WORKPLACE EMERGENCY

PREPAREDNESS

B.E.S.O. SAFETY TRAININGS & CONSULTANCY SERVICES

DOLE Accredited OSH Training Organization: No. 1030-103020-127

thebesoproject@gmail.com BESO STO

 OBJECTIVES

• learn key steps for developing a workplace emergency

response plan
• how to responds during workplace emergency
• prepare for conducting emergency drills and exercises
 OVERVIEW
(DEFINITION)

A WORKPLACE EMERGENCY is:

• A condition or event requiring immediate action as it
poses danger/peril to the safety of person and property.
• Emergencies can be large or small.

A RESPONSE is:
Includes actions taken to save lives and prevent further
property damage in a disaster or emergency situation.
 TYPES OF EMERGENCY

• Natural: Fire, Tornado, Flood, Severe Weather, Earthquake,

Pandemics, Volcanic Eruption
• Environmental: Loss of Power, Loss of Communications,
Hazardous Material Release, Explosion
• Human Engineering: Workplace Violence,
Sabotage/Arson, Terrorism, Bomb Threat
• Technical: Network Failure, Software Failure, Viruses,
Machinery Failure
 HOW WILL YOUR BUSINESS
SURVIVE?

• After a business interruption?

• If property damage occurs?
• At a remote location?
• Loss of employees?
 WHY PREPARE FOR EMERGENCIES?

• Keep employees and responders free from harm.

• Manage life-threatening situations.

• Minimize damage to the environment, equipment,

machinery, tools, etc.

• Minimize downtime.
 ARE YOU READY?

• Is your business ready to survive the worst possible

emergency?
• Emergencies strike without warning.
• When an emergency hits, your response in the next minute
could mean the difference between business survival and
losses. And survival depends upon your own readiness.
• No matter what your business involves an office building, a
manufacturing plant, or a warehouse you need an
emergency response plan, one that assures your
organization will survive the worst possible emergency.
 FOUR ELEMENTS OF AN
EMERGENCY MANAGEMENT

• Prevention: taking steps for preventing potential

emergencies. Policies and procedures to minimize the
occurrence of emergencies.

• Identify risks/vulnerabilities
• Implement preventive measures
• Assess needs and resources
• Identify stakeholders
 FOUR ELEMENTS OF AN
EMERGENCY MANAGEMENT

• Preparedness: Activities and procedures to make sure

your organization is ready to effectively respond.

• Work with community partners to develop appropriate

emergency management policies and procedures
• Clarify roles and responsibilities
• Provide training
• Conduct drills and exercises
 FOUR ELEMENTS OF AN
EMERGENCY MANAGEMENT

• Response: quickly respond to effectively protect

people, property, and the environment. The action to be
taken when an emergency occurs.

• Activate plan
• Follow the leader
• Document actions
• Debriefing
 FOUR ELEMENTS OF AN
EMERGENCY MANAGEMENT

• Recovery: recover quickly by focusing on restoring the

infrastructure, and the effects on health, culture, and the
environment. Practices to resume to normal business
operations.

• Mental health/emotional recovery

• Recognize that recovery is an ongoing process
• Emphasize the importance of appropriate interventions
• Business recovery
 GOALS OF AN EMERGENCY
RESPONSE PLAN

• Save lives
• Prevent injuries
• Protect property
• Protect the environment
 WHAT’S IN A WRITTEN EMERGENCY
RESPONSE PLAN?

• Scope and outline potential emergencies

• Alarms and other methods of initiating a response
• Site-specific response procedures
• Command structure, roles and responsibilities
• Shutting down of power
• Evacuation and assemble procedures
• Communication systems and protocols
• Emergency contact lists
• Resource lists
RESPONDING TO WORKPLACE
EMERGENCIES
KNOW THE BASIC - FIRES
KNOW THE BASIC - FIRES
 KNOW THE BASIC - FLOODS

Flood Warning
• Flooding is occurring or will occur
soon; if advised to evacuate, do so
immediately.

Flash Flood
• Rapid flooding in which low-lying
areas are completely submerged.
In many instances, a flash flood
occurs as the result of heavy rains,
but it can occur due to the collapse
of natural or man-made dams.

Flash Flood Warning

• A flash flood is occurring; seek
higher ground on foot immediately!
 KNOW THE BASIC - EARTHQUAKE

DROP, COVER & HOLD ON!

Drop down to the ground, find Cover under a sturdy desk or table, and
Hold onto it tightly.

• If You Are Outdoors

Find an area away from power lines, trees, cars, and buildings, drop to
the ground and cover your head with your arms.
 KNOW THE BASIC - TORNADO

• Tornado Watch
Tornadoes are possible.
Remain alert for approaching
storms.
• Watch the sky and stay tuned to
Weather Radio, commercial radio,
or television for information.

• Tornado Warning
A tornado has been sighted or
indicated by weather radar.
Take shelter immediately!
 KNOW THE BASIC - TERRORISM

• Making threats to cause physical harm to a person or to their

property with the intent to scare or intimidate is considered
terrorism.

• If you See Something Say Something - Report threats, and suspicious

activities to parents, school officials, and law enforcement.

• Protect yourself from cyber-terrorism

• Keep your passwords safe and unique (harder to break).
• Stop, Think, Connect - stop & think before you connect to an unknown
website.
 KNOW THE BASIC – VOLCANIC
ERUPTION

• Learn about your community warning

systems and emergency plans.

• Listen to and heed the warnings

given. Follow the evacuation order
issues by authorities. Evacuate from
the place as soon as the authorities
tell you to do so. Stay out of the area
defines as restricted zone.

