Exhibit 88 Process Design Report

Process Design Report
2.3.1 Process and Reconcile Payroll
Reference Nu·mber: CD_BOB-0006
Stream: QHIC
Version: 3.0
Approvers
Terry Burns
:;~~;;~~ 42 Program ~--p, ('"sl~6:c.~~.~

4
Paul Hickey
- - - ----- ·- _J__- - - --------'- t,,.- .. ~ ' i

'----~}
Shared Service Solutions
Commercial-in-Confidence
C D_BOB-0006
2.3. 1 Process and Reconcile Payroll
Version: 2.0
- - - - ···--··-·-·
Approvals
Prepared By:
- - - - -- - - - - - - - --- - ----- - - - - - · -
Name Date
Role
Approved By:
Name Date
Role
Name · Date
Role
Name Date
Role
Commercial-in-Confidence Page 2 of 85
CD_ B08-0006
2.3. 1 Process and Reconcile Payroll
Ve rsion: 2.0
~~'t'l\<a!f~ ~·1 -" 2
.,_:_~~-~--~-n_::r __:_~-------------~--------------·---------------------------
Document Information
Document Source
Author: QHIC Process Team
Reference Number: CD-BOB-0006
Revision History
.---- - - - - ~.-- ----------------~---.----~- -----~
Version
No. .-··. Revision Pate _:_ Prima1y Aut~or
0.1 07/03/2008 HRBS Sub-program Detailed Process QHIC Process

Design Report rebadged for QHIC Project Team
New sections titled QHIC Project Overview
and QHIC Business Process Scope inserted
I The following sections were removed :
111 Sub-process Business Requirements
lB Integration
~~ Risks
!I! Level 5 Assumptions; Pre-Requisite
Business & Systems Inputs and
Outputs; Roles & Responsibilities;
J
Authorisation Considerations
I•
~
Appendix - System Design
Decisions
0.2______ -25i.03/2008 ---~ Document ~pdated following co~pletion of-Q-HICP~ocess --·
Process Design and Integration Workshops Team
with QHEST, SSP and HR Branch
representatives
The following sections were updated:
• Section 1 - Definitions
• Section 4 - Level 3 and 4 Sub-
Processes and, in particular, Sub-
Process Variants, Assumptions and
Issues
I,' •
J;
Section 5 - Level 5 Sub-Processes,
including Key Concepts, Business
Process Diagrams and Business
I Process Tasks for in scope
processes
o.3 -= t3--1-/0_3_/2_0_0_8__ __
1r - ; : : - ~~u~ent~pdat~d following int~rnal QHIC - OHICP~cess -----
roject Review Team
L_ _ _______ - ----- - ----- - - - - -- -- - - -- ----- - - -- - - ---- - -- - - - -
CD 8 08-0006
2.:!1 Process and Reconcile Payroll
Version: 2.0
~Jlfr~t.r~~~p.., !J 2
i!---~~~ -~:~ :.~.. _:_ _ _ ·-·------------------------------------~--~--------
- - - - - - - -- - --- - --- -- --- -----, ----- --- -- --

~0;-- Revision Date Summary of Changes
1
Primary _
A uthor
14/04/2008 Document finalised . The following sections QHIC Process

1 .0 were updated: Team
Iii Section 1 - Definitions
I w Section 4 - Level 3 and 4 Sub
Processes updated to reflect QHIC
Project Scope
iJl! Section 5- Level 5 Sub-Processes -
Inclusion of supporting forms, reports
and interfaces where applicable;
Minor changes to text in Business
Process Tasks for each Level 5
process; Description of the Time
Evaluation process corrected in
2.3.1 .1.1.
2-.0 -- --- r 18/04f2008___ _ Document up- d-a-te-d-in-corporating feedback QHIC Process
from SDA and QHEST review. The following Team
sections were updated:
II! Section 1 - Definitions
1!1 Section 2.1 - Key Scope Decisions
1!!1 Section 4 .1.1 -Activities and
Outcomes
!l!! Section 4.1.3 - Assumptions
1!1 Section 5 - Level 5 Sub Processes
Added new process for Workbrain

Payroll Close-out
Updated Prepare Payrun, Run

Time (Final), Run Payroll (Final),
Generate Post Payrun Files (Final)
and Finalise Payrun processes to
include additional tasks relating to
SAP and Workbrain integration
including actioning errors/issues in
Workbrain , re-running the Work
Detail Interface following data
corrections in Workbrain and re-
running Time Evaluation I
- Updated Ad-hoc Payment
~---------- '-- ----------l_ _______ S_t~ay ~ocesses ;;;::::s

.2:Q________l 03~07/20~-~--- -~inal '!_e!_~~?~---------------- --j~__5?_____________j
_ _ _t__- ----- --- -~
- -- -- -- - - ------- - -- - - - ---------- ----- - -

CD_BOf3-0006
2.3. 1 Process and Reco ncile Payroll
Versio n: 2. 0
-----------
L j________ -- j
Distribution
~ Date J Distributed To
c~---------±-===-=~==-
Related Documents
- -···- --.---,--- -···- - - - --- --- - -
R~leas~ Date . Tit)e of Document \(ersion
21/02/2008 QHIC Scope Definition 1.0
14/04/2008 QHIC Process Design Report- 2.1.1 Create Employee 1.0
Records
- - ----- -----------------~
14/04/2008 QHIC Process Design Report- 2.1.2 Maintain Employee 1.0 ·
Records
o4t2oo8-- QHIC Process Design Report- 2.2.1 Maintain Leave 1.0
- -- - - - -
Entitlements - Roster
- --- - - I
04/2008
114to4/2oo8- -··-
QHIC Process Design Report- 2.2.2 Record Time &
Attendance -- Roster
·- -· - -- - - -- - - - -- -·-··- -·- -·- --- - ---- -
QHIC Process Design Report- 2.3.2 Process and Reconcile
1.0
1.0
l
Regulatory Information
- -- ----·- -- ·--
QHIC Process Design Report- 4.1.4 Manage Fixed-Term 1.0
Separations
- --·- -- - --
QHIC Process Design Report- 4.2.1 & 4.2.2 Administer Age 1.0
Retirement & Resignation
- - - -·- -----·- --- ----- - ·-- -- -- - - -- - - - - ·- --+-- -- -
14/04/2008 QHIC Process Design Report- 5.4.1 Administer Claim 1.0
·------·------ --~-~lications_ ---- -·------ - - -·-+-- - - -
14/04/2008 ~H·QHIC Process Design Report- 5.4.5 Reconcile Compensation 1.0
Payments
. ·-- ·-
14/04/2008 QHIC Process Design Report- 8.2.1 Plan Roster
14t?4t2f~8 --===·~c Pro_i~~s £?_~ig~ R~port=-~2~2 Cr~ate Roste_r____ _ ~~~=~=~-==~
.~:;~1;~~~: ~::~ :~:~::: 6-~:::~--::~~~~::~:~ ~::~:::~ ~::~----- -~ :~ ----~

f1-4/04/20os - -~ ~:~~m:;;.osnDesi9n_R~~rt ~ill c9~duci~JobE~~luatio;;- ~ 0 _:::_::::___-:::-ji
I'-- 14/04/2008
_______L....:________ __________
QHIC Process Design Report- 8.3.3 Maintain -Job
----·-
Details --1.0 -----·------
CD_8 08··0006
2.3.1 Process and l~eco nc i le
Payroll
_ Version : 2.0
r.I!rt~~ra rrl 42
·-~··--~·-·-·----- ------··--·-----··---·----·----·----·-·-·-·-··-
Ta ble of Contents
1. Definitions 8
2. QHIC Project Overview 9

2.1 Key Scope Decisions 9
3. Process Description and Scope 10

3.1 Whole of Government HR Hire-to-Retire Business Process Framework 10
3.2 QHIC HR Hire-to-Retire Process Framework Exclusions 10
4. Level 3 and 4 Sub-Processes 11

4.1 Level4 Sub-Process: 2.3.1 Process and Reconcile Payroll 11
4.1.1 Activities and Outcomes 11
4.1.2 Sub-Process Variants 12
4.1.2.1 Sub Process Variant: 2.3.1-01 Manage Payroll Cycle 13
4.1.2.2 Sub Process Variant: 2.3.1-02 Manage Pay Period Cycle 13
4.1.2.2 Sub Process Variant: 2.3.1 -02 Manage Pay Period Cycle 14
4.1.2.3 Sub Process Variant: 2.3.1-03 Process Off-Cycle Requests 15
4.1.2.4 Sub Process Variant: 2. 3.1-·04 Return Third-Party/Pay Rejects 16
4.1.3 Assumptions 17
4.1.4 Issues 17
5. Level 5 Sub-Processes 18
5.1 LevelS Sub-Process: 2.3.1.18 Workbrain Payroll Close-out 19
5.1 .1 Business Process Diagram of 2.3.1.18 Workbrain Payroll Close-out 20
5.1.2 Business Process Tasks of 2.3.1 .18 Workbrain Payroll Close-out 21
5.2 2.3.1.1 Run Time 23
5.2.1 Key Concepts 23
5.2.2 Business Process Diagram of 2.3.1.1 Run Time 24
5.2.3 Business Process Tasks of 2.3.1.1 Run Time 25
5.3 LevelS Sub-Process: 2.3.1.2 Run Payroll 27
5.3.2 Business Process Diagram of 2.3.1.2 Run Payroll 28
5.3.3 Business Process Tasks of 2. 3.1.2 Run Payroll 29
5.4 LevelS Sub-Process: 2.3.1.3 Generate Post Payrun Files 31
5.4 .2 Business Process Diagram of 2.3.1.3 Generate Post Payrun Files 32
5.4.3 Business Process Tasks of 2.3. 1.3 Generate Post Payrun Files 33
5.5 Level 5 Sub-Process: 2.3.1.4 Prepare Payrun 36
5.5.1 Business Process Diagram of 2.3.1.4 Prepare Payrun 37
5.5.2 Business Process Tasks of 2.3.1.4 Prepare Payrun 38
5.6 Level S Sub-Process: 2.3.1.5 Run Time (Final) 40
5.6.2 Business Process Diagram of 2.3.1.5 Run Time (Final) 41
5.6.3 Business Process Tasks of 2.3.1.5 Run Time (Final) 42
5.7 Level 5 Sub-Process: 2.3.1.6 Run Payroll (Final) 47
- ·- -·- · -- - ----··- -··- - - ·- - - - - - -- - -----·- --
CD_ 1:308-0006
2.3. 1 Process and Reconcil e Payroll
Version: 2.0

