Document Code LGT_WHD_QP03

WAREHOUSE DEPARTMENT
Version No. 1.1
Material Handling and Storage Control Date Effective October 26, 2019
Procedure Page No. Page 1 of 7

Table of Contents

Table of contents ….……………………………… Page1

1. Specification of revision history ….……………………………… Page2
2. Distribution of copies ….……………………………… Page2
3. Purpose ….……………………………… Page3
4. Scope ….……………………………… Page3
5. Definition ….……………………………… Page3
6. Responsibilities ….……………………………… Page3
7. Process description ….……………………………… Page4
8. Operation Procedure ….……………………………… Page4
9. Procedure flowchart ….……………………………… Page6
10. Quality Records ….……………………………… Page7
 Document Code LGT_WHD_QP03
WAREHOUSE DEPARTMENT
Version No. 1.1
Material Handling and Storage Control Date Effective October 26, 2019
Procedure Page No. Page 2 of 7

1. Specification of revision history

Document Version Date Effective Details of Changes Page Originator/ Reviser

Code no. (Month/ Day/ Affected
Year

LGT_WHD_QP
1.0 June 26, 2018 New documents -
03
- Change format of the
documents
- Additional process
LGT_WHD_QP flowchart in the documents
1.1 October 26, 2019 -
03 - Indicate originator/ prepared
by, reviewed by and
approved by

2. Distribution list

Process/ Department Name Position Date Signature

Name Position Signature

Prepared by:

Reviewed by: Master Copy Stamp

Approved by:
 Document Code LGT_WHD_QP03
WAREHOUSE DEPARTMENT
Version No. 1.1
Material Handling and Storage Control Date Effective October 26, 2019
Procedure Page No. Page 3 of 7

3. Policy
General
 It is the policy of Al Bawani’s warehouse department that all material(s) or equipment received from
suppliers shall be stored according to the applicable storing conditions specified on the Material(s) Safety
Data Sheet (SDS) or good warehousing practice standards.
Objectives
 To ensure that appropriate safety controls for materials handling are implemented.
 To prevent damage/ breakage of materials during handling and storage.
 To ensure that non-chemicals/non-hazardous items are properly segregated and stored at warehouse.
 To ensure that chemicals/hazardous items are properly segregated and stored in accordance to SDS (e.g.
temperature, humidity, etc.).
 To ensure that timely inspection of items and warehouse condition is performed.
 To enhance utilization of warehouse space.
 To ensure update of inventory records on a daily basis and reports are prepared. All records shall be
complete and accurate.
4. Purpose
 To establish a procedure that outline the process of handling and storing of materials in the warehouse as
to be fulfilled in complying with the standards of security and safety that is committed by the Company.
5. Scope
 This procedure is applicable to Warehouse Keeper who is responsible for receiving the conformed
material(s) from suppliers and conducting warehouse inspections and Warehouse Storekeeper/Supervisor
who is responsible for handling and storage of material(s) or equipment in the warehouse.
6. Definition
Terms Definition

A process of putting identification/ classification in the items

Material Labeling :
to be stored

The life span that fit for consumption of the items from the
Shelf life :
times it was manufactured.

MDO : Material Delivery Order

Beneficiary Warehouse : The requester’s warehouse

Non-stock item : End of Project materials/ Technical Decision Materials

A process of releasing/ material issuance to requester/

Dispatching :
beneficiary warehouse from stock.

7. Responsibilities
6.1 Warehouse Supervisor
- Take decision pertaining to the warehouse stock material.
- Verify Material Delivery Order (MDO) and Delivery note before dispatching and
information shall be associated among requester, warehouse and purchasing department.
- Ensure the safety of the personnel and the area.

6.2 Warehouse keeper

- Ensure the proper identification and segregation of the materials are implemented and
complete all warehouse-out transaction.
- Responsible in the storage handling of the materials received/ forwarded in the
warehouse.
 Document Code LGT_WHD_QP03
WAREHOUSE DEPARTMENT
Version No. 1.1
Material Handling and Storage Control Date Effective October 26, 2019
Procedure Page No. Page 4 of 7

- Keep all records in the warehouse operation.

- Maintain the Good Manufacturing Practices in the work area.

