Jakarta, 10 January 2020

Confirmation Letter of Wedding After party

To: Mr. Juan Richardo
Juanrichardo23@gmail.com
+62 811-1171-090

Re: Confirmation Letter for Wedding After Party on Sunday, 9th February 2020

Dear Mr. Juan,

Thank you for choosing Fairmont Jakarta as the venue for upcoming event of Wedding After Party
on Sunday, 9th February 2020

We are glad to offer the Hotel’s services based on requirements for the Program, as outlined herein
below:

The following outlines our understanding of your meeting and function space requirements.

CATERING REQUIREMENTS
End Number of
Day and Date Start Time Function Venue Setup
Time Guests
Sunday, 9th Cocktail
21.00 pm 00.00 am Barong Bar Existing 100
February 2020 Reception

RATES

 EVENT ARRANGEMENTS at Barong Bar, Ground Floor

 Usage of Barong Bar closed for Public with minimum spend of Food & Beverage IDR
25.000.000 ++ / 30.250.000nett
 Guarantee 100 pax
 Event start 21.00 pm – 00.00 pm
 Wine Corkage IDR 350.000 ++/bottle, Spirit or Liquor IDR 500.000++/bottle
 Existing table set up
 Live Music allowed from 9 pm
 5000 watt electricity provided
 Any additional beverage will be charged as per consumption

______________________________
Client Initials and Company Stamp/ Date
Page 1 of 8
Jalan Asia Afrika No. 8
Jakarta 10270
Tel +62 21 2970 3333
www.fairmont.com
RENTAL OF AUDIO VISUAL EQUIPMENT

We are pleased to propose the following AV Equipments for your kind perusal:
 LCD Projector (3,000 Lumens) can be arranged at IDR 4,000,000++ per unit per day;
 Wireless Handheld Microphone can be arranged at IDR 350,000++ per unit per day;
 Wireless internet can be arranged at IDR 200,000++ per user per IP address.

All prices are in Indonesian Rupiah and are subject to service charge and prevailing government tax.

COST ESTIMATION AND PAYMENT SCHEDULE

Cost per person/

Date Function Venue Attendance
min. revenue Charges

9th
Wedding
February Barong Bar 100 IDR 30.250.000 IDR 30.250.000
After Party
2020
Corkage Fee
for bottle
guarantee
opened
Additional
beverage
consumption
Total Cost Estimation IDR 30.250.000
Grand Total for Catering
IDR 30.250.000 Net
(inclusive of service charge and prevailing government tax)

FOOD & BEVERAGE GUARANTEE

Fairmont Jakarta requires receiving the confirmation of final number of participants three (3) days before
the event date at the latest. This confirmation number of participants will be used as the guidance to
determine the initial charge that will be applied to the client for this particular event. This initial charge
will be the guaranteed amount that client is required to pay to the Hotel.

CANCELLATION POLICY
The arrangements as outlined in this Confirmation Letter are to be protected on a definite basis upon
receipt of originals of this signed Confirmation Letter by Hotel no later than 9th January 2020. In the
event that Wedding After Party cancels the entire Program after confirming its approval to this
Confirmation Letter, a lost revenue of IDR 25.000.000 ++ rate include service charge & prevailing
government tax will be imposed upon the event, which the parties intend as liquidated damages and not
as a penalty.

______________________________
Client Initials and Company Stamp/ Date
Page 2 of 8
Jalan Asia Afrika No. 8
Jakarta 10270
Tel +62 21 2970 3333
www.fairmont.com
BILLING, MASTER ACCOUNT AND DEPOSIT ARRANGEMENTS
Banquet charges will be applied to Wedding after party Master Account.

Settlement due on Thursday, 9th January 2020 IDR 25.000.000++ / 30.250.000nett

SETTLEMENTS can be made to:

Bank Name : Bank BTPN

Beneficiery : Senayan Trikarya Sempana, PT
A/C (IDR) : 1010240006
Swift Code : SUNIIDJA
Bank Address : Menara BTPN, 37th Fl
Jl Dr Ide Anak Agung Gde Agung Kav.5.5-5.6
Jakarta 12950

EXCESS CHARGE (If no credit facility account)

Any excess and additional charge must be settled upon the completion of the event or on the check-out
date.