5.7. 2 Business Process Diagram of 2.3. 1.6 Run Payroll (Fina!) 48
5.7.3 Business Process Tasks of 2.3.1.6 Run Payroll (Final) 49
5.3 LevelS Sub-Process: 2.3.1 .7 Generate Post Payrun Files (Final) _54
5.8 .2 Business Process Diagram of 2.3.1.7 Generate Post Pay run Files (Final) 55
5.8.3 Business Process Tasks of 2.3.1.7 Generate Post Payrun Files (Final) 56
5.9 l evelS Sub-Process: 2.3.1.8 Finalise Payrun 62
5.9.2 Business Process Diagram 2.3.1.8 Finalise Payrun 63
5.9.3 Business Process Tasks 2.3.1 .8 Finalise Payrun 64
5.10 LevelS Sub-Process: 2.3.1.9 Request Ad-hoc Payment 67
5.10. 1 Key Concepts 67
5.10.2 Business Process Diagram of 2.3.1.9 Request Ad-hoc Payment 68
5.10.3 Business Process Tasks 2.3.1.9 Request Ad-hoc 69
S.11 LevelS Sub-Process: 2.3.1.10 Approve Ad-hoc Payment Request 70
5.11.1 Business Process Diagram of 2.3.1 .10 Approve Ad-hoc Payment Request 71
5.11 .2 Business Process Tasks of 2.3.1.1 0 Approve Ad-hoc Payment Request 72
S.12 LevelS Sub-Process: 2.3.1.11 Process Ad-hoc Payment Request 73
5.12.1 Business Process Diagram of 2.3.1 .11 Process Ad-hoc Payment Request 74
5.12.2 Business Process Tasks of 2.3.1.11 Process Ad-hoc Payment Request 75
S.13 Level 5 Sub-Process: 2.3.1.12 Run Off-Cycle Payroll 77
5.13. 1 Business Process Diagram of 2.3.1.12 Run Off-Cycle Payroll 78
5.13.2 Business Process Tasks of 2.3.1 .12 Run Off-Cycle Payroll 79
5.14 LevelS Sub-Process: 2.3.1.13 Identify Third Party Returns 80
5.14.1 Business Process Diagram of 2.3.1.13 Identify Third Party Returns 81
5. 14.2 Business Process Tasks of 2. 3.1.13 Identify Third Party Returns 82
5.1S LevelS Sub-Process: 2.3.1.15 Remit Fixed Third Party Returns 83
5.15.1 Business Process Diagram of 2.3.1.15 Remit Fixed Third Party Returns 84
5.15.2 Business Process Tasks of 2.3.1.15 Remit Fixed Third Party Returns 85
- - ---------
CD_fJ08--0006
Version : 2.0
- -- ---- ---------
1. Definitions
The following acronyms are used throughout the document.
..
--, --
Term Description
CATS I Cross Application Timeslleets - ---
CBA__ ___ Emmonwealth Bank of Australia
- --- -- ----- - ----- -- - -- - - -- - - - -- -
CT CorpTech
. -~-- --- ----- ---- ------- --- --·--------
OPDR ==tletailed Process Design Report
DRM Document Records Management
--
EBA______ E~terprise Bargaining Agreement
EDC =1 Electronic Data Collection
--
EFT 1 Electronic Funds Transfer
IESS --
------- - - - - - - - -··--
I
Employe~ Self Service
- - - - - - - -- ---
--
--
IGDES ---------------t9o~ernm_::nt Direct E~try Servi~~------ --
HR Human Resources
~RBS__________ H-uman Resources Bu~in;;s Solution
I -----
---- --- -- ----- ~- ----r- -- - - - -- - - - - - - -- -- -·--
LSL = = =ron9_service Leave_ _ _ _ __ ____ _____________ _
MSS Manager Self Serv1ce
------- -- --
QH Queensland Health
QHEST . -)oueensland Health Enterprise Solutions Transition
--
QHIC ··-----------~eensland Health lmplement.;iio"n-;;i ContinuitY Project
1-- - - ------- - - - ---- -- - - - - - --- --- - -- ...
QHSSP Queensland Health Shared Service Provider
1----- -- - - - ------ - - --- - - -- - - - -- - ---- - --- · · - - ----
RIP A Rostering Improvement Program Approach
1--- -------------------------------- - - - --
RTP
- -- - - - - - - ---= --1turned
r-- Third Party -- ---- - - - -·- ---------- -- - -·-
-- - ----
SSP Shared Service Provider
- -- -- --~ -.-- - - --
,_________ __ _____
TOE Terms of Employment
.
·- --
I waG ~ole of Government
·----- -- - --- - - - - ·--
LYTD _ _ ____j_Year to date
- --- - - -- -----
- -- --- - - - - -- - - ---------·-
Commercial-in -Confidence Page 8 of 85
CD_808-0006
2.3.1 Process and Reco ncile Payroll
Version : 2. 0
2. QHIC Project Overview
The QHIC Project will replace the existing Queensland Health LATTICE HR/Payroll and ESP systems
with SAP and Workbrain applications. This solution is only an interim HR/Payroll solution with the
complete woG solution scheduled to be rolled out in October 2009. The Interim Solution will provide the
minimal HR/Payroll functionality sufficient for QH to pay its staff.
The major benefits of implementing the Interim Solution include:

"' Accurate , consistent and timely award interpretation
Ill Supported payroll solution
., Reduced payroll risk
2.1 Key Scope Decisions