• Protect yourself from ashfall. Cover

your nose with a wet piece of cloth so
that you will not inhale the smoke.
Cover your eyes from dust and
smoke.
 ELEMENTS OF EMERGENCY
PREPAREDNESS AND RESPONSE

• Identify hazards and assess risk.

• Assess capabilities and resources.
• Develop an emergency plan and procedures.
• Integrate the plan with the community plan.
• Conduct training.
• Conduct Drills and Exercises.
 REQUIREMENTS FOR EMERGENCY
PREPAREDNES AND RESPONSE

1. Develop an Emergency Preparedness and Response Plan

2. Map your Facility
3. Outline your Actions
4. Availability of First Aid and Medical Services
5. Availability of Fire Protection and Control
6. Personal Protective Equipment Requirements
 1. DEVELOP AN EMERGENCY
PREPAREDNESS AND RESPONSE PLAN

• Form an Emergency Preparedness and Response Team

(Employer as head/chairman).

• Maintain a list of emergency response agencies contact info.

Person/agencies to be notified:
• Police and Bomb Squad
• Bureau of Fire Protection
• Paramedics, clinics and hospitals
• Utilities agencies (MECO, Maynilad, PLDT, etc)
• Department of Health
• Local Government Units
SAMPLE FIRE BRIGADE TEAM
STRUCTURE
 2. MAP YOUR FACILITY
(EGRESS)

• Map should include:

• layout of storage areas or buildings, and bulk storage tanks
• access roads, fences
• main shutoffs for utilities
• location of fire alarms, extinguishers, and protective clothing

• Maintain unobstructed egress. Mark all exits with signs.

• Send updated copies to emergency response and response
team whenever changes are made! Post it at strategic areas
of the premise.
 3. OUTLINE YOUR ACTIONS

• Plan step-by-step procedures according to each possible emergency:

fire, earthquake, flooding, terrorism, medical emergencies, etc.

• Prepare and implement a written action plan that includes:

• Emergency escape procedures
• Procedures for those who remain to conduct critical operations.
• Means of reporting fires and emergencies.

• Procedures to account for employees after the emergency.

• Write down everything that happens!

• Review emergency action plan with each employee when

the plan is developed, responsibilities shift, or the
emergency procedures change.
• Provide specific training to employees who are expected to
assist in evacuation.
 4. AVAILABILITY OF FIRST AID AND
MEDICAL SERVICES

• Ensure medical personnel is available for consultation and

advice on occupational health matters.

• Provide suitable facilities for quick drenching and flushing of

the eye.

In the absence of readily

accessible medical services, a
person with a valid certificate in
first aid training.
 5. AVAILABILITY OF FIRE
PROTECTION AND CONTROL

• Develop fire protection program.

• Provide fire extinguishers and other firefighting equipment.
Inspection for good operating condition should be done
periodically.
• If a fire brigade is necessary, adequately train them.
• Conduct fire drills 2x/yr. at a minimum; other emergencies
applicable 1x/yr. at a minimum.
 6. PERSONAL PROTECTIVE
EQUIPMENT REQUIREMENTS

• Provide and ensure the use and maintenance of appropriate

PPE for site operations and hazards.
• Ensure any employee-owned equipment is adequately and
properly maintained.
 EMERGENCY DRILLS AND
EXERCISES (OSHS RULE 1948.03)

1. Fire-exit drills shall be conducted at least

twice a year to maintain an orderly evacuation of
buildings, unless the local fire department
requires a higher frequency of fire drills.

2. Fire exit drills shall only include evacuation of

persons and shall not include salvage operation.
 GENERAL PREPAREDNESS
INFORMATION

• When an emergency arises, time is often your worst enemy.

You must be able to react in a quick, yet calm, manner to
minimize the adverse effects of an emergency situation.

• Training and preparation are critical to being able to respond

in a calm, effective manner during an emergency.

• Workers should be familiar with the potential hazards

presented by the equipment or materials in their work area.

• Employees should know how to shut down machinery,

equipment and processes in their work area.
 GENERAL PREPAREDNESS
INFORMATION

• You should also know the location of any emergency

equipment in your work area and how to use it.

• Become familiar with exits, evacuation routes, storm shelters

and designated meeting places that the facility uses should
an emergency force an evacuation of the premises.

• Many facilities have a trained first response team to deal

with injuries and medical emergencies. Make sure you know
how to summon this team if needed.
 GENERAL PREPAREDNESS
INFORMATION

• You should also know the closest location of a phone, which

will allow you to contact emergency numbers or other off-site
emergency responders.

• Training and preparation help ensure a calm response to

emergencies. This is why it is so important to participate in
emergency drills and response training when they occur.

• Take all of your emergency response training seriously, ask

questions and make sure you fully understand the training
you receive.
 GENERAL PREPAREDNESS
INFORMATION

• If your facility uses different alarm sounds or sequences to

signify specific emergencies, make sure you know what each
sound indicates and the proper response. This is critical
because the proper response to one type of emergency may
be the wrong response to another.

• Should an emergency occur, remember to stay calm and

follow any instructions given to you by your supervisor or
transmitted over intercoms, loudspeakers or other means of
communication.
 CONCLUSION

Controlling a loss by preventing or minimizing damage is the

major goal of your emergency response plan. Doing it right
depends upon taking two assumptions seriously:

• An emergency will occur at some point in the history of

your company. Never assume it happens to someone else.

• Readiness isn't possible without management

commitment. Management's dedication to conserving
business property is essential if management expects
emergency responders at the site to be committed to their
jobs.
THAT WOULD BE ALL. THANK YOU!