or a bank guarantee issued by a Universal or Commercial Bank.

3. The advance payment shall be repaid by the Contractor by an amount equal to the percentage of
the total contract price used for the advance payment.

4. The contractor may reduce his standby letter of credit or guarantee instrument by the amounts
refunded by the Monthly Certificates in the advance payment.

XVI. PROGRESS PAYMENTS

1. The Contractor may submit a request for payment for work accomplished. Such request for
payment shall be verified and certified by the Procuring Entity’s Representative. Materials and
equipment delivered on the site but not completely and properly installed shall not be included
for payment.

2. The first progress payment may be paid by the Procuring Entity to the Contractor provided that
at least twenty percent (20%) of the work has been accomplished as certified by the Procuring
Entity’s Representative.

XVII. CONTRACTOR'S RISK AND WARRANTY SECURITY

1. The Contractor shall assume full responsibility for the Works from the time project
construction commenced up to final acceptance by the Procuring Entity and shall be held
 responsible for any damage or destruction of the Works except those occasioned by force
majeure. The Contractor shall be fully responsible for the safety, protection, security, and
convenience of his personnel, third parties, and the public at large, as well as the Works,
Equipment, installation, and the like to be affected by his construction work.

2. The defects liability period for infrastructure projects shall be one year from contract
completion up to final acceptance by the Procuring Entity. During this period, the Contractor
shall undertake the repair works, at his own expense, of any damage to the Works on account of
the use of materials of inferior quality within ninety (90) days from the time the HoPE has
issued an order to undertake repair. In case of failure or refusal to comply with this mandate,
the Procuring Entity shall undertake such repair works and shall be entitled to full
reimbursement of expenses incurred therein upon demand.

3. In case the Contractor fails to comply with the preceding paragraph, the Procuring Entity shall
forfeit its performance security, subject its property(ies) to attachment or garnishment
proceedings, and perpetually disqualify it from participating in any public bidding. All payables
of the GoP in his favor shall be offset to recover the costs.

4. The Warranty Security shall be stated in Philippine Pesos and shall remain effective for one
year from the date of issuance of the Certificate of Final Acceptance by the Procuring Entity, and
returned only after the lapse of said one year period.

5. The Contractor shall, under his name and at his own expense, obtain and maintain, for the
duration of this Contract, the following insurance coverage:

a) Contractor’s All Risk Insurance;

b) Transportation to the project Site of Equipment, Machinery, and Supplies owned by the
Contractor;
c) Personal injury or death of Contractor’s employees; and
d) Comprehensive insurance for third party liability to Contractor’s direct or indirect act or
omission causing damage to third persons.

XVIII. RETENTION MONEY

1. Progress payments are subject to retention of ten percent (10%), referred to as the “retention
money.” Such retention shall be based on the total amount due to the Contractor prior to any
deduction and shall be retained from every progress payment until the whole value of Works,
as determined by the Procuring Entity’s Representative, are completed.

2. If, after fifty percent (50%) completion, the Work is satisfactorily done and on schedule, no
additional retention shall be made; otherwise, the ten percent (10%) retention shall again be
imposed using the rate specified therefor.

3. The total “retention money” shall be due for release upon final acceptance of the Works. The
Contractor may, however, request the substitution of the retention money for each progress
billing with irrevocable standby letters of credit from a commercial bank or bank guarantees of
amounts equivalent to the retention money substituted for and acceptable to the Procuring
Entity, provided that the project is on schedule and is satisfactorily undertaken. Otherwise, the
ten percent (10%) retention shall be made.

Said irrevocable standby letters of credit and/or bank guarantees, to be posted in favor of the
Procuring Entity shall be valid upon the issuance of Certificate of Final Acceptance of the
project and will answer for the purpose of which the ten percent (10%) retention is intended
i.e. To cover uncorrected discovered defects and third party liabilities.

XIX. SPECIAL PROVISIONS

LIABILITY OF THE CONTRACTOR

The Contractor shall submit list of employees/workers with information of address, age and
designation. They should be provided with Company/Contractor’s Identification Card (ID).
1. The Contractor or its duly authorized representative shall enforce and be responsible for the
following policy for its personnel/workers within site premises:

a) No drinking of liquor;
b) No gambling;
c) No carrying of firearms/deadly weapons/explosives;
d) No loitering/littering;
e) Curfew hours from 9:00 pm to 4:00 am. (in the case of overtime works);
f) Wearing of IDs.

2. The Contractor shall be held liable and responsible for the misdemeanor/misbehavior of its
workers. Similarly, the Contractor shall also be liable and responsible to losses/damages
incurred on the properties caused by its workers, after proper investigation by the Procuring
Entity and/or the local PNP.

3. The Contractor shall replace all materials found not in accordance to the Plans & Specifications
within five (5) calendar days. The Procuring Entity’s Representative must record in the logbook
delivery of materials not in accordance with specifications.

4. The Contractor must sign a written agreement conforming that it may tap/use electricity and
water of the office based on the established average consumption of the provincial office/office
concerned. As such, the Contractor shall shoulder all expenses incurred in the implementation
of the project such as water and electricity bills in excess of average monthly consumption of
the provincial office/office concerned to be determined by the Procuring Entity’s
Representative and the payment of the established excess monthly average consumption shall
be paid separately by the Contractor.

5. The Contractor shall allow the inspection of its delivery truck/vehicles including laborers’
baggage prior to entry/exit.

OBLIGATIONS OF THE PROCURING ENTITY

1. The Procuring Entity shall assign a Representative who shall inspect all material deliveries as to
the set specifications and intended for the Project in the presence of the Contractor or his
authorized representative. The Procuring Entity’s Representative may invite a COA
representative during the conduct of inspection.

2. The Procuring Entity’s Representative shall issue a Notice of Rejection to the Contractor on
materials rejected and Notice of Acceptance on materials delivered as replacement. The Notice
of Inspection shall indicate the following:

a) Item
b) Description/Specification
c) Quantity
d) Unit
e) Reason/Cause of rejection

3. The Procuring Entity’s Representative shall determine the equipment/utilities that will consume
electricity and water.