• Service delivery model will be based on the agreed QH RIP A, which provides Rostering and
HR/Payroll services through service delivery hubs operated by SSP.
• ESS and MSS functions will not be delivered as part of the QHIC project, and as a result
technical components that would be required to deliver these functions are not in scope (i.e.
SAP Enterprise Portal).
~~~ As the SAP Enterprise Portal will not be deployed as part of the interim solution ; SAP end
users will use the SAPGui to execute transactions.
111 The Work brain application will be accessed via the Workbrain web client.
• There will be separate log-ons for both SAP and Workbrain , and each application will have
their own user, role and authentication methods defined and implemented.
• Processes have been based on the recommended approach outlined in Policies, Directives
and industrial instruments.
• SAP Business Warehouse will not be deployed as part of the Interim Solution.
11 The manual forms in scope for the QHIC Project will be accessed via the QH intranet.
fl The DPDRs available on the CT Extranet are the current baseline for the process design and
associated system design .
Commercial-in-Confidence Page 9 of85

CD_ B OB-0006
2.3 .1 P rocess and Reconcile Payroll
.,,. Version: 2.0
'
t~rog:rorn 4.~ ·--------·------·------ ------- - - -
3. Process Description and Scope
3.1 Whole of Government HR Hire-to-Retire Business Process Framework
The woG HR Hire-to-Retire business process framework outlines the common processes activities and
technologies that impact Government employees from the time they commence employment to the time
they retire .
The figure below depicts each of the Level 2 HR business processes comprising the framework , and
which of these business processes are within scope for the QHIC Project
. ·.. ..
-~:-. ·~-~~-~~J??~-(~~~-q 'f;~~-:~~~:~:f~~~~~~~~:~:~-~?~_l.~?:?~:~f ·::~; -_:::: .: ~ ·, ·..'; -.-: :-:_:.:.
High-level QHIC Business Process Scope
3.2 QHIC HR Hire-to-Retire Process Framework Exclusions
The following Level 2 processes are out of scope for the woG SO and consequently the QHIC Project:
Ill 1.0 Develop Workforce Strategy & Capability;
w 9.0 Prove Client Advice and Support; and
111 10.0 Report and Assess Business Outcomes.
Furthermore, as the QHIC Project will provide the minimal HR and Payroll functionality sufficient for QH
to pay its staff, the following Level 2 processes are out of scope for the Interim Solution . These business
processes will be rolled out to QH in October 2009 when the woG Solution is scheduled to be deployed .
• 3.0 Manage Recruitment Services;
• 6.0 Manage Capability; and
• 7.0 Manage Performance.
CD_BOB-0006
2.3. 'i Process and Reco ncile Payroll
Ve rsion : 2.0
4. Level 3 and 4 Sub-Processes
For the Level2 HR business process 'Manage HR and Payroll Services', the following Level 3 and 4 sub
processes are included in the QHIC Project
Level 3
Level4
~m1r~f tn aHrc scope

Not in QHIC Scope
4.1 Level 4 Sub-Process: 2.3.1 Process and Reconcile Payroll
4. 1. 1 Activities and Outcomes
The sub-process 2.3.1 Process and Reconcile Payroll covered by this document contains the following
activities I outcomes:
IIi Closing out payroll in Workbrain to enable time and attendance data entered in Workbrain to
be exported to SAP.
• Generating and reconciling standard and off-cycle payments for employee entitlements and
liabilities in relation to their TOE.
• Disbursement of employee entitlements and information according to regulatory
requirements.
• It includes payslips, banking, superannuation, taxations, deductions and financials.
CD_BOB--0006
2.3. 1 Process and Reconc ile P<~ vroll
Version:- 2.0
4.1.2 Sub-Process Variants
The level 4 sub-process 2.3.1 Process and Reconcile Payroll includes the following variants.
I'll 2.3.1-01 Manage Payroll Cycle
11 2.3.1-02 Manage Pay Period Cycle
111 2.3.1-03 Process Off-Cycle Payments
"' 2.3.1-04 Return Third-Party/Pay Rejects
Diagrams for those within the scope of the QHIC Project are presented on the following pages_
Note: The sub-process variants are presented in the context of the waG HR Hire-to-Retire process
framework, which includes items identified as out of scope for the QHIC Project. Consequently, the
inputs, outputs, controllers and mechanisms depicted are not an accurate reflection of the QHIC Project
scope.
Commercial-in -Confidence Page 12 of85

CD_808-0006
Version : 2.0
Progsafi1·4.2 -- - - - - - - · - - -
4.1.2.1 Sub Process Variant: 2.3.1-01 Manage Payroll Cycle
Legislative lnsuuments
woG Governance. Committee Po/lcy and Guidelines
lnduscrlal fnstruments
ATO Legislation
Delagations
woG Polley & Procedures
woG Audir Polley
woG Security Policy
Updated Elllployl)e Data
Personal Data
Leave Entftlements Data
Bomking Oat~
Allowance Data :t: ...
Taxation Data
Supera(lnuation Data
Deduction D.o~ta
Run Time
Costing 031.; ...
?3yroll Data
2.3 .1.1
Updated lime & Attendance data
Updated Leavo Entitlements
...
Separation Data (4.1 .1, 4.1.~ 4.1 .3, 4.2.1,
4.2.2, 4.3.1, 4.3.2)
Request for Off-Cycle Pa;,·ment (Employee1
4.1.1 , J. U, 4.1.3, 4.<.1, 4.2.2, 4.3.1, 4.3.2) Time Rest:lts
Request for Off-Cyclb Paym(lnt Cheque (4.3.2)
..
. Run Payroil
........
2 .3.1 .2
PayroJ:
Results "'
Generate Post
Payroll results {2.3.2}
Output Flleo
FIMocia! Postings {Finance; flo
... Payrun Files Off-Cycle Payment Notlffcaticn {Employee:)
Off-Cycle Poymen1 Cheque {4.3.2)
2.3.1.3
.1.
Controller Pay Run Controll'lf Pay Run Controller Pay Run

Reviewer Payroll Reviewer Payroll Reviewer Payroll
ProcessorPO'jrol! Proce~>sor Payroll Processor Payroll
IHRS IHRS Specialist
iHRS
CD_BOS-0006
Version: 2.0
.~rogram~ 42
4.1.2.2 Sub Process Variant: 2.3.1 -02 Manage Pay Period Cycle
1.w-;ia/Jti'lltfn.:/l!ltn~ntJ
1r.:G GoYttr..:lflt! Comnut:a• Pciicr ~na Gu{c'.,/irns
kl ducUIIIII1!1tn.t11iirn.~
A70Lig/~/:Ati011
OllctiaiiMs
W<Jo3F:JJky&f'lbeltCl.'fe:;
~GA.JJdltPolic-;
.,..cGStc:ont;Policy
U;!illltK.!;:npi?JCIIDIIt:l
;>en.ono~l D4t~
~ a::o.Yt:EI\.!J:IUI'lt:nts~:~:a
8JrtidngD41l'l
f\JI:)w~nc~ 0:.1\~ 'f ....
r:u:~uo., D.)t"
~up~n r.~ l ro ~,;;~
OeductklnO.,:.:r. . Prepare ?ayrun
Co$!lna D;~t;~ ~ "\
P;r,troUOat•
IJpd;Jt~:iTtr.l~r&A"c~:l."ll: otd i'IIJ ~:.?·_1.4
l:p~~ted Luvll En tiuem~n ~&
SCJ::Aiilll0110:lti1 (4.1.1. (.1.2.4. 1~ • .12.1 ,
ol.2.2, .t.l.1.J.l.2l
"~····
PI'Qp:~~r~:~dS, II!!nt
R~q UHI /g r Q1f.Cycla P~ymer.t fE:npl~yte.
...., 1, ". 1.2. 4.:t .~ . J...t~ , 4.1.1. •1.:!.1. 4,l. :!;) Run Time
~eQ IIU'J! lt'f CH·Cycl ~ P:tj'mcnt CncqUi 14.3.1) ·..... .. ~· (i=inal)
2.3.1 .5 '
''.{ ' .
Ti.'lltR.o:?JI:I T...
Run Payrolf
~ (Fir.alJ
2.:3.1 .6
•
?.-y l ::~ll Ru:.~a ... ...
Generate Post
. Payrctl Files
•· (Final)
2.3.2.7
Po~: P~Y'"''~ T .
File!
i'o3)'!0IIrault:l(2.J.21
~.. Finalise Payrun O~tJJ~.:tAIIIY
.. F~r.=i~l?ot:l.""~ I {F:nai'V'..<~)
Off-Cycle ~~·mtn\ Noti!icOJticn {Em pi~::ao)
2.3.2.8 orr-e1 el•?a}ment~c (4.3..2l
ControU•r ?;,.1 Run Cl)r',trollc; ~~· Run Con! roll.: P~y R~n Co11tn:llct P~y Ru11
IHP.S Appro-..rPilyto~ Ap pr cwttrP3yroll AIOPfD"''rPa:;rr-11
RevkwtrP:ayroll Revi;»Wfi P~yroiJ Fh:"'•wr.?:lyroll
Proce~•orPay roll Pro:c:aor fll.yroll Pro~•uo r i'ayroll
Cotllrol i.rP;~ 1\un
IHRS IHRS Spa~Q!i~l
IHAS
t'-lRS
CD_B08-0006
2.3.1 Process and Reconci le Payroll
Version : 2.0
Pn:~gram·; 42
--------~··-
4.1.2.3 Sub Process Variant: 2.3.1-03 Process Off-Cycle Requests

:...rgi:l'li~r/,'J.WL:.m~nt::
WGG Govcm.IMi' Comn:ltlllf PoiJ'ei' :md GJJ/d~!ir.tr;
!rldkn.~/imtromMt.l
AYOt~:Qi~.aOon
Ot)l'cp;ra'on~
·.rcilPg/lcyJ:Pf'Deflduru
W.lGI;uditPoll'y
;voG S~:t:rtt)' FOlley
"•
••
Request Off-
RtqUIISI r~r O!I.O,'CIIlPII.)'m-:0: (En ploy-.:, .. ..f Cyde
... ~. 1.1,4.12,4.1.3, <:.Z.1.4.2.~. (.J.1,4 . 3.~ .
R•qu• ,t for Ofi . Cy~ .. PJ ymont C11qq,.~ (4.J .:::l 2.3.1.9 .'
........
O!I".Cp;l"
P.1ym ~ nt Rcqu ~~~
~ Approve Off·
·~ . .. Cycle
Request
...2.3.1.10
........:
App:ovtdOfi'-Cyd~~t
P;J~:nf:~: R1qUffi
Procass. Off-
Cyc l ~
Request
2 .3.1.11
j,' ' '
Qf(.Cycle
~)I"'Mn:D~~
Run Otf.Cycie OUipwtfU~

P2yrcll ·· . ON-OJe)• P~:Jmt~t NC1tlll tali-: n f:!mp:IOS"")"
Cl't-Gycl.::P.y:TIIfii:Ctt~~rt(• ."::.2J
2.3."'i .1:2
~ ...
Co~t.rcile'r PJ'fJ\un
En::oloye~ :,.ble;I.\31Ui1tr Pr:c...uo:l':l}ro,1
II"!~
1HOG IHRS IHRS
CD_808-0006
2.3. ·1 Process and Reconcile Payroll
Version : 2.0
Program42
4.1;2.4 Sub Process Variant: 2.3.1-04 Return Third-Party/Pay Rejects
!.egi.:l~tJve Instruments
waG Govllrnonc,z Commlttoo Policy and Guidc!inos
/ndusffi~l ln~trument:s
ATO Legistition
Dofeg~lions
woG Policy & Procqdures
woG Audit Policy
woG Sc::uriry Pofiey
-,_
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identify Third
Relum Third Party File
.. Party Return .. -~ .
2.3.1 .13 :
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~---4'~-1.14 ,
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Oi5tribudon File
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Returns New Rt:Um Thi;d Party File •
..
2 .3.1.15
Key
Contro/J~r- Pay Run HR Consulbnt- Payroll Controller ~y Run
Processor . P:~y r o11 HR Consulbnt. P01yroll Ol.lt'Jf Scope
Re'llewerPayroll ____ j
- - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - --- - -- ----
CD_B08-0006
2.3. ·J Process and Reconcile Payroll
Version : 2.0
4.1 .3 Assumptions
The following assumptions have been made in the preparation of this document.
- -- - - - - - -- - · - -- -- ·- - -"--- - -- -- - --- - -· ·----

