IT1802

Hands-on Guide
Basic Formatting

To format line spacing:

1. Select the text you intend to format.

2. On the Home tab, click the Line and Paragraph Spacing command and choose among the
six (6) default options.

From the same drop-down menu, you can click Line Spacing Options… or the Expand button
of the Paragraph group to access the Paragraph dialog box. This allows you to customize the
spacing.

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To format paragraph spacing:

1. Select the paragraph(s) you intend to format.

2. On the Home tab, you click the Line and Paragraph Spacing command and choose between
Add Space Before Paragraph and Add Space After Paragraph.
From the same drop-down menu, you can click Line Spacing Options… or the Expand button
of the Paragraph group to open the Paragraph dialog box. From here, you can control how much
space there is before and after your selected paragraph(s).

To add a border to a paragraph:

1. Select Design > Page Borders.

2. Make selections for how you want the border to look.

To apply shading to a paragraph:

1. Select Design > Page Borders.

2. Under the Shading tab, select your desired color and patterns.

To insert a page break:

1. Place the insertion point where you want to create the page break.

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2. On the Insert tab, click the Page Break command.

Other ways are by clicking the Breaks command on the Layout tab or by pressing Ctrl + Enter on
your keyboard. The page break will be inserted into the document, and the text will move to the next
page.

To insert a section break:

1. Place the insertion point where you want to create the section break.
2. On the Layout tab, click the Breaks command, then select the desired section break from the drop-
down menu.
3. A section break will appear in the document.

To indent a paragraph:

1. Select the text you want to indent.

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2. On the Home tab, click the Increase Indent or Decrease Indent command.

The selected text will indent.

Other ways to indent are by using the Tab key on your keyboard and by using indent markers through
Ruler. To display the Ruler, check the Ruler box on the View tab.

To add tab stops using the Tabs dialog box:

1. Select the paragraph or paragraphs you want to add tab stops to.

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2. On the Home tab, in the Paragraph group, click the Paragraph dialog box launcher, and then click
the Tabs button.
3. In the Tab stop position box, enter the position (measurement) on the ruler where you want to set
the tab stop.

4. Under Alignment, select among Left, Center, Right, Decimal, or Bar.

5. Select your preferred leader (a series of characters used in linking tabs) or stick with the default
choice (1 None).
6. Click Set > OK.

To add tab stops using Ruler:

1. Select the paragraph or paragraphs you want to add tab stops to.
2. Click the tab selector until the tab stop you want to use appears.

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3. Click the location (bottom edge) on the horizontal ruler where you want your text to appear.

4. Place the insertion point in front of the text you want to tab, then press the Tab key. The text will
jump to the next tab stop.

To clear tab stops using the Tabs dialog box:

1. On the Home tab, in the Paragraph group, click the Paragraph dialog box launcher, and then click
the Tabs button.
2. Choose one of the following:
• To clear a single tab stop, in the Tab stop position list, choose a tab stop position, click
Clear > OK.
• To clear all tab stops, click Clear All > OK.

Another way to clear a tab stop is to simply drag it off the Ruler.

To add a header or footer:

1. On the Insert tab, choose either Header or Footer.
2. Select any built-in format for your header or footer. After you choose a format, the header and footer
area is shown in your document.
3. Type the text you want in the header or footer.
4. Click the Close Header and Footer button.

To edit any existing header or footer, you can either click Edit Header or Edit Footer. An
alternative is to double-click inside the header or footer area.

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