4. The Contractor shall be paid on the basis of percentage of work completed upon request and
submission of the work accomplishment report resulting from the evaluation and assessment of
the Procuring Entity’s Representative duly certified by the Procuring Entity’s representative and
approved by the Head of the Procuring Entity.

XX. FINAL PAYMENT

Final payment of the Contract price shall be made upon submission of the following complete
supporting documents:

a) Affidavit stating full payment of all obligations due for labor, equipment rentals, taxes;
 b) Certificate of Completion to be prepared and signed by the Procuring entity’s
Representative duly certified by the Procuring Entity’s concerned;
c) Component/Unit Head and approved by the Head of the Procuring Entity;
d) Notice of Award (Photocopy);
e) Notice to Proceed (Photocopy);
f) Contract Agreement (Photocopy);
g) Progress Accomplishment Report.

XXI. RESERVATION CLAUSE

The Procuring Entity reserves the right to accept or reject any or all other Quotations, to waive any
formalities or defects found therein and to annul the Procurement (Shopping) process and reject all
Quotations at any time prior to award of Contract, without thereby incurring any liability to the
affected Bidders/sand to accept only such Quotations most advantageous to the government.

MARK C. TOLENTINO
BAC Chairman
 BILL OF QUANTITIES

Construction of Native Chicken Production Building at Brgy. Lapaz, Bogo City, Cebu

Subproject No. PRDP-IR-R007-CEB-007-000-000-2017

UNIT TOTAL
ITEM NO. SCOPE OF WORK QTY UNIT
PRICE PRICE
A. EARTHWORKS
803 Structure Excavation 177.98 cu. m  
804a Backfill 116.71 cu. m
804b Embankment 4.03 cu. m
B. REINFORCING STEEL BARS
404a Reinforcing Steel Bars, Grade 40 5,697.09 kgs.
C. CONCRETING WORKS
900 Concreting Works 63.63 cu. m
D. STRUCTURAL STEEL
403 Steel Works and Walling 30,513.77 kgs.
E. MASONRY WORKS
Masonry Works (Plastering, 16mm
704 24.14 sq. m
thk.)
F. PLUMBING WORKS
1002 Plumbing Works 1.00 lot
G. ELECTRICAL WOKRS
1100 Electrical Works 1.00 lot
H. DOORS AND WINDOWS
1010 Doors and Windows 15.60 sq. m
Total Bid Price

Amount in Words:
 SPECIFICATIONS

EARTHWORKS

EXCAVATION

1.0 DESCRIPTION

The work shall include all excavation within the limits of the construction area, including the
removal, hauling and proper utilization or disposal of all excavated materials, the shaping of
excavation pit and the preparation and compaction of exposed surfaces of excavation on the
entire length of excavation pit, roadway and pavement areas, in accordance with this
Specification and the lines, levels, grades, dimensions and cross sections shown on the drawings
or as directed by the Consultant.

Earthworks for buildings and equipment foundations and for forming open ditches for drainage
construction shall also be included in the work of this Section.

2.0 CONSTRUCTION METHODS

Trenches or foundation pits for structures or structure footings shall be excavated to the lines and
grades or elevations shown on the Plans or as staked by the Engineer. They shall be of sufficient
size to permit the placing of structures or structure footings of the full width and length shown.
The elevations of the bottoms of footings as shown on the Plans, shall be considered as
approximate only and the Engineer may order, in writing, such changes in dimensions or
elevations of footings as may be deemed necessary, to secure a satisfactory foundation.

Boulders, logs and other objectionable materials encountered in excavation shall be removed.

After each excavation is completed the Contractor shall notify the Engineer to that effect and no
footing, bedding material or pipe culvert shall be placed until the Engineer has approved the
depth of excavation and the character of the foundation material.

Structures other than pipe culverts. All rock or other hard foundation materials shall be cleaned
of all loose materials, and cut to a firm surface, either level, steeped, or serrated as directed by
the Engineer. All seems or crevices shall be cleaned and grouted. All loose and disintegrated
rocks and thin strata shall be removed. When the footing is to rest on materials other than rock,
excavation to final grade shall not be made until just the footing is to be placed. When the
foundation material is soft or mucky or otherwise unsuitable, as determined by the Engineer, the
Contractor shall remove the unsuitable material and backfill with approved granular material.
This foundation fill shall be placed and compacted in 150mm (6 inches) layers up to the
foundation elevation.

All excavated material designated as suitable by the Engineer, shall be utilized as backfill. Any
surplus material shall be removed from the site at the expense of the Contractor.

EMBANKMENT AND FILL

1.0 DESCRIPTION

The work shall include the furnishing and placing of approved foundation fill material to replace
unsuitable material encountered below the foundation elevation of structures.
2.0 MATERIALS

Suitable excavated materials shall be used for the fill with the first priority. If the excavated
materials are not enough for filling, materials of borrow pits as approved by the Engineer shall
be used. They shall be free from roots or other deleterious material and shall be capable of being
compacted in the manner specified to form stable fill.

Gravel fill shall consist of hard durable particles or fragments of stone or gravel as approved by
the Engineer. It shall be clean and free from vegetable matters, lumps or balls of clay and other
deleterious material. Gravel bedding shall be placed, spread and compacted thru tamping
underneath footings, slabs on fill and slabs on grade.

2.0 CONSTRUCTION METHODS

Filling and Backfilling

Prior to placing of fill material, all clearing and grubbing shall be completed over the base area
concerned as specified. Unsuitable material shall be removed and any other work shall be
completed as specified. No fill material shall be placed until the surface to be filled has been
approved by the Engineer.

The placing of fill shall be carried out in a successive layer for such lengths and widths as are
suited to the watering and compaction methods utilized and subject to approval by the Engineer.
The layers, unless otherwise approved by the Engineer, shall not exceed 150mm in thickness on
completion of compaction for landfill and embankment respectively.