LATE PAYMENT CHARGE

Payment of any outstanding charges on the Master Account shall be made upon receipt of the statement.
It is agreed that should payment not be made within 30 (thirty) days of the date of the final statement, late
payment charges in the amount of the lower of 1.5% (one point five percent) per Month, or the highest
rate permitted by law, will be applied to Wedding after party Master Account. Interest charges are
subject to change.

PROMOTIONAL MATERIALS
The Hotel does not permit anything to be nailed, posted or otherwise attached to its walls. Only pre-
authorized signage, promotional material, etc., will be allowed in any lobby areas. Communication of the
above requirements to Wedding after party delegates and/or exhibitors is the responsibility of the
Program Organizer.

DAMAGE TO PROPERTY
Wedding after party shall be liable for any damage, normal wear and tear excluded, to the Hotel
function space, or to any other real or personal property of the Hotel, caused by the act or omission of
Wedding after party, its agents, directors, shareholders, employees, members, attendees, contractors,
volunteers, or performers. Wedding after party will not, and shall not permit others to, drive nails,
tacks, hooks, screws, or other items into any part of the Hotel function space, Hotel equipment or
property. Wedding after party Group shall return the function space to Hotel in as good of
condition and repair as the same shall have been found when licensed for Wedding after party s use.

LOST OR STOLEN PROPERTY

Hotel shall not be responsible for losses by Wedding after party, its agents, directors, shareholders,
employees, members, attendees, contractors, volunteers, performers or any other party due to theft,

______________________________
Client Initials and Company Stamp/ Date
Page 3 of 8
Jalan Asia Afrika No. 8
Jakarta 10270
Tel +62 21 2970 3333
www.fairmont.com
damage to, or disappearance of equipment or other personal property, it being specifically acknowledged
that such equipment and property is not under the care, custody, or control of Hotel.

SET UP AND DECORATION

Open flame is strictly prohibited by fire code. Enclosed votive candles, tea lights, floating candles, and
chafing dishes are acceptable. Pillar or taper flame must be enclosed by hurricane glass or other approved
enclosures. The use of sparklers, fireworks or pyrotechnics inside or outside of the Hotel building is
strictly prohibited. Hazardous chemicals and materials are prohibited. Pins, tacks, nails or other
puncturing devices are prohibited.
Scotch, masking, duct tapes and glue are not allowed on any surface. All other adhesives must be
approved. Glitter, confetti, sand or any substance that causes litter or debris inside the facility or on the
grounds is prohibited. Violation of these rules may result in additional damage/cleaning fee.

STORAGE & MATERIALS HANDLING

Arrangements must be made with the Hotel’s Conference Services/Catering Office and Wedding after
party Customs Broker. Materials being delivered to the Hotel must not be delivered prior to the set-up
date. All materials should be clearly labelled with the function name, function date, function room, and
Conference Services/Catering representative's name.

On the set-up date, materials must be delivered directly to the meeting floor or assigned storage area and
not left in the loading areas. Such displays (i.e. tabletop displays) or products must be removed from the
function room daily, unless the room is reserved on a 24-hour basis. In such cases, the Hotel will arrange
to have the function room locked. The Hotel will not be responsible for the exhibit, displays and
products locked in the function room.

ALLERGY CLAUSE
In the event that any of the guests in your group has food allergies, you shall inform us of the names of
such persons and the nature of their allergies, in order that we can take the necessary precautions when
preparing their food. We undertake to provide, on request, full information on the ingredients of any
items served to your group. Should you not provide the names of the guests and the nature of their food
allergies, you shall indemnify and hold us forever harmless from, and against, any and all liability or claim
of liability for any personal injury that does not occur as a direct result of our negligence or the negligence
of any of our representatives. In the event of such negligence by us, or any of our representatives, we
shall be responsible for all expenses reasonably incurred in the defence of such liability or claim of liability.

