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Set Up Rubs: Activate Rubs in Appfolio
Set Up Rubs: Activate Rubs in Appfolio
Set Up RUBS
Please submit a support request and a Customer Success Manager can enable RUBS for your account.
Users who will be entering utility bills need to have the correct permissions enabled. Please include this in your
support request.
1. Navigate to a property page and scroll down find the Utility Billing (RUBS) section. You will see a warning that
no units have been enabled, but you will do this after setting up allocations.
Select the Vendor Bill GL account, or the expense GL account for this utility.
Select the Tenant Charge GL account, or the income GL account for this utility.
Enter the Owner Contribution, or the amount of the bill covered by the owner. This is the minimum
amount that will be paid by the owner when all units are occupied for the full month and the RUBS
period covers the full month. In months with partial or full unit vacancy, the additional amounts will be
passed on to the owner for payment.
The Tenant Contribution percentage is the remaining percentage not covered by the owner.
# of Occupants - How much of the Tenant Contribution amount is based on the number of
tenants listed in the unit.
Square Feet - How much of the Tenant Contribution amount is based on the square footage of
the unit.
3. When done, click Save. Repeat for all necessary utilities on all properties where you will use RUBS.
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Activate Eligible Units for RUBS
As you are enabling units for RUBS, please review all units' occupancy counts and square footage for accuracy so charges
for tenants are calculated correctly.
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RELATED ARTICLES
Utility Management
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