Compaction

The precise manner in which the earthworks are to be compacted shall be subject to field
compaction trials to establish the type, sequence and numbers of passes of the compaction
equipment necessary to obtain the degree of compaction specified, the optimum moisture and the
specified thickness of layer that may be effectively compacted to the approval of the Engineer.

Compaction of material shall be carried out only when the material has a moisture content within
the limits agreed in the field compaction trials. The Contractor shall adjust the moisture content
or spread material by the addition of water or by the drying out of the material to meet the
requirements established in the trials and to the approval of the Engineer. The Contractor shall
conserve the moisture content of material excavated when it is close to the optimum and such
material shall not be stockpiled or double handled, but shall be spread and compacted without
delay.

Compaction trials of fill materials to be used in the works shall be completed before work with
the corresponding materials will be allowed to commence.

Each layer of material shall be compacted uniformly by use of adequate and appropriate
compaction equipment. The compaction shall be done in such a manner that each section
receives equal compacting effort. Compaction shall be carried out in layers not more than
150mm compacted thickness and shall be carried out to achieve a density not less than 100%.

The compacted layer shall be approved by the Engineer before the Contractor can commence a
new layer. If the result of any test shows that the density is less than the required density the
Contractor shall carry out further compaction to obtain at least the required density.

If unsuitable materials of the existing ground occur in areas of the embankment, such material
shall be removed to a level as directed by the Engineer, the bottom of the excavation shall be
compacted, as described above, and the area shall be backfilled and compacted layer by layer
with suitable materials.
Throughout the duration of the project all damage to completed earthworks attributable to rain
and rainfall run-off or to any other cause shall be made good by the Contractor.

Prior to construction of foundations, compaction of existing subgrade to obtain required bearing

capacity shall be executed properly. Any organic material which will not compact to required
density shall be removed and be filled with approved material.

Finished Surface Tolerance

The finished surface shall be within a tolerance of 1 cm above or below the specified level at any
point except for subgrade of road which shall be within ±20 cm. In all cases the overall average
surface level shall be within 1 cm of that specified.

Grade and Alignment Control

The works shall be constructed to the exact positions and elevations in conformity to the lines
and grades shown on the Drawings or as directed by the Engineer. The Contractor must
determine alignments, elevations and positions of all construction subject to checking and
correction by the Engineer. The Contractor shall give timely notice to the Engineer of the
commencement and location of all operations. The Contractor shall adjust and reposition
reference marks as necessary to suit construction and shall replace any reference stakes or marks
destroyed or displaced by construction operations or by any other cause.

Equipment

All equipment used in the performance of the work shall be subject to the approval of the
Engineer. It shall be maintained in satisfactory working condition at all times and sufficient
reserve equipment shall be readily available to ensure proper continuity of all earthwork
operations under practicable working conditions.

Shoring to Excavations

The sides of all excavations shall be adequately shored at all times to the satisfaction of the
Engineer who may require the Contractor to submit details of his proposal for such work.

Timber or other shoring materials are to be removed as the work proceeds unless otherwise
directed or permitted by the Engineer.

The Engineer may direct timbering or other shoring materials not to be left in trenches or other
excavations as the work proceeds.

Refilling of Foundation Pits

Refilling of foundation pits and trenches shall be carried out as soon as possible after the
foundation have acquired adequate strength and have been approved by the Engineer.

Granular Fill

Selected granular filling specified for compaction against earth retaining structures other than
concrete blockwork quay walls shall consist of well-graded crushed or uncrushed gravel, stone,
concrete of natural sand or a combination of any of these. Granular fill, backfill and bedding
materials shall be clean, hard, durable uncoated particles, free from clay lumps, cementation,
organic and other objectionable material.
 REINFORCING STEEL BARS

Bar reinforcement for concrete structures shall be deformed in accordance with AASHTO M 31,
M 42, and M 53.

Materials

The reinforcement to be used in the project shall be deformed bars of high tensile strength class
SD 40 – 70,000 and SD 60 – 90,000 and a minimum yield strength of SD 40 – 275.9 Mpa and
SD 60 – 415 Mpa and corresponding % elongation as specified.

The deformed bars shall be provided with transverse ribs. If required by the Engineer, the
Contractor shall supply the manufacturer’s test certificate for the steel supplied.

Test certificates shall be provided for each consignment of steel which shall include the results of
the cast analysis of the bar supplied, the carbon equivalent value, the tensile bend and rebend
tests. The tensile test results shall include the cross-sectional area.

After delivery to the site, the Engineer may require the Contractor to carry out confirmatory tests
on further samples at an approved nominated laboratory. Any steel which, as a result of such
confirmatory tests, does not comply with the Specifications will be rejected and shall be removed
from site without delay. Twisted and redrawn bars shall not be used.

Protection of Material

Steel reinforcement shall be stored above the surface of the ground upon platforms, skids, or
other supports and shall be protected as far as practicable from mechanical injury and surface
deterioration caused by exposure to conditions producing rust. When placed in the work,
reinforcement shall be free from dirt, detrimental rust, loose scale, paint, grease oil or other
foreign materials. Reinforcement shall be free from injurious defects such as cracks and
laminations. Rust, surface seams, surface irregularities or mill scale will not be cause for
rejection, provided the minimum dimensions, cross-sectional area and tensile properties of a
hand wire brushed specimen meets the physical requirements for the size and grade of steel
specified.

Bending

All reinforcing bars requiring bending shall be cold-bent to the shapes shown on the Plans or
required by the Engineer.

Bends and hooks in stirrups or ties may be bent to the diameter of the principal bar enclose
therein.

Placing and Fastening

All steel reinforcement shall be accurately placed in the position shown on the plans or required
by the Engineer and firmly held there during the placing and setting of the concrete. Bars shall
be tied at all intersections except where spacing is less than 300 mm in each direction, in which
case, alternate intersections shall be tied. Ties shall be fastened on the inside.