USE OF HELIPAD
The Hotel grants to Wedding After Party, at additional cost, a non-exclusive right to use the Helipad
located at the rooftop of Hotel subject to all applicable law and Hotel’s rules and regulation.

Wedding After Party shall warrant that its personnel is familiar with all equipment, instruments, as well
as the approved flight path and other items related to the operational of the Helipad, and agrees that the
use of Helipad and all such equipment, instruments and other items is at Wedding After Party’s sole
risk.

Wedding After Party shall provide public liability, property damage, bodily injury and any other
insurance covering the use of Helipad and Helicopter, and shall indemnify, defend and hold harmless
Fairmont Jakarta, its parent companies, subsidiaries, affiliates, officers, directors, employees, agents and
representatives from, and against, any and all judgments, damages, claims, attorney’s fees and costs which
the indemnities and their successors or assigns may suffer or incur arising out of the use of the Helipad

______________________________
Client Initials and Company Stamp/ Date
Page 4 of 8
Jalan Asia Afrika No. 8
Jakarta 10270
Tel +62 21 2970 3333
www.fairmont.com
and access thereto regardless of the cause thereof. All policies must contain a waiver of subrogation
clause with respect to Hotel and its subsidiaries and affiliates. PT Senayan Trikarya Sempana and PT
AAPC Indonesia should be named as Additional Insureds.

USE of DRONES
Wedding After Party shall carry legal liability insurance (either via general liability or aviation type
insurance policy) with respect of operating owned and/or non-owned unmanned aircraft system or
unmanned aerial vehicle, commonly known as a drone, used directly or indirectly in the performance of
the services, covering bodily injury, personal injury or property damage with a combined single limit of
not less than USD2 million dollars per any one occurrence. This policy shall by its wording or
endorsement, include but not be limited to, the following:

a) Blanket contractual liability, including insurable liability assumed by Wedding After Party
under this Confirmation Letter;
b) "Cross liability" clause which shall have the effect of insuring each entity named in the policy as
an insured in the same manner and to the same extent as if a separate policy had been issued to
each;
c) PT Senayan Trikarya Sempana and PT AAPC Indonesia should be named as Additional
Insureds; and,
d) Waive their rights of subrogation against any of the Additional Insureds.

FORCE MAJEURE
If this Confirmation Letter becomes illegal or impossible to perform by either party due to acts of God,
war, terrorist act, disaster, strikes or threat of strikes, civil disorder, government regulations, change in
state or local, bankruptcy or other comparable unforeseeable emergency, this Confirmation Letter may be
terminated for any one or more of such reasons by written notice from either of the parties to the other.

INDEMNIFICATION
Wedding After Party shall indemnify and hold Fairmont Jakarta, its parent companies, subsidiaries,
affiliates, officers, directors, employees, agents and representatives forever harmless from, and against,
any and all personal injury, property damage, loss, liability or claim of liability, expenses, fines and
penalties including reasonable legal fees caused by any wrongful or negligent act, error or omission of
Wedding After Party, its guests, invitees, agents, delegates or representatives, except to the extent and
percentage attributable to the Hotel’s negligence.

The Hotel shall indemnify and hold Wedding After Party, its parent companies, subsidiaries, affiliates,
officers, directors, employees, agents and representatives forever harmless from and against, any and all
personal injury, property damage, loss, liability or claim of liability, expenses, fines and penalties including
reasonable legal fees caused by any wrongful or negligent act, error or omission of the Hotel, its agents,
employees or representatives, except to the extent and percentage attributable to the Group’s or its
guests’, invitees’, agents’, delegates’ or representatives negligence. This indemnification provision shall
survive the termination or expiration of this Confirmation Letter.

INSURANCE
The Hotel and Wedding After Party agrees to carry, and upon demand to provide evidence of, a
sufficient amount of insurance to provide coverage for any liabilities arising out of or resulting from our
respective obligations pursuant to this Confirmation Letter. The requirement for an insurance certificate
will be communicated if necessary.

