Faculty Orientation Manual

Academic year 2021- 2022

 OSB Orientation

Welcome

OSB family welcomes the newly joined faculty members for the academic year 2021-22.
We have and has created the manual to assist your onboarding to the school.
In the manual you will learn how to open your AUB user email and access the Moodle and
AUBsis portals. In addition to learning about Infosilem and OSB Parking.

2
 OSB Orientation

Getting Started
Email Account
Intranet
Moodle
AUBsis
 Open AUBsis Account
 Access Students’ list on AUBsis
WebEx
Infosilem
Parking Application
Compliance
Useful Forms
Email Account
 Once you receive your ID number, which consists of the first 2 letters of your family name followed by
numbers (ex: SA76965), you can open your AUB email account.

To create your AUB account, enter the AUBNet

Account LINK

• Click on the:
Faculty/Staff: Activate Faculty/Staff AUBNet Account

• Fill the required information and the password according to

the instructions on the right side of the page.

• Then Click Activate to activate your account.

 In case you need to change your password, go to:

https://myaccount.aub.edu.lb/ChangePassword
Fill
Either
one

 Accessing your inbox might take up to 2 hours after activation

Intranet Access
1. OSB Website Intranet, FMIS, Oracle Page
2. Click on “Intranet, FMIS, Oracle”
 Intranet
Is a shared platform for Faculty and Staff that you can access using your AUB email username and password.

Useful Manuals
links for and
faculty Shared
use All OSB events and
documents
faculty meetings
for faculty
are logged for
and staff
reference and
use
avoiding overlapping
events
 OSB Calendar:
Moodle Access
 Moodle
Once your AUB email account is created you can start using Moodle
Enter Moodle Link: https://lms.aub.edu.lb
Sign in with your AUB
email username and
password

 Accessing your Moodle might take up

to 2 hours after activation
AUBsis Access
 AUBsis

To open an AUBsis account, new users need to activate

the account before using it.

Enter:
https://cgi.aub.edu.lb/services/ssl/activate-fac-sis.html
to activate.

• Enter your AUB email username and password

• Create a pin and re-type it

• Then Click Activate to activate your account.

Once the AUBsis Account is activated, you can enter AUBsis:
https://aub.edu.lb/Pages/AUBSIS.aspx

Sign in with your AUB

email username and
password

 Accessing your AUBsis might take

up to 2 hours after activation
 Access student’s list on AUBsis
The students list must be extracted before the online courses start to enable you to add
your students to the WebEx class

• Enter Faculty Service

• Summary Class List

 Select course from drop down menu and press submit (the list will be displayed) where you can
copy and paste it on excel

Click “Display
email list” at
the end of the
list
Important Notes:

 The final course grade of students need to be

uploaded on AUBsis (as shown in the screenshot),
since AUB is still in the transitional phase from
numerical to letter grade. The grade format for
some students is numerical while the format for the
remaining students is letter grade. The grade
format for each student is displayed in the drop
down menu next to each student.
 Please enter the Conversion Table on the registrar website to make the conversion and insert the
grades in the letter forms.
 Instructors need to clear their course grades with the convener before posting them on AUBsis.
 Instructors of multi-section need to clear their course grades with the course coordinator and the convener
before posting them on AUBsis.
 Click the icon
WebEx (2 pages) to
copy your
room ID and
You can open WebEx in 2 ways: share it with
invitees
To start, Download WebEx application
OR

I. Share your Room with students or colleges Click schedule

to meet or conduct an online class. to send an email
invitation with
OR the meeting link
Write the meeting to join (example
number provided next slide)
II. Click on Schedule to open an invitation on by a host to enter
outlook with meeting information where you their meeting
can also send a message and attach room
documents. (example next slide)

 You can also Join a Meeting by entering the

meeting number provided by the host.
 Enter email
details

Your meeting Write a message

room and/or attach
information documents in the
body of the email
or the Calendar
invite
For IT assistance on all the mentioned
services, contact:

IT Service Desk
Email: it.helpdesk@aub.edu.lb
Ext: 4000
Room
Reservation
 Infosilem

Infosilem
Is the AUB portal by which we reserve rooms across AUB and parking space at OSB.

You can reserve a room at OSB during the semester for online teaching or activities for
students if the university decides to have on campus activities or classes.

You can also request a parking lot at OSB Building for your classroom guest speakers.

 To access and learn more about the system, enter Infosilem Link.
OSB Parking
OSB Parking

To request a parking lot at OSB, you need to fill an Application and present it to Mrs. Nada Kouzi, via
email nk10@aub.edu.lb or in person by presenting the filled application and the needed documents to
OSB - 4th floor room 406.
Compliance
Important Note:

 All Guests speakers to online classes or classrooms, people with potential collaboration and any
Person you are willing to hire, must be subject to Compliance check.
Send an email to Layan Sarkis: ls37@aub.edu.lb, copying the convener, with the guests’ name,
affiliation and company to run the compliance check before inviting them to your session.
Useful Forms
 Events Form:

If you are planning an event at OSB (example: case competitions, webinars,

information sessions, students competitions, focus groups) that needs assistance
from the IT services office, and OSB Facilities for catering, parking, etc. Kindly enter
the EVENTS LINK, at least 3 days prior to your event, and fill the form so that OSB faci
lities are notified and can serves your event needs.

The form also reaches my email where I can vet the external speakers or guests
invited to your event.

After your Events, Kindly fill the EVENTS SATISFACTION SURVEY for your feedback.
 Marcomm Form:

If your event required advertisement at OSB or AUB Community and/ or advertisement

of the social media, kindly fill the MARCOMM FORM so that the communications
team can attend to your request.

Please try to submit your request 2 weeks prior to the event.

For assistance, contact:

Layan Sarkis
Email: ls37@aub.edu.lb
Ext: 3935
#DareToTransform