Terms of Reference

Consultancy opportunity with National Audubon Society

Audubon Americas - Panama Program Administrator

THE TEAM’S MISSION: Audubon Americas (AA) is the international division of National
Audubon Society. In 2021, we completed a new five-year business plan highlighting 4
strategies: 1) Subnational and National Protected Areas - Audubon will work with partners to
establish more than 80 new protected areas covering 2 million hectares and improve
management of an additional 2 million hectares; 2) Working Lands - Audubon and partners will
work with farmers to create healthier habitats for wildlife while expanding productivity and profit
for farmers on 5 million hectares of agricultural lands in once-forested landscapes; 3) Coastal
Resilience - Audubon and partners aim to restore or improve the management of 1 million
hectares of coastal habitat; 4) Building a Constituency for Birds - We will build public
commitment to conservation by engaging one million people across the hemisphere.

GENERAL JOB DESCRIPTION: The AA team is looking for a proactive Program administrator
who is fluent in Spanish, preferably with English knowledge, and based in Panama. In this
position, you would be helping the AA team coordinate on-the-ground work and logistics for
different projects in Panama, as well as engage with key stakeholders and represent AA in
meetings with partners, governmental officials and local communities. Simultaneously, the
Program Administrator will ensure regular communication and reporting amongst team members
and help update management systems.

Submit Resume and Cover Letter by: May 30th to international@audubon.org

Expected starting date: July 1st

WHAT YOU’LL DO:

• Support local financial accountability;

• Represent Audubon in meetings – take notes, track and do follow-ups;
• Support on-the-ground logistics - hotel and venues reservations, materials needed, etc.;
• Support event development and coordination;
• Support agendas development for visits, meetings, events, etc.;
• Track and report back on local activities - keep Program Associate and Coastal
Resilience Director informed of on-the-ground developments – through regularly
updating the team’s management tool monday.com;
 • Regular updating and management of existing list of stakeholders of Panama – in
collaboration with the Program Associate and the Communications Specialist;
• Support on carrying out and ensuring effective and timely execution and reporting of
project activities in coordination with project partners, consultants and Audubon staff;
• Work with the team to ensure that IADB administrative procedures are followed on-the-
ground by all team members.

QUALIFICATIONS AND EXPERIENCE:

• Experience in project coordination, implementation and monitoring, reporting and

communications;
• Ability to synthesize, translate and write good quality products.
• Knowledge of Microsoft Suite tools: Word, Excel, PowerPoint, and Monday.com (a plus);
• Fluency in Spanish, and preferably in English;
• Soft skills: good communicator, pragmatic, proactive, experience working in fast-paced
work environments, with a flexible approach to work, and willingness to learn;
• Experience in building relationships internal/external and establishing communications
with key stakeholders on-the-ground/virtually;
• Some knowledge/interest in environmental topics, a plus;
• Knowledge of NGO world, a plus.

OPPORTUNITY SUMMARY:

• Type of contract: Consultancy

• Length of contract: 12 months (with possibility for extension)
• Expected starting date: July 1st
• Location: Panama
• Responsible person: Julio Montes de Oca
• Requirements: You must be a citizen of one of the IDB’s 48 member countries and have
no family members currently working at the IDB Group.

National Audubon Society is administering this contract through funds from the Inter-
American Development Bank (IADB) and, therefore, following IADB’s procurement
processes, rules and regulations.

IADB GENERAL INFORMATION

WHAT YOU’LL NEED:

Citizenship:

• [for national consultants] You are either a citizen of Panama or a citizen of one of IDB’s
48-member countries with residency or legal permit to work in Panama.
• [for international consultants] You are a citizen of one of IDB’s 48-member countries.

Consanguinity: You have no family members (up to fourth degree of consanguinity and second
degree of affinity, including spouse) working at the IDB Group.

Languages: Spanish, English (preferred)

OUR CULTURE: Our people are committed and passionate about improving lives in Latin-
America and the Caribbean, and they get to do what they love in a diverse, collaborative and
stimulating work environment. We are the first Latin American and Caribbean development
institution to be awarded the EDGE certification, recognizing our strong commitment to
gender equality. As an employee you can be part of internal resource groups that connect our
diverse community around common interests.

We encourage women, afro-descendants, people of indigenous origins, and persons with

disabilities to apply.

ABOUT US: At the IDB, we’re committed to improving lives. Since 1959, we’ve been a leading
source of long-term financing for economic, social, and institutional development in Latin America
and the Caribbean. We do more than lending though. We partner with our 48-member countries
to provide Latin America and the Caribbean with cutting-edge research about relevant
development issues, policy advice to inform their decisions, and technical assistance to improve
on the planning and execution of projects. For this, we need people who not only have the right
skills, but also are passionate about improving lives.

Our team in Human Resources carefully reviews all applications.