Distance from the form shall be maintained by means of slays, blocks, ties, hangers, or other
approved supports, so that it does not vary from the position indicated on the Plans by more than
6 mm. Layers of bars shall be separated by precast mortar blocks or by other equally suitable
devices. The use of pebbles, pieces of broken stone or brick, metal pipe and wooden blocks shall
not be permitted. Unless otherwise shown on the Plans or required by the Engineer, the
minimum distance between bars shall be 40 mm. Reinforcement in any member shall be placed
and then inspected and approved by the Engineer before the placing of concrete begins.
Concrete placed in violation of this provision may be rejected and removal may be required.

Splicing

All reinforcement shall be furnished in the full lengths indicated on the Plans. Splicing of bars,
except where shown on the Plans, will not be permitted without the written approval of the
Engineer. Splices shall be staggered as far as possible and with a minimum separation of not less
than 40 bar diameters. Not more than one-third of the bars may be spliced in the same cross-
section, except where shown on the Plans.

Unless otherwise shown on the Plans, bars shall be lapped a minimum distance of:

Grade 40 minimum Grade 60 minimum

Splice Type But not less than
lap lap
Tension 24 bar diameter 36 bar diameter 300 mm
Compression 20 bar diameter 24 bar diameter 300 mm

In lapped splices, the bars shall be placed in contact and wired together. Lapped splices will not
be permitted at locations where the concrete section is insufficient to provide minimum clear
distance of one and one-third the maximum size of coarse aggregate between the splice and the
nearest adjacent bar. Welding of reinforcing steel shall be done only if detailed on the Plans or if
authorized by the Engineer in writing.

Lapping of Bar Mat

Sheets of mesh or bar mat reinforcement shall overlap each other sufficiently to maintain a
uniform strength and shall be securely fastened at the ends and edges. The overlap shall not be
less than one mesh in width.

Testing

The Owner, his duly authorized representative, shall have the right to order the test of any steel
supplied by the Contractor. Such test shall conform to the ASTM Designations. Samples shall
be provided by the Contractor without cost to the Owner and expense for testing shall be borne
by the Contractor and copies of result shall be furnished to the Owner or his Authorized
Representative.

CONCRETE WORKS

1.0 DESCRIPTION

This Item shall consist of furnishing, placing and finishing concrete in buildings and related
structures.

2.0 MATERIAL REQUIREMENTS

Portland Cement

Only Type I Portland Cement shall be used unless otherwise specified.

The measured cement shall be within plus (+) or minus (-) 2 percent of the design cement
content.

Concrete Aggregates
Concrete aggregate shall conform to the requirements of subsection 311.2.2 and 311.2.3 under
Item 311 and ASTM C33 for lightweight aggregates except that gradation shall conform to Class
“A” requirements.

Fine Aggregates Grading Requirements

Sieve Designation Mass Percent Passing
9.5 mm (3/8”) 100
4.75 mm (No. 4) 95 – 100
1.18 mm (No. 16) 45 – 80
0.300 mm (No. 50) 5 – 30
0.150 mm (No. 100) 0 – 10
0.075 mm (No. 200) 0–3

Clay lump or shale shall not be more than 1%.

Soundness shall not be more than 10% (5 cycles of sodium sulphate) Na2(SO4)3
Course Aggregate Grading Requirements
Sieve Designation Mass % Passing

Standard (mm) Alternate US Standard Class “A”

63.0 2 ½” 100
50.0 2” 95 – 100
37.5 11/2”
25.0 1” 35 – 70
19.0 ¾”
12.5 ½” 10 – 30
9.5 3/8”
4.75 No.4 0-5

Clay lumps shall not be more than 0.25%.

Soft fragments shall not be more than 3.5%.

Abrasion loss shall not be more than 40%.

Only one grading specification shall be used from any one source.

Except as permitted, the maximum size of the aggregate shall not be larger than one-fifth (1/5) of
the narrowest dimensions between sides of forms of the member for which the concrete is to be
used nor larger than three-fourths (3/4) of the minimum clear spacing between individual
reinforcing bars, and in no case larger than 50mm (2”) in diameter.

Samples of the fine and coarse aggregates to be used shall be selected by the Engineer for tests at
least 30 days before the actual concreting operations are to begin. It shall be the responsibility of
the contractor to designate the source or sources of aggregate to give the Engineer sufficient time
to obtain the necessary samples and submit them for testing.

No aggregate shall be used until official advice has been received that it has satisfactorily passed
all test.

Water

Water used in mixing concrete shall be potable, clean and free from injurious effects of oils,
acids, alkalis, salts, organic materials or other substances that may be deleterious to the concrete
or reinforcement. Water shall be tested in accordance with and shall meet the requirements of
Item 714, Water.
Reinforcing Steel

This shall conform to the requirements specified under Reinforcing Steel Bars.

Admixture

Air-entraining admixture shall conform to the requirements of AASHTO 154, Calcium Chloride
is not permitted.

Curing

Curing materials shall conform to the requirements of Item 311.2.8

Forms

Plywood, metal, plaster of Paris or plastic materials, or surfaced lumber form shall be used for all
concrete work whether cast-in-place or pre-cast, free from roughness and surface irregularities,
substantially watertight and adequately braced and tied to prevent sag or movement when
concrete is placed.

Concrete Proportions and Consistency

The proportions of aggregate to cement for any concrete shall be such as to produce a mixture
which will work readily into the corners and angles of the form and around reinforcement with
the method of placing employed on the work, but without permitting the materials to segregate or
excess free water to collect on the surface. The method of measuring concrete materials shall be
such that the proportions can be accurately controlled and easily checked at any time during the
work.

All concrete shall be mixed for a period of not less than 1 ½ minutes after all materials, including
water, are in the mixer.

3.0 SAMPLING AND TESTING OF STRUCTURAL CONCRETE

As work progress, at least one (1) set of sample consisting of nine (9) concrete cylinder test
specimens, 150 x 300mm shall be taken from each class of concrete placed each day, and each
set to represent 75 cu.m. of concrete or fraction thereof.

The age for strength tests shall be 28 days or, where specified, the earlier age at which the
concrete is to receive its full load or maximum stress. Additional test may be made at earlier
ages to obtain advance information on the adequacy of strength development where age-strength
relationships have been established for the materials and proportions used. Strength tests shall
be made in accordance with ASTM C 139.