Ref No. Description
1. Time and attendance data and Workbrain specific allowances are interfaced to SAP
via the Work Detail Interface.
2. Workbrain is the system of truth for the time and attendance data and leave.
3. The Work Detail Interface will run three times during the fortnightly payroll period -
Sunday of week one, Thursday of week two and Pay Monday.
4. I Where Hnancial errors have been identified in running the payroll, corrections by the
n
financial role assigned to the process will be completed in a timely manner to ensure
payroll is not unnecessarily delayed.
5. select group of processors will have sufficient system privileges to correct errors
SAP and Workbrain whilst the systems are in a locked state.
6. Where possible both critical and non-critical errors identified in the payrun will be
addressed.
7. The management of technical errors resulting from the Work Detail Interface is out of
scope .
8. Integration between HR/Payroll to Finance will occur via the Man series applications;
L .i there will be no direct integration to FAMMIS.

Given Assumption No. 8, a live posting document is not required and accordingly will
_lnot be generated as part of the Finalise Payrun process.
4. 1.4 Issues
The following issues remain unresolved at the time of finalising this process design, and the resolution of
these issues has the potential to affect the design presented in this document.
,.....---- - ..·- ----- -- -- - -- --- - - - -- - - -- -- - - - --- - -- - --- - - - ,

Ref No. Description
1. The management -of concurrent employment remains an open issue. SAP
Concurrent Employment functionality is currently being investigated by the SAP
Technology Team to confirm its applicability for the QHIC Project.
~------~---------- ----------------~
------ - - -------- - -
Page 17 of 85
CD_B08-0006
Version: 2.0
Program·42
5. Level 5 Sub-Processes
Level 5 presents business process flows of the Level 4 sub-process. The level 5 business process diagram names of this complete Sub-Process are:
• 2.3.1.18 Workbrain Payroll Close-out
• 2.3 .1 .1 Run Time
• 2.3.1.2 Run Payroll
11 2.3. 1.3 Generate Post Payrun Files
• 2.3.1.4 Prepare Payrun
• 2.3.1.5 Run Time (Final)
• 2.3.1.6 Run Payroll (Final)
• 2.3.1.7 Generate Post Payrun Files (Final)
• 2.3.1.8 Finalise Payrun
• 2.3.1.9 Request Ad-hoc Payment
• 2.3.1.1 0 Approve Ad-hoc Payment Request
• 2.3.1.11 Process Ad-hoc Payment Request
• 2.3.1 .12 Run Off-Cycle Payroll
• 2.3.1. 13 Identify Third Party Returns
• 2.3.1.15 Remit Fixed Third Party Returns
CD_B08-0006
Ve rsion: 2.0
Progr<jm 42
5. 1 Level5 Sub-Process: 2.3.1.18 Workbrain Payroll Close-out
This process involves preparing the Workbrain system and stakeholders for the upcoming payrun process.
CD_BOS-0006
Version : 2.0
Program42 · - -- - - - - - - - - - - - - -··- - - - - -- --
5. 1. 1 Business Process Diagram of 2.3. 1. 18 Workbrain Payroll Close-out

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2.3.1 Process and Reconcile PayTOll
. .
Version : 2.0
Program42 - - --------------- ------------
l
5.1.2 Business Process Tasks of 2.3.1 .18 Workbrain Payroll Close-out
r Application and Supporting

1·· Task Number Task Description I
I
Role i Module {If Reports, Forms
I applicable) and Interfaces
I I
2.3.1.18.1 Set the "Supervisor Date" Controller- Payrun Workbrain !

The Supervisor Date is used to lock timesheets to preserve the integrity of the
Work Detail export.
The Controller- Payrun sets the supervisor date to the last day of the pay
period to lock all records up to that date for all users, other than those with
"Supervisor" access. I'
!---·
2.3.1 .18.2
Users will still be able to update records for the dates after the supervisor date.
-
Generate and Review Time and Attendance Reports Processo'- Payroll Wockbcain iauth~'ised1
b
1 Records Report
I
I
The Processor- Payroll generates time and attendance reports to assess if
any records will require updates prior to the Work Detail Interface being run .
f- Approver- Time
I
----~-------- ~
I
1 2.3.1 .18.3 Resolve Time and Attendance Issues
Any records that require correction prior to the running of the Work Detail and Attendance I
Interface are brought to the Approver- Time and Attendance (Roster)'s (Roster) 1
attention. II Workbrain I
12.3.1.184 Finalise Employee Timesheets Processor- Payroll I
The Processor- Payroll ensures all timesheets have been recorded correctly
I
I and are authorised . I I
;
I
I
1.18.5 l Manu a!
. Advise Workbrain Users (Payroll Close-out)
I The Coniroller- Payrun advises users of the upcoming payrun process, and
Controller- Payrun
lI
1
unavailability of aspects of the system's functionality. i I I
=- I
12.3.1.18.6 j Set the " Hands-off Date" \ Controller- Payrun I Workbrain
1 The Controller - Payrun sets the Hands-Off Date to the last day of the pay
l \ period to lock all records up to that date.

Users will still be able to update records for the dates after the Hands-Off Date".
CD_B08-0006
2.3.1 Process and Reconcile Payroi!
Version: 2.0
n~-,.• a-r-:. , ,.,: 4 • .-.
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---r -~- Application and Supporti~g-]

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!· Task Number 1 Task Description Ro~ Modu~(~ Reports, Forms ..
· applicable) and Interfaces 1
I
1 2.3.1.18.7 I Run Work Detail Export : Controller- Payrun Workbrain Work Detail i
I Interface I
I
i The Work Detail Interface, Leave Balance Interface and Payslip Messaging I
! Interface are run. Interface files are placed in a secure CT directory ready for J i Leave Balance
I
I
retrieval by SAP. I \
1
j lnterface
\ Payslip
I J Messaging I
I 1
----~--------------~·
\ Interface .J

CD_B08-0006
2.3.1 Process and Reconciie Payroll
\fersion : 2.0
Pmgrcam .!f2 ·- -- - --
5.2 2.3. 1.1 Run Time
The Run Time process encompasses the generation of "time" results and the subsequent review and correction of issues related to these results._
5.2. 1 J<ey Concepts

• This process is completed each time the Work Detail interface from Workbrain to SAP is run, and prior to the final pay run .
• Processing errors may need to be corrected in either SAP or Workbrain, depending on which system the error originated from.
CD_B08-0006
Version : 2.0
~ro~ram.: 42
5.2.2 Business Process Diagram of 2.3.1 .1 Run Time
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·---·----------------·-----------------------------------------------· Page 24 of 85
CD_BOS-0006
Version : 2.0
~mg-rani42 ------ -------------- - - - -- ------------------------------ -- - --- --
5.2.3 Business Process Tasks of 2.3.1.1 Run Time
I - --,----------
1
1 Task Number
·1
I Task Description
!
Role
Application and 1 Supportin!
Module (If I Reports, For m~-~
· . appiicable) , and lnterfac s I
2.3.1.1 .1 I Run Time Evaluation Controller- Pay SAP- Payroil
and Le~al
Work Deta!i.
l
l Time Evaluation is the process that records the accrual of increment hours and
maps attendance and absence types into wage types for payroll processing.
Run
I
Reporttng
j
Interface I
I
ITime and attendance data (including any Workbrain specific allowances) is
interfaced from Workbrain via the Work Detail Interface twice per pay period
I
_ prior to the final payrun. _j
i2..3.1~2 II Di~tribute -Time Results . Controller- Pay SAP - ~--------- - -1
1 Time Evaluation outputs a log that identifies any employee who was not Run \
I
I processed correctly and the reason for the incorrect processing. These will be
. j manually distributed via e-mail by the Controller- Pay Run to the relevant "cell" I - I
1 J who will analyse the results so that any errors can be corrected. ,
' -
1 Reviewer- Payroll Manual j
\ identifies any errors and outlines solutions to be passed to the Processor- I I
I I Payroll for action.

i 1 Conditions
l • No Errors Identified- If no errors are identified, the process continues
I I
•
on to 2.3.1.2 Run Payroll.
Errors identified - If errors have been identified, the Reviewer- Payroll
advises the Processor- Payroll who assesses the source of the error
j I j .
l - 1.3
j 2.3.1.
and updates data in the appropriate system to rectify this error.
-- ---t-A-c-ti-on Payrun Master Data Errors Processor- Payroll j SAP- Payroll I . 1
Any master data related errors will be corrected using the standard Master file 1 I and Le~al
I Maintenance transaction (PA30). Modification of an employee's payroll data I 1 Reportrng
will automatically be processed in subsequent payruns. I
The processes that should be used to update the master data are deta~·led
in I
I
[_ -~
; framework 2.1.2 Maintain Employee Records. l
___j_ ,, ___ ]
CD_B08-0006
2.3.1 Process and Reconci le Payroll
Version: 2.0
Program.42 ------ --------
r---
1
~- -~ Application and !Supporting -l
1 Task Number I Task Description I Role Module {if j Reports, Forms
I I
I applicable) and Interfaces \
I
,
I After updating the master data, a simulaied payrun pro;;;;;s .;;;n be run for an
employee or group of employees to ensure the data change has corrected the \
i , error in question. I
J2.31 .1.5 --tfction Payrun Errors I Processor- Pay(,- Workbrain
_I ~--------
i I Any errors will be corrected in the effected employee 's timesheet, and will
J · automatically be processed in subsequent pay runs. The processes that
1
I should be used to update records are detailed in frameworks 2.1.2 Maintain