8. Process Description
INPUT PROCESS OUTPUT

Receiving
warehouse Material handling and Updated stack
Receive
Materials storage activities file Beneficiary
Warehouse

DESCRIPTIVE STATEMENT:

The inventory controller/ store keeper will identify, sort and label the material receive in accordance to its
classification. The warehouse supervisor will make sure that the shelf life of the items is properly indicated. Warehouse
keeper will segregate the items depending on the classification and store accordingly to its designated area. Evaluation
of warehouse condition will monitor every three months by inventory controller. And random checking will be
conducted as per warehouses management by warehouse supervisor, inventory controller and system administrator.

9. Operation Procedure
DETAILED ACTIVITY Responsible Reference documents
and records
8.1 Check Material delivery notes
8.1.1 Classify the products whether it is Warehouse Store keeper Material Label/ MDN
 Non- chemical/ hazardous products
 Chemical/ hazardous products

Identify, sort and label the materials in accordance to its

classification.

8.2 Verify Expiry/ shelf life of the materials

8.2.1 Verify the expiry date and shelf life of the materials to Warehouse keeper Material Label
be stored in the warehouse especially for the chemical and
perishable items.

Things to be considered in handling perishable/ chemical

items:
 Non acceptance for the materials without label of
shelf life/ manufacturing date and expiration.
 Make sure that the perishable items in stock with no
expiration date given by supplier/ manufacturer are
well stamped with the required expiration date.

For expired items and subject for disposal, inform and Waste and obsolete Material
coordinate the concerned process for proper disposition/ (LGT_WOM_QP01)
disposal. Please refer to Waste & Obsolete Material process.

8.3 Storage of the products

8.3.1 Storage of the products depends on its classification. Store keeper Material Label

For non- chemical/ hazardous products:

 Place the materials on the right bin/ shelf that is
accessible.
 Make sure that no materials is placed on the aisle
of the shelving area.
For chemical/ hazardous products:
 Make sure that the products were identified and
well segregated.
 Document Code LGT_WHD_QP03
WAREHOUSE DEPARTMENT
Version No. 1.1
Material Handling and Storage Control Date Effective October 26, 2019
Procedure Page No. Page 5 of 7

DETAILED ACTIVITY Responsible Reference documents

and records
 Verify condition of the designated area such as:
a. Ventilation
b. Temperature
c. Humidity
d. Away from flammable materials
Note: Evaluation of Warehouse
Checking warehouse condition will be evaluated every three Warehouse keeper Condition
(3) months. (LGT_WHD_QF03-01)

8.4 Conduct random and schedule checking

8.4.1 Conduct random and schedule checking of the items Warehouse inventory Warehouse Management
in the warehouse to make sure that materials in the controller/ System supervisor Procedure
inventory is properly secured from theft, pilfering, damage (LGT_WOM_QP01)
including the computer data system. Please refer to
Warehouses Management procedure

8.5 Update inventory

8.5.1 Update inventory based on the actual physical count Warehouse keeper Dynamic system/ Stock
of the materials in the warehouse and generates data. cards

8.6 Retain documented information

8.6.1 Retain documented information based on Document Warehouse keeper QP3
and Record Control Procedure.
 Document Code LGT_WHD_QP03
WAREHOUSE DEPARTMENT
Version No. 1.1
Material Handling and Storage Control Date Effective October 26, 2019
Procedure Page No. Page 6 of 7

10. Procedure flowchart

Warehouse Store Keeper

Start

Check Material Delivery

Note

Verify items
classifications and shelf
life specifications
Material Handling and Storage Control Flowchart

Segregate chemical from

non chemical materials

Label N Stamp label with

Readable required expiry date

YE

Store material as per

classification and
location

Conduct checking warehouse

Location N condition (every 3 months)
condition using
activity (LGT_WHD_QF03-01) form

YES

Conduct random and

schedule checking, please
refer to procedure
(LGT_WOM_QP01)

Update stock inventory

and ERP database
system

End
 Document Code LGT_WHD_QP03
WAREHOUSE DEPARTMENT
Version No. 1.1
Material Handling and Storage Control Date Effective October 26, 2019
Procedure Page No. Page 7 of 7

11. Quality Records

All records pertaining to this procedure shall be maintained and retained in accordance with Control of Documents
and Records Procedure (QP03)

Storage (Hard
Retention
D.I. Code D.I. Title Retained By copy/
Period
Electronics)
Evaluation of Warehouse
LGT_WHD_QF03-01 2 years Store keeper Hard copy
Condition

LGT_WHD_QF01-03 Stock card 1 year Store keeper Hard copy