The mix design shall be submitted to the Engineer for approval at least 2 weeks in advance prior
to commencement of work and shall be accompanied with certified test data from an approved
laboratory demonstrating the adequacy of the mix design. A change in the source of materials
during the progress of work may necessitate a new design mix.

4.0 CONSTRUCTION REQUIREMENTS

Quality Control of Concrete

General
The Contractor shall be responsible for the quality control of all materials during the handling,
blending, mixing and placement operations.

Quality Control Plan

The Engineer shall be provided free access to recent plant production records, and if requested,
informational copies of mix design, materials certifications and sampling and testing reports.

Quality Control Testing

The Contractor shall perform all sampling, testing and inspection necessary to assure quality
control of the component materials and the concrete.

The Contractor shall be responsible for determining the gradation of fine and coarse aggregates
and for testing the concrete mixture for slump, air content, water-cement ratio and temperature.
He shall conduct his operations so as to produce a mix confirming to the approved mix design.

Documentation

The Contractor shall maintain adequate records of all inspections and tests. The records shall
indicate the nature and number of observations made, the number and type of deficiencies found,
the quantities approved and rejected, and nature of any corrective action taken.

The Engineer may take independent assurance samples at random location for acceptance
purposes as he deems necessary.

5.0 MIXING CONCRETE

Mixing time will be measured from the time all materials, except water, are in the drum. Ready-
mixed concrete shall be mixed and delivered in accordance with requirements of AASHTO M
157, except that the minimum required revolutions at the mixing speed for transit-mixed concrete
may be reduced to not less than that recommended by the mixer manufacturer.
When mixed at the site or in a central mixing plant, the mixing time shall not be less than fifty
(50) seconds nor more than ninety (90) seconds, unless mixer performance tests prove adequate
mixing of the concrete is a shorter time period.

Retempering concrete by adding water or by other means shall not be permitted except that when
concrete is delivered in truck mixers, additional water may be added to the batched material and
additional mixing performed to increase the slump to meet the specified requirement, if
permitted by the Engineer, provided all these operations are performed within forty five (45)
minutes after the initial mixing operation and the water cement ratio is not exceeded.
Admixtures for increasing the workability or for accelerating the setting of the concrete will be
permitted only when specifically approved by the Engineer.

Limitation of Mixing

No concrete shall be mixed, placed or finished when natural light is insufficient unless an
adequate and approved artificial lighting system is operated.

During hot weather, the Engineer may require that steps be taken to prevent the temperature of
mixed concrete from exceeding a specified maximum.

Concrete no tin place within ninety (90) minutes from the time the ingredients were charged into
the mixing drum or that has developed initial set shall not be used. Retempering of concrete or
mortar which has partially hardened, that is remixing with or without additional cement,
aggregate, or water, shall not be permitted. Use of additional adulterated cement is not allowed.

STEELWORKS
The work consists of furnishing of all labor, tools, equipment, appliances and materials and
performance of all operations relative to the fabrications, delivery to site, and painting as shown
on the plans. This item shall include, any incidental metal construction not otherwise provided
for, all in accordance with specifications and in conformity with the lines, grades, and
dimensions shown on the plans or ordered in writing by the Engineer.

Design Conditions

Finished rolled materials shall be free from cracks, flaws, injurious seams, laps, blisters, ragged
and imperfect edges, and other defects. It shall have smooth, uniform finish, and shall be
straightened in the mill scale, rust pits, or other defects affecting its strength and durability.

Materials

All structural steel shapes and plates shall conform to ASTM A-36 steel.

Light-gauge Cold-formed structural steel shall conform to pertinent specifications American Iron
and Steel Institute (AISI).

Welding Electrodes shall conform to AWS A.S.I. or A 5.5 E70 xx electrodes. Manufacturer’s
certification shall conform with this specifications.

Bolts and Nuts for the main members shall be high strength bolt. For secondary members
ASTM A307 bolts may be used. Care shall be taken so that different types of bolts do not get
interchanged. All bolts shall be provided with plain washers.

Shop Coat of paint shall be red lead primer unless the Owner or Engineer approved a substitute.

Quality Control Procedures

Shall be subject to inspection by qualified inspectors representing the Owner. Fabricator shall
cooperate harmoniously with the Inspector to avoid interruption in the work, when correction
will be needed.

Field Painting

All steelwork after complete erection, shall be held painted with the type and color specified in
the section of painting of this specifications. Painting shall not be done on any steel surface that
is not thoroughly clean and dry.

CONCRETE MASONRY WORKS

1.0 SCOPE

The work includes furnishing and placing of concrete masonry units in conformity with the lines,
grades and cross-sections shown or specified in the drawings.

2.0 MATERIALS

a. Mortar and Grout

1. Portland cement shall conform to standard specification for Portland cement (ASTM
Designation C 15) for type 1 Portland cement or type 1A air entraining Portland
cement (AASHTDM 85).
 2. Mortar shall be freshly prepared and uniformly mixed in the ratio of 1 part Portland
cement, damp loose sand not less than 2 ½ and not more than 3 times the sum of the
volume of the cement, and shall conform to ASTM Designation C 270.
3. Grout for pouring shall be fluid consistency and mixed in the ratio by volumes, 1 part
Portland cement, 2 ½ parts minimum to 3 parts maximum damp loose sand where the
grout space is less than three inches in its least dimension. Fluid consistency shall be
as fluid as possible for pouring without the segregation of constituent parts.

b. Aggregates

1. Aggregates shall be clean, sharp, and well graded, and free from injurious amounts of
dust, lumps, shale, alkali, surface coatings and organic matter.
2. Aggregates for mortar shall conform to ASTM Designation C 404-.
3. Aggregates for grout shall conform to ASTM Designation C 404-.

c. Water

1. Water shall be free from deleterious quantities of acids, alkalis and organic materials
conforming to the requirements of Item 714 – Water.

d. Reinforcing Steel

1. Deformed steel bar reinforcement shall conform to ASTM Designation A 305-.

2. Steel bar reinforcement shall conform to the ASTM Designation A15- or A16-.

e. Concrete Masonry Unit

1. Average strength for non-load bearing concrete hollow blocks shall not be less than
700 psi and % water absorption of 240 kg/cm3 max; Moisture content max. of 45.
2. Average strength for load bearing concrete hollow blocks shall not be less than 1,000
psi and % water absorption of 240 kg/cm3 max; M.C. maximum of 45.