· I Employee Records, 2.2.1 Maintain Leave Entitlements- Roster and 2.2.2
I Record Time and Attendance- Roster. I __ _j
i

CD_B08-0006
Version : 2.0
Program4:2
5.3 Level 5 Sub-Process: 2.3.1.2 Run Payroll
The Run Payroll process encompasses the generation of "payroll" results and the subsequent review and correction of issues related to these results.
5.3.1 Key Concepts

• This process is completed each time the Work Detail interface from Workbrain to SAP is run, and prior to the final pay run.
• Processing errors may need to be corrected in either SAP or Workbrain, depending on the system the error originated from .
CD 808-0006
2 .3.1 Process and Reconcile Payroll
Versio n: 2.0
Pmgram42 ---------------------
5.3.2 Business Process Diagram of 2.3.1 .2 Run Payroll
I
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CD_B08-0006
2.3.1 Process and Reconcile Payrol l
Version: 2.0
Program t-t2
5.3.3 Business Process Tasks of 2.3.1 .2 Run Payroll

r-·
Ii Application and j Supporting!
Task Number Task Description Role Module (If i Reports, Forms 1
I applicable) I and lntertaces 1
-1 ---- - - - - - - - - - - - - - - - - - - - - --- --- - - - - -- ------ - - ] ; ---- --- 1- -- -,-
'
-- -1'
\ 2.3.1.2.1 \ Release Payroll Controller- Pay SAP- Payroll ~- ,
I Releasing the payroll will change the payroll control record's status from Run I and Le~al /
I J 'Unlocked' to 'Locked' so that payroll can ?e executed. ____ Report~g j_________ j
f 3 .1.2.2 1 Start Payroll Controller- Pay SAP - Payroll I
\ This task wi!l process the current period's payroll for employees and will save Run and Le~al
I the calcuiated values in a 'Pay Results' table in the database. Reportmg
1
I I The payroll process will automatically retrospectively recalculate the payroll I i
1
I values for any employee with a change in the past (i.e . previous pay period). I I
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1
Only employees who have had changes processed since the last payroll run lI
I
' will be included in this run . _ . !
2.3.1.2.4 _ Change Status - Corrections r Controller- Pay SAP - Payroll I
I The Corrections option will change the payroll control record to a different I Run I and Legal 1
I status that will unlock all master data and allow updates of any record that ! Reporting 1
would effect the current period. _ j __
I 2.3.1.2.3 Distribute Payroll Results
I Payroll outputs a log that identifies any employee who was not processed
1
I Run
Controller- Pay 1
i
SAP I I !
I correctiy and the reason for the incorrect processing. These will be I \
I'
~
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automatically distributed via e-mail by the Controller- Pay Run to the relevant
----------~jt--"c_e_ll_", who will analyse the results so that any errors can be corr~cted. f-;;: 1
1
--t------- ----
l 2.3.1.2.6 Analyse Payroll Results I Reviewer - Pay~ Manual ' _
I The Reviewer- Payroll analyses the results of the "Run Payroll" process, 1 i I
I~· Payroll
identifies any errors and outlines solutions to be passed to the Processor- \ I
for action . I 1 1
Conditions
• No Payroll Errors Identified -If no errors are identified, the process
proceeds to the task of Generate Post Pay Run Files.
_ _ _ _ _ ...L_!_ Payroll Errors Identified -If errors have been identified , the reviewer _____ __j
-- - --
CD_BOS-0006
Version: 2.0
ri~o·
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- ·- - - -~· -- - - - · - ·---- --- ·- -- - -· ~:;:-------· -·- . -l
I .. 1 I I Application and Supporting l
\ Task Number Task Description I Role ! Module (If Reports, Forms 1\.
I I applicable) and Interfaces
1 advises the Processor- Payroll who assesses the source of the error I ~
1 1 and updates master data to rectify this error. I I
J 2.3.1 .1.3 i Action Payrun Master Data Errors --- - I Processor-- Payroll SAP- Payroll T - --· 1
, , Any master data related errors will be corrected using the standard Master file I ~d Le~al 1
1
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I will be automatically processed in subsequent payruns. \ , I
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framework 2.1.2 Maintain Employee Records.
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!2.3.1.1T Action Pay run Errors I Processor- Payroll I Workbr~in
·----~
1
\ I Any errors will be corrected in the effected employee's timesheet and will
automatically be processed in subsequent pay runs. The processes that
1 should be used to update records are detailed in the frameworks 2.1 .2 Maintain
i Employee Records, 2.2 .1 Maintain Leave Entitlements- Roster and 2.2.2
I
1
_ j Record Time and Attendance- Roster.

CD_B08-0006
Version: 2.0
Prqgramq2
5.4 Level 5 Sub-Process: 2.3. 1.3 Generate Post Payrun Files
The Generate Post Payrun Files process encompasses the generation of post payrun files and reports and the subsequent review and correction of issues related
to these results .
5.4.1 Key Concepts

• This process is completed each time the Work Detail interface from Workbrain to SAP is run , and prior to the finai pay run .
CD_BOS-0006
2.3.1 Process and Reconcile Payroli
Version: 2.0
PrqgramA2
5.4.2 Business Process Diagram of 2.3.1 .3 Generate Post Payrun Files

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CD_BOS-0006
Version: 2.0
Program.42 ----------·-
5.4.3 Business Process Tasks of 2.3.1.3 Generate Post Payrun Files
1 I Application and
' I
1
· Supporting
~
1
Task Number Task Description \ Role Module (If 1 Reports, Forms /
• · applicabie) J and Interfaces I
2.3.1.3.2 Simulate FICO Controller - Pay
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CD_B08-0006
2.3.1 Process and Reccnciie Payroii
Version: 2.0
Prograr1142
I Task NUmber Task Description Role

\ Application and
I
I
Module {If
applicable)
I Supporting -~
I Reports, Forms
and Interfaces 1
i
II 2.3.1 .1.5
l After updating the master data, a simulated payrun process can be run for an
employee or group of employees to ensure the data change has corrected the
I error in question.
Action Pay run Errors i Processor- Payroll I Workbrain
II l .
"l
I I Any errors wili be corrected in the effected employee's timesheet, and will be \ I
automatically processed in subsequent pay runs . The processes that should I I
I
I I be used to update records are detailed in frameworks 2.1.2 Maintain Employee
I
. -----1 I
! Records, 2.2.1 Maintain Leave Entitlements- Roster and 2.2.2 Record Time
I I and Attendance - Roster. 1
t
i
I
2.3.1.3.6 1 Create Post Payrun Files j Contr;ller- Pay I SAP - Payroll
! Once payroll has been successfully run and all employees have results, post I Run \ ~nd Le~al
I payrun files wil! be generated . . r eportlng
I a QSuper Interface available to SSP for upload to EDC;
I I•
I
EFT/Cemtex is disbursed to the CBA;
I I
Re~
Deduction Listing reports are disbursed to 3rd party deduction authority;
and
I : Employee Tax Declaration Interface is made available for upload to
I 1 ATO software.
i 2.3.1.3.11 I Run Control Reports . Controller - Pay SAP - Payroll I Audit
Control reports are run automatically after the simulation of the posting file to Run and Legal I Payroll I
I I enable reconciliation o·f payroll results to be completed and exception 1 Reportmg , Exceptions .
!I messages produced in the form of logs. I 1 Report ·
The control reports include the Audit Report, Payroll Exceptions Report and
Payroli Reconciliation Report_ I I
1 2.3.1.3.7 Distribute Payrun Control Reports Controller- Pay I SAP - Payroll t 1
Audit Report --
The payrun control reports are distributed automatically to the officer(s) Run 1 and Legal 1 Payroll
I Report1ng
L responsible for analysing them and ascertaining any post payrun data
/ amendments required. I
I
Exceptions
I Report
------~
CD 608-0006
2.3.1 Process and Reconcile Payroil
Version: 2.0
!~:t"'".r:•gr,:sm l •2
iV ~~ -'-,· - {'
I!·.· Task Number

·1 Application and
Module (If
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Reports, Forms I
Task Description Role
I I applicable) and interfaces !
i 2.3.1.3.9 Analyse Payrun Control Reports Reviewer- Payroll \ Manual
I The Reviewer- Payroll analyses the payrun control reports, identifies any \ i
I issues and outlines solutions to be passed hthe Processor- Payroll for action . I
I •. I
1 Condtttons 1
1· • No Payrun Control Report Issues Identified- If no issues are identified,

I
't
1 no further activity is required.
II • Payrun Control Report Issues Identified- If issues have been identified, 1 ,
1 the Reviewer- Payroll advises the Processor- Payroll who assesses 1 'I ~
I the source of the error and updates the data to rectify this error. .
Le~al
12.3.1 .3.1 0 - Action Pay run Contcol Report Issues . -- - - -· Processor - Payroll I SAP - Pay roil -----·--·
,'[ I Any master dala related issues will be corrected using the standard Master file rl I and j'
I Maintenance transaction (PA30). Modification of an employee's payroll data I Reporting

lI I will be automatically processed in subsequent payruns_ ' i \
: The processes that should be used to update the master data are detailed in \ I j I
I
1 i framework 2.1.2 Maintain Employee Records. I I_ __J_ _ _ _ _ _ _ ____ _
12.3.1 .3.12 !Action Payrun Control Report Issues Processor- Payroll I Workbrain I
. I Any data related errors will be corrected in the effected employee's timesheet. I
