Project tender report – tentative structure (40%)

Notes:
 The tender report consists of:
1) Title page
2) One-page executive summary
3) Table of contents
4) Report body – no more than 20 pages
5) Appendices (to be submitted as separate file attachments)
6) References
 No more than 20 pages. The page count does NOT include title page, one-page executive
summary, table of contents, appendices, and references;
 Line spacing: 1.5 line spacing; font size: 12; font type: Times New Roman;
 In this assessment task, your team is assuming the role of Project Manager for the tendering
firm;
 Your team is to develop a full tender report ready for submission to the Koala City Council with
the aim to win the project tender;
 NO changes in the project team composition are allowed for this assessment;
 Refer to the grading criteria for further details;
 Note report presentation and writing style (i.e. convey information coherently and concisely, in a
quality written format appropriate to the target audience);
 Check grammatical and referencing mistakes;
 Please remember to attach the relevant appendices when submitting the tender report. A good
practice is to first zip all the files (including the tender report) and then submit the zipped file to
LearnJCU; and
 When writing the sections, please do not leave a table, chart, or figure standalone. Doing so
will result in low mark. There should be some description (concise and to the point) specific to
a table, chart, or figure. The same applies when referring to an appendix.
Table of Contents

1.0 Introduction
[Note: This introductory section is to highlight the purpose of the tender report.]

2.0 Background Information about the Project

2.1 Project Purpose and Justification
[Note: This section is about “the reason the project is being undertaken. May refer to a
business case, the organization’s strategic plan, external factors, a contract agreement
or any other reasons for performing the project.”]

2.2 Project Description and Key Deliverables

[Note: This section is about “a summary-level description of the project. May include
information on high-level product and project deliverables as well as the approach to
the project.”]

3.0 Project Scope

3.1 Project Requirements
[Note: This section is about “the conditions or capabilities that must be met to satisfy
the purpose of the project. Describe the product features and functions that must be
present to meet stakeholders’ needs and expectations. This section does not describe
the detailed requirements.”]

3.2 Work Breakdown Structure (WBS)

[Note: To attach a WBS (using the PowerPoint organizational chart template)]

4.0 Project Schedule

4.1 Gantt Chart with Resource Assignments
[Note: To attach the Gantt Chart from RationalPlan]

4.2 Project Network Diagram and Critical Path

[Note: To attach the Project Network Diagram (using the Excel template)]

4.3 Project Milestone

[Note: This section is about “the significant events in the project. Examples include the
completion of key deliverables, the beginning or completion of a project phase or
product acceptance.”]
[Note: to use the PMBOK template Milestone List]

5.0 Project Cost

5.1 Project Costs
[Note: To use the PMBOK template Cost Estimating Worksheet]
[Note: To attach the Task Costs Report from RationalPlan]

5.2 Project Budget

[Note: To attach the Overall Costs Report from RationalPlan]
6.0 Project Stakeholders
6.1 Stakeholder Analysis
[Note: To use the PMBOK template Stakeholder Analysis Matrix]

6.2 Communications Management

[Note: To use the PMBOK template Communications Management Plan]

7.0 Project Risks

7.1 Project Risk Analysis
[Note: to use the PMBOK template Risk Register]

8.0 Project Procurement

8.1 Outsourcing Decisions
[Note: Determine the work packages that are to be outsourced and provide reasons why
it is better to outsource these work packages.]
[Refer to Exhibit 12.2 for some common reasons to outsource, i.e. reasons to buy. Note
that the table provides only some common reasons. You should think of the reasons that
are specific to your project.]

8.2 Supplier Selection

[Note: In relation to Section 8.1, for the work packages that are to be outsourced,
determine the criteria for selecting the suppliers.]
[Refer to Exhibit 12.5 for some common selection criteria. You are encouraged to think
of the criteria that are specific to your project. Note that, specific to your project, you
may have common criteria for all the suppliers and some specific criteria for some work
packages.]

8.3 Contract Types

[Note: In relation to Section 8.1, for the work packages that are to be outsourced,
determine the type of project contract to be used and justify why.]
[Refer to Exhibit 12.6 for common types of project contracts. Note that, specific to your
project, you may consider using the same contract for all the work packages or a specific
contract for some work packages.]

9.0 Justification of Organisational Capacity to Undertake the Project

[Note: This section refers to the organisational capacity of your company. Assuming that your
company is submitting a tender report to the city council, how can your company convince the
city council that your company has what it takes to complete the project successfully? e.g.
expertise, financial strength, and so on.]

References
[Note: Provide a list of the references that you have cited in the tender report.]

Appendices (to be submitted as separate file attachments)

i. Work Breakdown Structure
ii. Gantt Chart
iii. Project Network Diagram
iv. Milestone List
 v. Cost Estimating Worksheet
vi. Task Costs Report
vii. Overall Costs Report
viii. Stakeholder Analysis Matrix
ix. Communications Management Plan
x. Risk Register