3.0 TESTING

The Owner, his duly authorized representative shall have the right to order the test for Hollow
Masonry units supplied by the Contractor. Such test shall conform to the ASTM Designation
C90 – and the Philippine Trade Standard 661-09.11 (1968).

4.0 CONSTRUCTION REQUIREMENTS

Mixing of Mortar and Grout

a. Mortar shall be mixed by placing one-half of the water and sand in the operating
mixer. Then add the cement, lime and the remainder of the sand and water.
b. Mortar should be re-tempered with water as required to maintain high plasticity. Re-
tempering on mortar board shall be done only by adding water within a basin formed
with the mortar and the mortar reworked into the water. Any mortar which is unused
after one and one-half (1 ½) hours from the initial mixing time shall not be used.
c. After all ingredients are in the batch mixer they shall be mechanically mixed for not
less than three minutes. Hand mixing shall not be employed unless specifically
approved.

5.0 INSTALLATION
Hollow concrete blocks shall be thoroughly wetted with water and bended-in and cemented with
mortar. All blocks shall be laid plumb, true to line with level and accurately spaced courses
below. Horizontal and vertical mortar coverage on the face shells and of the webs surrounding
the cell to be completely filled. All block joints shall be struck flushed to a smooth even surface.
Provide reinforcement as shown or specified and completely fill the cell with mortar to
completely encase the reinforcement. Mortar shall be Portland cement mortar (1:2 or 1:3 mixed)
well-mixed in a clean mechanical mixer with only sufficient water to produce the required
plasticity.

Blockwork in the course of erection, which is exposed to the weather shall be protected during
periods of heavy rain by covering the tops of the walls with suitable materials. No load shall be
applied on block walling during the first 24 hours after completion.

All exposed surface of concrete hollow blocks shall be plastered with plain mortar unless
otherwise as specified on the drawings. Mortar shall consist of one (1) part cement to three (3)
parts of sand by volume.

Curing

Blockwork walls shall be kept damp with water for a minimum of seven (7) days after laying.

Plastered Surfaces

Plaster coats shall consist of the scratch and the finishing coats. Concrete blocks shall be soaked
for not less than ½ hour before any plaster is applied. Surfaces shall be thoroughly plastered
with mortar to leave the finish surface smooth and even. After application of the finish coat, the
plastered wall shall be kept damp for a period of not less than three days.

PLUMBING WORKS

1.0 GENERAL

a. Summary

The General Conditions apply to all work under this section of the Specification.

b. Description

This work shall consist of furnishing all labor, tools, equipment, appliances and
materials necessary for complete installation, testing and operation of the
plumbing system in accordance with the specifications and all applicable
drawings in the contract.

1. All construction permits and fees required for the work shall be obtained
by and at the expense of the Contractor.

2.0 PRODUCTS

a. General

1. Except as specified, the Contractor shall submit for the Owner or

Engineer’s approval, four (4) copies of a complete list of manufacturer’s
names of all equipment and materials that he proposes to use, within thirty
(30) days after award of the contract.
 2. The Contractor shall assume the cost of and the entire responsibility for
any change in the work as shown on contract drawings which may be
occasioned by approval of materials other than those specified.

3.0 SUBSTITION & TESTING OF MATERIALS

a. Materials intended to be substituted for those originally specified shall be

accepted only after a formal request for substitution, accompanied by:

1. Reasons for substitutions

2. Certificate of test indicating quality, compared to those originally

specified.

3. Cost comparisons with materials originally specified.

Request shall be submitted to the Owner or Engineer for evaluation at

least 15 working days before installation of subject materials is due, or at
least seven (7) days before opening of bids.

b. Cost of testing of materials, whether on originally specified items or on

substitutions, shall be to the account of the Contractor.

c. Results of test shall be submitted to the Owner or Engineer for evaluation at least
15 days before the materials is due for installation on the job.

ELECTRICAL WORKS

1.0 GENERAL DESCRIPTION

The work to be done under this Section of the Specifications consists of the fabrication,
furnishing, delivery and installation, complete in all details of the Electrical Work, at the subject
premises and all work materials incidental to the proper completion of the installation, except
those portions of the work which are expressly stated to be done by others. All works shall be in
accordance with the governing Codes and Regulations and with the specifications, except those
where same shall conflict with such Codes, etc., which latter shall govern. The requirements
with regards to materials and workmanship, specify the required standards for the furnishing of
all labor, materials and appliances necessary for complete installation of the work specified
herein and indicated in the drawings. The Specifications are intended to provide a broad outline
of the required equipment, but are not intended to include all details of design and construction.

2.0 SUBMITTALS

Specific items requiring submittals shall be as specified in each individual sections of Sections
09. Shop drawings shall be submitted and approved before procurement, fabrication, or delivery
on such items to the job site. Partial submittals will not be acceptable, such submittals will be
returned without review.

a. Manufacturer’s Data

Submittals for each manufactured items shall include manufacturer’s descriptive

literature, equipment drawings, diagrams, performance and characteristics curves,
and catalog cuts. Each submittals shall have the manufacturer’s name, trade
name, catalog model or number, name plate data, size, layout dimensions,
 capacity, specifications reference, industry specifications references, and all other
information necessary to establish contract compliance.

b. Shop Drawings

Shop drawings shall show types, sizes, accessories, elevations, floor plans,
sectional views, installation details, elementary diagrams and wiring diagrams.
Wiring diagrams shall identify circuit terminals and shall indicate the internal
wiring for each item of equipment and the interconnection between the items.
Drawings shall also indicate adequate clearance for operation, maintenance and
replacement of operating equipment devices. If any equipment is disapproved,
the drawing shall be revised to show acceptable equipment and maybe
resubmitted.