i Modification of an employee's payroll data from the timesheet will be
I l
i' l
, automatically processed in subsequent payruns. 1
I
I
1
J
The processes that should be used to update the data are detailed in
frar:'eworks 2.1.2 Maintain Employee Rec_ords, 2.2.1 Maintain Leave
Entitlements- Roster and 2.2.2 Record T1me and Attendance- Roster.
\
·
1
,1
I
[
\
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CD_BOS-0006
2.3.1 Process and Reconcile Payro!!
Version: 2.0
Prqgrarri t42
5.5 Level 5 Sub-Process: 2.3.1.4 Prepare Payrun
Th is process involves preparing the SAP system and stakeholders for the upcoming payrun process.

CD_SOS-0006
2.3 .1 Process and Reconcile Payroil
Version: 2.0
Program42
5.5.1 Business Process Diagram of 2.3.1.4 Prepare Payrun
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~~ 2 .3 .1.18 Run Tlmt:

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t.i W:Jrkb:ain
:C ? asroll
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. ·:!':i ., . Payroo
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CD_808-0006
2.3.1 Process and Recor.ciie Payroll
Version: 2.0
Program42 ·-·----------·----------·· - - - --·--··-- -
5.5.2 Business Process Tasks of 2.3.1.4 Prepare Payrun

r I !I Application and I~pporting -~
I Task Number I Task Description Role Module (if Reports, Forms [
I applicable) and Interfaces !
1
l2.3.14.1 I Adv;se SAP HR Users (Pay'"" Commencement) Contcoller- Pay Manual ~
All SAP users are advised of the upcoming payrun process, and unavailability Run i
- of aspects of the system's functionality_ _________ I __;
, 2.3 .1.4.2 J Confirm Incoming Interfaces I Controller- Pay I Manual I WorK DetaH j
1 [ Any interface from a system that may impact the payroll processing needs to be Run · . 1nterface I
I 1 co-ord inated , including the following Workbrain interfaces:
1
Leavfe Balance 1
I j • Work Detail Interface j lnter.ace

1
1 1 Payslip
Leave Balance Interface : Messaa·1
.
1
.1 •
I 1 • v ng
1\ I• Payslip Messaging Interface 1 . i Interface

~
1
1
I
I The status of interfaces is investigated and a risk assessment undertaken if a I
significant volume of interface items or critical interface items have not
!I
. completed or errored.
1
\
1
I
I
•
/
I
1
I
I \ The pay run process may be delayed at this point whilst interface errors are I I
I
2.3.1 .4.3
1 addressed.
1 Lock Out Interfaces Controller- Pay

t-
I SAP- Payroli
,
. l
1
!
II After confirming the incoming interfaces, any interface process which may Run and Legal i
I I
I
affect the running of the tasks is 'loc~ed out'. The job that imports the interface Reporting j I
------~ ay be postponed. .. _
I 2.3.1 AA 1
Lock Out Users Controller- Pay . SAP- Payroll \
II 1
Any users that have no relevant input to the payrun process will have their Run I and Le~al , J1
access to the system modified so that any maintenance of employee master . Reporting \
f.---- data cannot be performed. _ 1 L___ 1
I 2.3.1.4.6 I Run CATS Transfer - · I Controller- Pay rsw~ayrol-1-+1---------· l
j I SAP retrieves the files generated from the Interfaces from the secure CT . Run and Legal j'
1
f 2.3.1.4.7
directory and processes them accordingly.
- - - f set "Adjust Date"
... Controller- Pay
Reportmg
wo~~in
I
- -:=-j __ -=-=--J
Page 38 of85
CD_B08-0006
Version: 2.0
Progra m : ~2
·- ---------------------------------------------------·--------------·
I App lication and I Supporting I
Task Number Task Description Role I Module (If \ Reports, Forms 1
applicable) 1 and lnte_':!!,~!:J
Run
I 1
1
The Adjust Date is used to ensure that any edits made to timesheets after the
close of a payroll period result in a retrospective adjustment. I
I
II
I
I
!
I
I
2.3.1.4.5
Following the successful upload of files into SAP the Workbrain adjust date is
set to the last day of the pay period.
! Prepare Database for Pay run
i users are out of the syste~ .

.
I Any employee master file records that remained 'locked' are unlocked after all
Controller- Pay
Run
\ SAP - Payroll
arid Legal
I. Reporting
I
ij
I
-- · - -
_L __________
l
____I
!
CD_B08-0006
2.3.1 P;ocess and Reconcile Payroll
Version: 2.0
rnr~g ...-m· - ~ ....
-..r!· <d •• .: 't~
5.6 Level 5 Sub-Process: 2.3.1.5 Run Time (Final)
The Run Time (Final) process encompasses the 'final ' generation of time results , correction of critical errors and the subsequent review and correction of issues
related to these results.
5. 6. 1 Key Concepts
• This process is completed on "pay Monday".
• The final payrun process includes the concept of "critical errors"; an error that precludes the payrun from continuing until it is addressed.
.. Processing errors may need to be corrected in either SAP or Workbrain, depending on the system the error originated from.
Commercial-in-Confidence Pag e 40 of 85
CD_B08-0006
Version: 2.0
Prograrri42
5.6.2 Business Process Diagram of 2.3.1.5 Run Time (Final)
! No cr\~S'II Tllfou ~-~ -. t:::i:::\ Runlir:kll:l 2.3.1

.. . ~'C/ (i
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CD_BOS-0006
Version: 2.0
,..,s-oa*'-m'"
rtt •:>if-'
·:,:, ~ 0 . "'l
5. 6. 3 Business Process Tasks of 2. 3. 1. 5 Run Time (Final)

r I Application and I ·Supp~rting ..,\
I . Task Number Task Description 1 Role Module (if Reports, Forms
1
1 applicable) / and Interfaces 1
Tlllle-Eval~atlo-n - - '1
2.3.1.1 .1
I Run
Time Evaluation is the process that records the accrual of increment hours and
Controller- Pay
Run
SAP- Payroll
and Le~al
Work Detai l '
interface l
I
1!'
!
maps attendance and absence types into wage types for payroll processing.
Time and attendance data (including any Workbrain specific allowances) is
interfaced from Workbrain via the Work Detail Interface twice per pay period
Reporting
--f j
l
1
L prior to the final ~-ayrun. -- - ·-· -------~
I 2.3.1.5.2 Identify Critical Time Errors Controller- Pay SAP- Payroll i
j The Time Evaluation process outputs a log that identifies any records that were Run and Le~al I I
i 1 unsuccessful, including critical errors. I Reportmg
! i Conditions
II
I•
I
No Critical Time Errors - If no critical errors are identified, the process
l ' continues to the Run Payroll (Final) process.
I I No Critical Time Errors - If no critical errors are identified, the process
I I• continues to the task of distributing the results of this activity.
i' I
I
il
Critical Time Errors- if critical errors are identified, the process moves
to action these errors.
.j
! 2.3.1 .5.3 i Action Critical Time Errors (Master Data) · Updater- Final 1 SAP- Payrol! I I
The Updater - Final Pay Run creates, changes or deletes the record thai is I Pay Run I and Legal I
i 2.3.1.5.7
causing the critical time error.
Amend "Hands off Date"
1 The Hands-Off Date designates the date prior to which no information can be
1
Reportmg
I Controller- Payrun I Workbrain
1 .
1--------
.
I edited.
I j The Controiler-Payrun returns the hands-off date to the system go-live date to I
! ! allow the Updater- Final Pay Run to correct errors in Workbrain. _ __ ____ ___
L__ _ _ __j
Commercial-in-Confidence Page42 of 85
-------------------------------------
CD_BOS-0006
Version : 2.0
Program 42
Application and 'I Supporting ~-
GaskNumber Task Description Role I Module (If
applicable)
Reports, Forms
\ and Interfaces 1
I 2.3.1.5.8
l
, Action Critical Time E r r o r s ! Updater- Final
I The ~pdater---: :ina!_ Pay Run creates, changes or deletes the record that is
j causmg the cnt1cal time error.
1-
_
Pay Run *'' I Workbrain I
1
J
\
1
i 2.3.1 .5.9 1 Generate Off-Cycle Payment -- - 1 Controller- Payrun Workbr~---~ -------j

I
! I The Work Detail Interface, Leave Balance Interface and Payslip Messaging I I , j
I 1 Interface are run via the Workbrain Off-Cycle Interface. Interface files are j I I
j placed in a secur~ CT directory ready for retrieval by SAP. I' ! I -~
12.3.1.5.10 \ Confirm Incoming Interfaces . Controller- Payrun I SAP j
j The Controller_- Payrun confirms the incoming Workbrain Interfaces, in~luding l ]1
I the Work Detaallnterface, Leave Balance Interface and Payshp Messagang i
I I Interface. \ j
I I The status of interfaces is investigated and a risk assessment undertaken if a 1
,. -~
1! significant volume of interface items or critical interface items have not
[ completed or errored. j
1 The payrun process may be delayed at this point whilst interface errors are 1 I
r
I 2.3.1 .5.11
j addressed .
Run CATS Transfer
_ _ ___,·~--------+----
Controller- Payrun SAP _L J
I
![ directory
SAP retrieves the files generated from the Interfaces from the secure CT
and processes them accordingly.
Li
___________,___ _ _ _ _ J

CD_B08-0006
Version : 2.0
Prt)gram42
I fApplication ~~~- Supporting 1-
I Task Number I Task Description Role ! Module (If Reports, Forms 1
~~
I J applicable) and Interfaces I
i 8.0.0.0.1 Audit Data Entry Reviewer- Payroll I SAP- Payroll Audit Repor t !
I All data entry transactions (create, update, delete) performed by the Processor and Legal 1
i
I role are reported via a data entry audit report. I Reporting j
I The report includes both the old data and the newly updated data so the
I j Reviewer can determine accuracy of the transaction. 1 I
The Audit Report is validated against source documents to ensure accuracy
I I. and validity of the generated transactions. The report need not be printed and
j can be recailed at a future date if required (e.g. for a formal internal or external
I j audit procedure).