______________________________
Client Initials and Company Stamp/ Date
Page 5 of 8
Jalan Asia Afrika No. 8
Jakarta 10270
Tel +62 21 2970 3333
www.fairmont.com
COMPLIANCE WITH LAW
Wedding After Party, its attendees, guests or staff members shall not engage in any activities within the
Hotel’s premises that violate any laws or regulations. The Hotel shall not be liable for fines or penalties
imposed as a result of such violation.

MISCELLANEOUS PROVISIONS
This Confirmation Letter is made and will be performed in Province DKI Jakarta, Indonesia, and shall be
governed by and construed in accordance with Indonesian law, excluding its conflict of law rules. By
executing this Confirmation Letter, you consent to the exercise of personal jurisdiction over it by, and
venue in, the district court of Central Jakarta, Indonesia.In the event of litigation arising from or
associated with this Confirmation Letter, the Hotel agree that the prevailing party shall recover its
attorney’s fees and any costs incurred. Should collection action become necessary, in the sole discretion
of the Hotel, all costs associated with that collection action, including attorney’s fees, will be posted to the
Wedding After Party ’s master account.

ASSIGNMENT OF CONFIRMATION LETTER

This Confirmation Letter is the entire agreement between the Parties, superseding all prior proposals both
oral and written, negotiations, representations, commitments and other communications between the
Parties, and may only be supplemented or changed in writing, signed by authorized representatives of the
Parties. None of the representatives have been or are authorized to make any representation that varies
from the express terms of this Confirmation Letter, though this Confirmation Letter may be amended or
supplemented in writing. Wedding After Party may not assign this Confirmation Letter or any of its
rights under this Confirmation Letter without prior written consent from the Hotel. Wedding After
Party further agree that any change in its corporate or business ownership structure, whether by merger,
amalgamation, take-over or otherwise, shall not serve to cancel, modify or in any way reduce your
obligations under this Confirmation Letter and this Confirmation Letter shall remain in full force and
effect with respect to you and any successor entity.

______________________________
Client Initials and Company Stamp/ Date
Page 6 of 8
Jalan Asia Afrika No. 8
Jakarta 10270
Tel +62 21 2970 3333
www.fairmont.com
OPTION
To confirm arrangements for this Program, please sign and return both original copies of this
Confirmation Letter to the Hotel prior to or no later than 9th January 2020. Should the Hotel not receive
the executed originals of this Confirmation Letter by 9th January 2020., the Hotel reserves full right to
release any reservations being held for the Program.

We are confident that the Hotel facilities will provide you with the ideal site for the Program and we are
committed to making Wedding After Party Program at Fairmont Jakarta an unforgettable event.

Should you have any questions, please reach the undersigned at Faisal.Zualmansyah@fairmont.com

The parties have requested that this Confirmation Letter and any other related correspondence,
documents or notices be prepared in English.

Sincerely,

On behalf of: On behalf of:

Fairmont Jakarta Mr. Juan Richardo

__
Signature Signature & Company stamp
Name : Faisal Zualmansyah Name :
Title : Banquet Ops Manager Title :
Date :

__
Signature
Name :
Title :

NOTE: Written acceptance constitutes a binding agreement between us and this document
must therefore be signed by a representative authorized to commit to such arrangements on
behalf of Wedding After Party. This Confirmation Letter may be executed in counterparts
and delivery of an executed copy of this Confirmation Letter by any party via electronic
transmission will be as effective as delivery of a manually executed copy of the Confirmation
Letter by such party.

______________________________
Client Initials and Company Stamp/ Date
Page 7 of 8
Jalan Asia Afrika No. 8
Jakarta 10270
Tel +62 21 2970 3333
www.fairmont.com
LE CLUB ACCOR MEETING PLANNER

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Page 8 of 8

Jalan Asia Afrika No. 8

Jakarta 10270
Tel +62 21 2970 3333
www.fairmont.com