c. Standard Compliance

When materials or equipment must conform to the standards of organizations

such as the American National Standard Institute (ANSI), American Society for
Testing and Materials (ASTM), National Electrical Manufacturers Associations
(NEMA), and Underwriters Laboratories (UL), proof of such conformance shall
be submitted to the Engineer for approval. If an organization uses a level or
listing to indicate compliance with a particular standard, the level or listing will be
acceptable evidence, unless otherwise specified in the individual sections. In lieu
of the level or listing, the Contractor shall submit a certificate from an
independent testing organization, which is competent to perform acceptable test
and is approved by the Engineer. The certificate shall state that the item has been
tested in accordance with the specified organization’s test methods and that the
items conforms with the specified organization’s standard. For materials and
equipment whose compliance with organizational standards or specifications is
not regulated by an organizations using its own listing or level as proof of
compliance, certificate of compliance from the manufacturer shall be submitted
for approval. The certificate shall identify the manufacturer, the product, the
referenced standard and shall simply state that the manufacturer certifies that the
product conforms to all requirements of the project specifications and of the
reference standard listed.

d. Certified Test Reports

Before delivery of materials and equipment, certified copies of all test reports
specified in the individual sections shall be submitted for approval.

3.0 DELIVERY AND STORAGE

Equipment and materials shall be properly stored and adequately protected and carefully handled
to prevent damage before and during installations. Equipment and materials shall be handled,
stored and protected in accordance with the manufacturer’s recommendations and as approved
by the Engineer. Electrical conduits shall be stored to provide protection from the weather and
accidental damage. Cables shall be sealed, stored and handled carefully to avoid damaged to the
outer covering or installation and damaged from moisture and weather. Damaged or defective
items, shall be replaced with new items at no cost to the Owner.

4.0 CATALOGUED PRODUCTS

Materials and equipment shall be catalogued products of manufacturer’s regularly engaged in

production of such materials or equipment and shall be at manufacturer’s latest standard design
that complies with the Specifications requirement. When two or more units of the same type,
class, or size of equipment are required, these units shall be products of a single manufacturer;
however, the component parts of the system need not be a product of the same manufacturer.
Each major component of equipment shall have the manufacturer’s name, address, and the model
and serial number on a name plate securely affixed in a conspicuous places; the name plate of the
distributing agent will not be acceptable.

5.0 MANUFACTURER’S RECOMMENDATION

Where installation procedures are specified to be in accordance with the recommendations of the
manufacturer of the material or equipment being installed, printed copies of these
recommendations shall be furnished to the Engineer prior to the installation of the item will not
be allowed to proceed until the recommendations are received. Failure to furnish these
recommendations can be caused for rejection of the materials.

6.0 COORDINATION

Electrical work shall be coordinated with other trades involved in the construction of the project.
All work shall be carefully laid out in advance, coordinating electrical features with architectural
and structural features of construction.

7.0 CODES, INSPECTIONS, PERMITS AND FEES

a. The work under this Contract is to be installed according to the requirements of

the latest edition of the Philippine Electrical Code, the rules and regulations of the
local authorities and the requirements of local power company.

b. All permits and electrical fees required for this work shall be obtained by and at
the expense of the Contractor. The Contractor shall furnish the Engineers and the
Owner final certificates of electrical inspections and approval of the proper
government authorities after completion of the work. The Contractor shall
prepare all As-Built and all forms and documents required by the approving
authorities.

c. Power and telephone service applications including drawings for the work shall
be obtained by and at the expense of the Contractor. The Contractor shall comply
with all the requirements of the utility company regarding service application.

8.0 RECORD DRAWINGS

The Contractor shall, during the progress of the work, keep a careful record of all the changes
where the actual installations defer from that shown on the Contract drawings. Upon
completion, the Contractor shall in a neat and accurate manner, finalized “As-Built” drawings on
tracing papers. These drawings shall be submitted to the Engineers for approval. Final payment
will be withheld until receipt of the approved record; drawings showing circuit runs and pull
boxes with sufficient information for future rewiring, maintenance and identification. The final
submittal of record drawing shall be in original and three (3) sets of prints of “As-Built
Drawings” of electrical works. The print copies shall be duly signed and sealed by a
professional electrical engineer. These approved by final submittal shall become the property of
the Owners.

9.0 GUARANTEES
a. The Contractor shall guarantee that the electrical systems are free from all
grounds and from defective workmanship and materials and will remain so for a
period of one year, from date of acceptance of work. Any defects, appearing
within aforesaid period, shall be remedied by the Contractor at his own expense.
b. The Contractor shall indemnify and save harmless the Owner and the Engineers
from and against all liabilities for damages arising from injuries or liabilities to
persons or damage to property occasioned by any act or omission of the
Contractor or any of his Sub-Contractors, including any and all expenses, legal or
 otherwise, which may be incurred by the Owner, or the Engineers, in the defense
of any claim, action or suit.

10.0 WORKMANSHIP

a. The work throughout be executed in the best and most thorough manner under the
direction of the Contractor and Engineers, who will jointly interpret the meaning
of the drawings and Specification and shall have the authority to reject any work
materials which, in their judgment, are not in full accordance therewith.

b. The Contractor shall have on file, for ready access and reference, a set of
drawings indicating all work as actually installed incorporating in the same all
changes and additions. Upon the termination of the Contract, he shall prepare a
set of tracing indicating thereon the Electrical Work as actually and finally
installed. These drawings shall be turned over to the Engineers.

c. The Contractor shall be responsible for keeping stocks of material and equipment
stored on the premise in a neat and orderly manner. The exposed surfaces of
wirings, conduit system or equipment which have become covered with dirt,
plaster or other material handling and construction shall be thoroughly cleaned by
the Contractor before such surfaces are prepared for final finish, painting or
concealment within the building structure.