II 1 Conditions I
! I• Invalid Data Entry- If errors are identified, the Reviewer advises the I
I I Processor of the errors in writing and corrections required. The source
I document is returned to the Processor to correct ! I

• I i
L I
Valid Data Entry- If the data entry is correct, the process continues to
the task of Certify Audit Log.
1 L-;5.1_~----l Amend Time Error Fix Data Entry
I and Legal I L---J
i I The Processor-_Payroll corrects errors identified by the audit process. I Reporting I II
\&0.0.0.2 I Audit Data Entry i Reviewer- Payroll Workbrain i Overrides
\ \ All data entry transactions {create, update, delete) performed by the Processor ) I Report
1 j role are reported . ' I
\ I The audit report is validated against source documents to ensure accuracy and I
! validity of the generated transactions. I I
-~
1
I i Conditions 1
I
J I• Invalid Data Entry - If errors are identified, the Reviewer advises the
\ Processor of the errors in writing and with the corrections required . j j
i
I I•
1
Valid Data Entry - If the data entry is correct, the process continues to · I
j I
l I the task of Certify Audit Log . ; __j
[ 2.3.1.5.12 l Amend Time Error Fix Data Entry I Pr~essor_- Pay_roll I \1\fork~rain l - -_ -_ -j
I
CD_808-0006
2.3. 1 Process and Reccncile Payroll
Version: 2.0
Prograr.J.~
-· ~~
:2_·________________ _
·-- - - --·-----···-
J I ----------·-------------------------------------~~-------------.-A_p_p_
l ic--a-
t-io_n_a_n_
d~l,--
s-u_p_
1
p_o_rt_i_n .l
__
g
I Task Number I Task Description Role 1 Mod ule (If ! Reports, Forms I
I I I 1 applicable) I and Interfaces
1
,.-
I The Processor- Payroll corrects errors identified by the audit process.
---,--: ·------------------1-----------------+----------------
I S.0.0.0.3 I Certify Audit Report Reviewer- Payroll I Manual Audit Repo1i
! i Data entry Audit Report's certification page is printed and signed off as
j j approved. I i
~ j Audit Report Certification is filed as per DRM requ~rements. , I ___j_______.___I
2.3.1.1.2 1 Distribute Time Resu lts 1
Controller- Pay 1 Manual j l
I
. I Time Evaluation outputs a log that identifies any employee who was not Run i l j
j processed correctly and the reason for the incorrect processing. These will be
1
I I
1
1
1 manuaily distributed via e-mail by the Controller- Pay Run to the relevant "cell" I j
I l that will analyse the results so that any errors can be corrected. j
i 2.3.1 .1.4
I
----t Ana lyse Time Results Reviewer- Payroll j Manual -
·
i
I
----l
1 The Reviewer- Payroll analyses the results of the "Run Time" process, j
I .
'1
j identifies any errors and outlines solutions to be passed to the Processor-

'! I Payroll for action. i
, 1 Conditions 1 I
i I .. No Time Errors Identified- If no errors are identified , no further activity I' i \I
I j is required . I
1 I• Time Errors Identified- If errors have been identified, the Reviewer- J j

! I Payroll advises the Processor- Payroll who assesses the source of the \ 1
I ! error and updates the data in the appropriate system to _rectify this error. . ~---------J
1
3 ! Action Payrun Master Data Errors 1 Processor- Payroll SAP- Payroll \ I
I Any master data related errors will be corrected using the standard Master file and L~gal l I
1 Maintenance transaction (PA30). Modification of an employee's payroll data Reporting \
. ! will be automatically processed in subsequent payruns. I
I \ The processes that should be used to update the master data are detailed in i
I I framework 2.i .2 Maintain Employee Records. I
i After updating the master data, a simulated payrun process can be run for an
employee or group of employees to ensure the data change has corrected the
I
1
\ I
j
\
l
i
\
error in question.
"---------------~----------._J_ ________ _ .. _
CD_808-0006
2. 3.1 Process and Reconcile Payroli
Version: 2.0
fjro•:!J'ram~
·::JI ,
A2
... "
Application and l
Supportin g
Task Number Task Description Role Module (If Re po rts Forms I
applicable)
~?.!.'!!!~~~
I 2.3.1.1.5 1 Action Payrun Errors Processor- Payroll J Workbrain
I Any errors will be corrected in the effected employee's timesheet, and will b U _
j
I automatically processed in subsequent pay runs. The processes that should
j
I I I
I!, j be used to update records are detailed in frameworks 2.1.2 Maintain Employee
I I
l _____ _
1 Records, 2.2.1 Maintain Leave Entitlements- Roster and 2.2 .2 Record Time
l_and Attendance- Roster.. ... , . .L________j
-------------·--
- - - -· Page 46 of 85
CD_B08-0006
Version : 2.0
ProgTant42 -----------· -··-
5.7 Level 5 Sub-Process: 2.3.1.6 Run Payroll (Final)

The Run Payroll (Final) process encompasses the generation of "pay results" and the correction of errors resulting from these results.
• This process is completed on the first working day of a pay week, typically "pay Monday".
• Processing errors may need to be corrected in either SAP or Workbrain, depending on the system the error originated from.
Commercial-in-Confidence Page 47 ofo5

CD_808-0006
Version: 2.0
ProgramA2
5. 7.2 Business Process Diagram of 2.3.1.6 Run Payroll (Final)
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CD_B08-0006
Version: 2.0
Program42
5.7.3 Business Process Tasks of 2.3.1.6 Run Payroll (Final)

r-··-
1
---r.
I Application and · - -------l
Supporting
I Task Number j Task Description I Role \ Module (If Reports, Forms I
I j applicable) 1
and Interfaces 1
I
12.3.1.2.1
L _ __
~elease Payroll
Releasing the payroll will change the payroll control record's status from
'Unlocked' to 'Locked' so that payroll can be executed . __
Controller- Pay
Run 1 ~~a
sA:- Payroll
Le~al
~port1ng ___
lI .J
l
t
1
2.3. 1.2.2 Start Payroll Controller- Pay 1 SAP - Payroll 1 I
I and Le~al
1
I This task will process the current period's payroll for employees and will save Run I
1 \ the calculated values in a 'Pay Results' table in the database. Reportmg
. The payroll process will automatically retrospectively recalculate the payroll I I
1
values for any employee with a change in the past (i.e. previous pay period).
I As 1 .
\
~
1 part of the selection criteria, the Controller- Pay Run will be able to select
1 the employees that have only been hired or had changes since the last payroll
l run .
i
---h
J I
I
\
\
1
I 2.3.1.6.3 ----t"id~ntify Critical Payroll Errors · ·- - · . , Controller- Pay SAP --Payrol!/·--------~
. I The payroll process outputs a log which will identify any records that were I Run i and Le~al \ 1
• unsuccessful, and critical errors are identified. I Reportmg 1

1
1
1 I Conditions i I [ I
I 1 • No Critical Payroll Errors -If no critical errors are identified, the process
I i continues to the 2.31 .7 Generate Post Pay run Files (Final) process.
1 I• No Critical Payroll Errors- If no critical errors are identified, the process
i I continues to the task of distributing the results of this activity.
~-
k
\
i
1.2.4
1
1
s Critical Payroll Errors- If critical errors are identified, the process
moves to action these errors.
Change Status -Corrections
\ The Corrections option will change the payroll control record to a different
I status which will unlock all master data and allow updates of any record that
I
Controller- Pay
Run
SAP- Payroll
and Le~al
Reportmg
!
.
1
___ _
\
l
L_ j would effect the current period. L____ j __ _j
Commercial-in-Confidence Page49 of85

CD_B08-0006
2.3. ·1 Process and Recor.ciie Payroll
P~Ogfani42
Ve rsion: 2.0
I Task Number Task Description

r-
'1 Role
I
,
Application and I s'~ pp~rting
Module (If . Reports, Forms
-l
I
1 I applicable) ,1 and J!::.~face=:,
I
12.3.1.5.7 Amend "Hands off Date" j Controller - Payrun i Workbrain I
The Hands-Off Date designates the date prior to which no information can be
; edited. I I I
I The Controller-Payrun returns the hands-off date to the system go-live date to I
i
2.3.1.6.9
I allow the Updater- Final Pay Run to correct errors in Workbrain .
Action Critical Payroll Errors
The Updater- Final Pay Run creates, changes or deletes the record that is
'
, Pay Run
'
I
j
--1---~
i
' J
I causing the critical payroll error. ________

Pay~Workbrain - ---l
1
r3.1.5.9 ' Generate Off-Cycle Payment \ Controller- 1
I
The Work Detail Interface, Leave Balance Interface and Payslip Messaging
I! :
I
1
I
L
1 2.3.1 .5.10
lntecface are run via the Workbrain Off-Cycle Interface. lntertace files are
placed in a secure CT directory ready for retrieval by SAP .
Confirm Incoming Interfaces 1 Controller- Payrun
I
SAP
.
I
----~
i
The Controller- Payrun confirms the incoming Workbrain lnt~rfaces,
including ! I
1 the Work Deta1llnterface, Leave Balance Interface and Payslip Messag1ng · :
Interface. I
! The status of interfaces is investigated and a risk assessment undertaken if a \
\ significant volume of interface items or critical interface items have not J
1
1 completed or errored. )
I The payrun process may be delayed at this point whilst intertace errors are I I
addressed. .
---
2.3.1 fi 11
1
I
Run
--- - -CATS Tr::am::fpr
- -- - - - -- ----- -- I' Controller-Payrun \ SAP
I.
~
SAP retrieves the files generated from the Interfaces from the secure CT I
I
- - - - - - - + -_d_ir_e_ct?_ry and processes them accordingly. ___ I 1 ·- - - - - - i - - - -
2.3.1.6.5 I
Action Critical Payroll Errors (Master Data) I Updater- Final I SAP- Payroll -~
1 The Updater- Final Pay Run creates, changes or deletes the record that is
