DOWNTOWN OAKLAND ASSOCIATION INTERIM BOARD OF DIRECTORS JANUARY 20TH, 2009, 3:00 P.M.

MARRIOT HOTEL, ROOM 212, 2ND FLOOR

Present:

Scott Stafford/CIM Group, Paul Grafft/Shorenstein, Denise Trudeau/Clorox, Laurie Berberich/CAC, Martin Ward/Old Oakalnd, Drew Lisac/Bank of America, Pamela Izzo/SKS, JC Wallace/SKS Chris Curtis/Metrovation

Excused Absence: Int. Staff: Guests:

Marco Li Mandri, New City America, Helen Wyman, Jeanie Gerard/Councilwoman Pat Kernighans office

DISCUSSIONS HELD AND DECISIONS MADE BY THE INTERIM BOARD OF DIRECTORS

SUBJECT
Introductions

DISCUSSION
JC Wallace, the Interim President, called everyone together at 3:00 p.m. Introductions were made Paul moved and JC seconded that the meeting minutes of th December 17 Board meeting be approved. No public comments or announcement were made

ACTION?

Minutes of December th 17 Interim Board meeting Public announcements

The motion to approve the minutes was approved unanimously.

Organization Committee report

Demonstrations in Downtown Oakland and Lake Merritt

A thorough discussion EXECUTIVE SESSTION. took BOARD MEMBERS ONLYplace on the recent demonstrations ARE ALLOWED TO STAY. that occurred due to DISCUSSION ON THE the BART shooting SELECTION OF THE at the Fruitvale Station on New ADMINISTRATION FOR Years Eve. Paul, THE DOWNTOWN Scott, Denise and JC all OAKLAND ASSOCIATION commented on the FOR 2009 impact staff was not (Interim the negative press was having on the present for this session) district and their JC went over the employees. After interview and screening process for the candidates who responded to the RFP for administrative services for both the Downtown Oakland Association Lake Merritt/Uptown District Association for 2009. Staff was not present for this discussion. A thorough discussion took place.

Scott moved and Martin seconded that New City America be awarded the contract for administration services. Marco will serve as the Executive Director, Helen Wyman will serve as the District Manager and Steve Snider will serve as the Assistant District Manager. The motion to select the New City America team as the administrative team was approved unanimously.

EXECUTIVE SESSION WAS ENDED. GUESTS AND STAFF WERE INVITED TO ATTEND THE INTERIM BOARD MEETING AGAIN. INTERIM STAFF WE ASKED TO RETURN TO CONTINUE WITH THE MEETING

Demonstrations in Downtown Oakland and Lake Merritt

A thorough discussion took place on the recent demonstrations that occurred due to the BART shooting at the Fruitvale Station on New Years Eve. Paul, Scott, Denise and JC all commented on the impact the negative press was having on the district and their employees. After discussion, it was decided that staff and others should pursue looking at the following: 1. How these permits are being issues and why they are being issued for th 14 and Broadway. Downtown had nothing to do with the unfortunate shooting. 2. Seeing if there could be a change of venue for the demonstrations and the trial; 3 Ensuring that those businesses that were damaged were compensated. Aliza reported that a $100,000 fund had been raised to compensate businesses for property damage. The fund was created by Wachovia Bank ($50,000), the Redevelopment Agency ($40,000) and PGE, ($10,000). Aliza also reported that it had been difficult to get in touch with BART administrators in light of the lack of communication between BART and the

Contract with the City Office space Marco stated that the Interim Board had to authorize JC to sign the contract with the City on behalf of the corporation Approval of Reimbursements

Marco had compiled a grid of office spaces that Laurie moved and Paul had been submitted seconded that JC sign after a solicitation of the contract with the local brokers and City. The motion was landlords. Earlier in the approved unanimously. day, Deborah Boyer the Int. President of Lake a Marco had attached Merritt/Uptown CBD, sheet that laid out all of Marco and Helen had the reimbursements that all looked made to had to beat office spaces on the CBD A funders of the list. total of four spaces near formation effort, bridge th funders, New City 17 Street and Americas balance of Broadway were payments of formation reviewed. andBoard was asked to The interim administration. Marco allow Deborah, The total payback $86,713.50, as and Helen to make a outlined in the report. of selection (SKS was one Discussion followed the bidders so JC couldnt participate in the selection due to conflicts), based upon the following: the office was a close to th 17 and Broadway as

Scott moved and JC seconded reimbursement of the funders, interim administration, and formation costs. The motion to reimburse all of the parties was approved unanimously

Office space

Marco had compiled a grid of office spaces that had been submitted after a solicitation of local brokers and landlords. Earlier in the day, Deborah Boyer the Int. President of Lake Merritt/Uptown CBD, Marco and Helen had all looked at office spaces on the list. A total of four spaces near th 17 Street and Broadway were reviewed. The Board was asked to allow Deborah, Marco and Helen to make a selection (SKS was one of the bidders so JC couldnt participate in the selection due to conflicts), based upon the following: the office was a close to th 17 and Broadway as possible; The office space could accommodate admin staff, Block by Block and the selected maintenance contractor; It would be a one year lease split between DOA and the LMUDA; The office rent must fit within a $48,000 budget allocated for nonpersonnel related services budget for the balance of the calendar year. Marco stated that he would also put out a request for donated office furniture to

Hardship policy and District Identity consideration

Bank account

Block by Block start up

Maintenance RFP

The proposed Hardship policy and application had been passed out at the last meeting for review and consideration at this meeting. Marco reiterated that the reimbursements would only be for one year and would be a percentage of the assessments paid based upon demonstrated hardship. Marco announced that a new DOA bank account had been set up at the Lake Merritt branch of the Bank of America. This was an Organization Committee decision Martin and Laurie gave an update on the startup of Block by Block ambassadors for both districts. They reported that there will be 13 bodies, 7 in Lake Merritt and 6 in Downtown Oakland, 6 days per week and 14 hours per day. Martin and Laurie gave an update on the Maintenance RFP progress. They reported that 8 contractors had submitted bids, 6 had expressed interest and will submit proposals by the following Monday. The timeline for selection was reviewed. Recommendations will be made by the next Board of Directors meeting.

Scott moved and Martin seconded approval of the Hardship Reimbursement policy and application. The motion was approved unanimously

No action taken

No action taken

No action taken

District Identity and Streetscape Improvements Report Chair Selection

Logo

Regular Board Meetings

Next Board meeting

Marco reported that Carmen Santisteban of Shorenstein/City Center, has offered to Chair a Joint DISI committee for both corporations. The Committees first task will be to work with Board members PR firms to launch the districts services to the outside world Marcos staff will finalize a logo in light of the needs for Security and Maintenance to create branding for the CBDs. Marco will submit the logos to the Organization Committees for review. Marco suggested that the Interim Board plan on meeting each month, on the third Tuesday at 3:00 at the Downtown Marriott, with the option to move to every other month once the Committees are up and running The next meeting of the interim Board will take place on Tuesday, th February 17 at 3:00 p.m. at the Downtown Marriott. By that time, the funds will have been transferred by the City and the meetings shall be subject to the provisions of the Brown Act open meeting regulations

No action taken

No action taken

The Board agreed to this schedule by consensus. It is the prerogative of the Board to change this meeting schedule as needed.

The next meeting date, time and location were approved by consensus

Minutes taken by Marco Li Mandri, Executive Director, Downtown Oakland Association

DOWNTOWN OAKLAND ASSOCIATION

388 19th Street Oakland, California 94612 Phone 510.238.1122 Fax 510.452.4529 mail@downtownoakland.org www.downtownoakland.org