11.0 LOCATION OF WIRING AND OUTLETS

a. The Contractor shall coordinate his work with all parties involved so that exact
locations may be obtained for all outlets, apparatus, appliances and wiring. Carte
should be exercised where running a common neutral that phase wire are of
different phases so that the multi-circuit will be balanced around the neutral
conductor.

b. The location of equipment shown on diagrammatical wiring plans shall be

considered as approximate and it shall be incumbent upon the Contractor, before
installation of outlet boxes, to study all pertinent drawings and obtained precise
information from the architectural schedules, scale drawings, large scale and full
size details of finished rooms, approved shop drawings of other parties involved
from the Engineer. Each shall be understood that any outlet maybe relocated a
distance not exceeding 4.50m from the location shown on the drawings, if so
directed by the Engineers. Contractor shall make any necessary adjustments of
his work to fit conditions for recessed fixtures and for outlets occurring in glazed,
block terra.
 PLANS/DRAWINGS

(SEE ATTACHED PLANS/DRAWINGS)

 NOTICE OF AWARD

Date: [insert date]

To: [Name and address of Contractor]

This is to notify you that your Quotation dated [insert date] for the execution of the [insert the name
of the contract] for the Contract Price of [insert amount of quotation], is hereby accepted by [insert
name of Procuring Entity].

You are hereby instructed to come to our office located at [insert address of Procuring Entity] to sign
the formal agreement on [date] at [time].

Authorized Signature: ________________________________________________________________________________________

Name: __________________________________________________________________________________________________________

Designation: ___________________________________________________________________________________________________

Conforme:

Signature of Authorized Representative: ___________________________________________________________________

Name of Authorized Representative: _______________________________________________________________________

Designation: __________________________________________________________________________________________________

Date: ___________________________________________________________________________________________________________
 (With Bank’s Letter Head)

PERFORMANCE SECURITY (Bank Guarantee)

___________________________________________________________________________________

To: __________________________________________

WHEREAS, [name and address of contractor] (hereinafter called the “Contractor”) has
undertaken, in pursuance of Contract No. [insert number] dated [insert date] to execute the [insert
the name of the contract] (hereinafter called the “Contract”);

AND WHEREAS, it has been stipulated by you in the said Contract Agreement that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum specified
therein as security for compliance with his obligations in accordance with the Contract Agreement;

AND WHEREAS, we have agreed to give the Contractor such a Bank Guarantee;

NOW THEREFORE, we hereby affirm that we are the Guarantor and responsible to you, on
behalf of the Contractor, up to a total of [insert amount of Guarantee in numbers and in words] such
sum being payable in the types and proportions of currencies in which the Contract Price is
payable, and we undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of [amount of Guarantee] as aforesaid without your
needing to prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of demand of the said debt from the Contractor before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the
Contract Agreement or of the Works to be performed there under or of any of the Contract
documents which may be made between you and the Contractor shall in any way release us from
any liability under this Guarantee, and we hereby waive notice of any such change, addition, or
modification.

This Guarantee shall be valid until twenty-eight (28) days from the date of issue of the
Certificate of Final Acceptance.

Signature and seal of the Guarantor_________________________________________________________________________

Name of Bank__________________________________________________________________________________________________

Address________________________________________________________________________________________________________

Date: ___________________________________________________________________________________________________________
 CONTRACT AGREEMENT

THIS CONTRACT AGREEMENT, made this [insert date] day of [insert month], [insert year]
between [insert name of Procuring Entity] (hereinafter called the “Entity”) and [name and address of
Contractor] (hereinafter called the “Contractor”).

WHEREAS, the Entity is desirous that the Contractor execute [insert the name of the
contract] (hereinafter called “the Works”) and the Entity has accepted the Quotation for [insert the
contract amount in Philippine Peso in words and in numbers] by the Contractor for the execution and
completion of such Works and the remedying of any defects therein.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Contract Agreement, words and
expressions shall have the same meaning as are respectively assigned to them in the
Terms and Conditions hereinafter referred to.

2. The following documents shall be attached, deemed to form, and be read and
construed as part of this Agreement, to wit:

(a) Request for Quotation (RFQ) including the detailed computation of costs per
item of works as per Bill of Quantities;
(b) Terms and Conditions;
(c) Bill of Quantities (BOQ);
(d) Plans and Specifications;
(e) Addenda and/or Supplemental, if any;
(f) Eligibility, Technical and Financial Documents;
(g) Notice of Award;
(h) Performance Security; and
(i) Construction Safety and Health program approved by the Department of
Labor and Employment.

3. In consideration of the payments to be made by the Entity to the Contractor as

hereinafter mentioned, the Contractor hereby covenants with the Entity to execute
and complete the Works and remedy any defects therein in conformity with the
provisions of this Contract Agreement in all respects.

4. The Entity hereby covenants to pay the Contractor in consideration of the execution
and completion of the Works and the remedying of defects wherein, the Contract
Price or such other sum as may become payable under the provisions of this
Contract Agreement at the times and in the manner prescribed by this Contract
Agreement.

IN WITNESS WHEREOF, the parties thereto have caused this Contract Agreement to be
executed the day and year first before written.

Signed, sealed, delivered by ____________________________ the _______________________________ (for the Entity)

Signed, sealed, delivered by ____________________________ the __________________________ (for the Contractor)

Binding Signature of ENTITY ________________________________________________________________________________

Binding Signature of CONTRACTOR ________________________________________________________________________

============================================================================

Republic of the Philippines]

City of _______________________] s.s

BEFORE ME, this _______ date of _______________________ at _____________________________, personally

appeared the following:

Name Competent Evidence of Identity Date/Place of Issue

______________________________________ TIN: _______________________________ __________________________

______________________________________ TIN: _______________________________ __________________________

Known to me and to me known to be the same persons who executed the foregoing CONTRACT
AGREEMENT consisting of __________ (_____) pages including this page, and who acknowledged to me
that the same is their free and voluntary act and deed.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my notarial seal at the
place and on the day first written above.

NOTARY PUBLIC

Doc. No. _________

Page No. _________
Book No. _________
Series of _________.