causing the critical payroll error.
1
Pay Run
__l__
II and Legal
, Report1ng
-'----J
- - - - - -- - -- - - - -· - - -- - - - - - - - - - - - - - -- - - - - - ---- - ----
CD _808-0006
Version: 2.0
Pmgram42
Application and I Suppo rting --l
Task Number Task Description Role Module (If I Reports, Forms 1
applicable) , and Interfaces 1
I s.o.o.o.1 ' Audit Data Entry Reviewer - Payroll i SAP - Payroll Audit Report
I All data entry transactions (create, update, delete) performed by the Processor and Legal
1 role are reported via a data entry audit report. Reporting
II l The report includes both the old data and the newly updated data so the
i
i Reviewer can determine accuracy of the transaction.
I The Audit Report is validated against source documents to ensure accuracy
1
1 and validity of the generated transactions. The report need not be printed and
can be recalled at a future date if required (e.g. for a formal internal or external
\ audit procedure). · l
Condit ions
1
! • Invalid Data Entry- If errors are identified, the Reviewer advises the
Processor in writing of the errors and corrections required . The source
document is returned to the Processor to correct.
I !•
1
Valid Data Entry - If the data entry is correct, the process continues to
I
the task of Certify Audit Log. I .
Ir
I S.0 .0.0.2
1
[ Audit Data Entry Reviewer - Payroll Workbrain I Overrid~-;--··~
I All data entry transactions (create, update, delete) performed by the Processor I, Report I
1 role are reported. I .
I The audit report is validated against source documents to ensure accuracy and I
validity of the generated transactions.
1
1 Conditions
I• Invalid Data Entry- If errors are identified, the Reviewer advises the I I I
i Processor in writing of the errors and the corrections required .
i I
I
I • Valid Data Entry- If the data entry is correct, the process continues to · I i j'
I' the task of Certify Audit Log. .
-----------------------~------------J_ __________ _ L_ _ _ _ _ __ _ _

CD_B08-0006
Version: 2.0
Program42
Application and Supporti;g-·l
Task Number Task Description Role Module (If Reports, Forms
applicable) I and Interfaces
123.1.6.8 1
Amend Payroll Error Fixes Data Entry I Processor- Payroll SAP - Payroll !' \
II Errors identified are corrected by the Processor- Payroll as required and return and Legal i
through the Audit Data Entry process. I Reportmg
1
1 \
1~2.3.1 .6.10
1 Process repeats until all errors are corrected. / ~·
I Amend Payroll Error Fixes D~ta Entry Process~r- P~yroll W~rkbrain -·
\ Errors identified are corrected by the Processor- Payroll as required and return 1 I
: through the Audit Data Entry process. . I
I Process repeats unt;J all errors are corrected. I

1
I 1
I ·-·- - I
I S.0.0.0.3
I
Cert1fy Audit Report
Data entry Aud;t Reporfs cert;ficat;on page ;s pr;nted and s;gned off as ~I
Rev1ewer- Payroll Manual ~1t Report
j -1
r
approved, and filed as per DRM requirements.
1.2.3 Distribute Payroll Results
Payroll outputs a log that identifies any employee who was not processed \
Run I
. Controller - Pay
SAP
, correctly and the reason for the incorrect processing. These will be manually
I
k----
I distributed via e-mail by the Controller- Pay Run to the relevant "cell" who will I
~I
j ana!yse the results so that any errors can be corrected. _
I 2.3.1.2.6 I Analyse Payroll Results Reviewer - Payroll I Manual
I I The Reviewer- Payroll analyses the results of the "Run Payroll" process. I '
I J identifies any errors and outlines solutions to be passed to the Processor-
! I
! Payroll for action.
1
j'
CondR~ns
I I
I1 • No Payroll Errors Identified - If no errors are identified, the process
I I I
proceeds to the Generate Post Pay Run Files process. I I I
IL _,_ _ __
1
1
1
• Payroll Errors Identified- If errors have been identified , the Reviewer
advises the Processor- Payroll, who assesses the source of the error
and updates master data to rectify this error.
I' II _j '
I
CD_B08-0006
Version: 2.0
Program1+2
----,--------- ·- - --l
,
i
l
. .·
Task Number ·
_ ___ .
Task Description J ,
Role . . I Application and
Module (If
____ ___j___ applicable)
I
Supporting
Reports, Fo,ms !
and Interfaces 1
1 2.3.1.1 .3 \ Action Pay run Master Data Errors I Processor- Payroll I SAP- Payroll J I
. j Any master data related errors will be corrected using the standard Master file
1
1 I and Le~al j
Maintenance transaction (PA30). Modification of an employee's payroll data Reportmg I
1 i will be automatically processed in subsequent payruns. ,
1
j i I
i \ The processes that should be used to update the master data are detailed in 1 • 1
l ! framework 2.1.2 Maintain Employee Records. 1

i
I I After updating the master data, a simulated payrun process can be run for an j J i
\ I employee or group of employees to ensure the data change has corrected the j ! i I
I error in question. ' ' -L-----·--··-·-'
2.3.1.1 .5 Action Pay run Errors , Processor- Payroll Wcrkbrain j I
1 Any errors will be corrected in the effected employee's timesheet, and will be j I I
I1 automatically processed in subsequent pay runs. The processes that should I ' \ I
'\ be used to update records are detailed in frameworks 2.1.2 Maintain Employee \ j
Records, 2.2.1 Maintain Leave Entitlements- Roster and 2.2.2 Record Time 1 I I
L and Attendance- Roster. i ! _L___ ________ j
-- - - - - - - - - - - - - - - - -- -- - - - - - - - - - --- - - - --·-Page
---- ·-
53 of85
CD_808-0006
Version: 2.0
oi: •.h'lili'j<~
,..,.i'_ir,; , ....
, (l · ,q. ....
5.8 LevelS Sub-Process: 2.3.1.7 Generate Post Payrun Files (Final)
The Generate Post Payrun Files (Final) process encompasses the production of Post Payrun Files and Control Reports, distribution and correction of associated
errors.
• This process is completed on the first working day of a pay week, typically "pay Monday".
CD_808-0006
2.3.1 Process and Reconcile Payrofi
Version: 2.0
Pmgram42 ·---------------------------------------------------------------
5.8_2 Business Process Diagram of 2.3.1 . 7 Generate Post Payrun Files (FinaO
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----- - ------- Page 55 of 85
CD_BOS-0006
Vers ion: 2.0
Program.4.2
5.8.3 Business Process Tasks of 2.3.1. 7 Generate Post Payrun Files (Final)
I
\.. Task Number
------.
Task Description Role
l Application and
Module (If
Support;g-l
Reports, Forms I
1
applicable) I and Interfaces j
2.3.1 .3.2 I Simulate FICO Controller- Pay I SAP- Payroll I !
·~ This process generates the payroll and associated costing information that
1 needs to be transferred to the Finance system.
Run ~nd Le~al
Reporting
I....--------···-i\
2.3.1.3.6 1 Create Post Payrun Files Controller- Pay SAP - Payroll ! I
1
Once payroll has been successfully run and all employees have results, post Run I and Le~al j
I! payrun files will be generated. J 1 Reporting 1
1
j • QSuper Interface available to SSP for upload to EDC ; 1\ / j \
I & EFT/Cemtex is disbursed to the CBA; I I I \
\ 11 Deduction Listing reports are disbursed to 3 rd party deduction authority; J I 1

l
I and I ,
11: Employee Tax Declaration Interface is made available for upload to
ATO software.
I
.
I
I
\
I
2.3.1.7.5 Identify Critical Post Payrun File Errors
The Post Payrun File process outputs logs that identify any records that were
unsuccessful, including critical errors.
~ond;t;ons
I
I
Controller- Pay
Run
\ SAP - Pay~oll
and Legal
Reporting
I
I
I
No Criticai Post Payrun File Errors - If no errors that will delay the
payrun process are identified, the process continues to the Finalise
1
I . II I
1
I
Payrun process.
No Critical Post Payrun File Errors - If no errors that will delay the
I I I
I. payrun process are identified, the process continues to the task of I I
! I
I
generating the payrun control reports.
. I l
I
I
I
1 No Critical Post Payrun File Errors- If no errors that will delay the
I
•
payrun process are identified, the process continues to distribute the I !
I results of this activity.
1 ! •
Critical Post Payrun File Errors- If errors are identified that will delay
L.----'-· Page 56 of 85
J
CD 808-0006
Version: 2.0
i)ro~ni
li. .......... nth
, ""9' :t.:
~
-·---·- -1
Application and Supporting 1

Task Number Task Description Role I Module (If , Reports, Forms \
applicable) J and Interfaces
1
I -- --- -- - -~ the payrun process, an assessment is conducted to determine if SAP or j !

I ! Workbrain is the source of the error. The process moves to action !
j these errors in the appropriate system . \ I
!
1 I • Critical Finance Data Error- If errors are identified due to SAP Finance I j
i data that will delay the payrun process are identified , advice is sent to a 1 •
I I Finance role to action these errors. 1
--------------------------------~--------------~-------------~---
2 .3.1.2.4 1 Change Stat us- Corrections Controller- Payrun SAP \
i The Corrections option will change the payroll control record to a different 1 I
. \ status which will unlock all master data and allow updates of any record that ~- .
1- 1 would effect the current period . ,
1
\ 2.3.1 .7 .9 Action Critical Post Payrun File Errors Updater- Final SAP- Payroll
Action is undertaken to rectify a critical error, including locking a particular P_
ay Run I and Le~al
I transaction to exclude it from the payrun process through to updating master , Reporting
, i data for an employee. \
I I1 Conditions
1
I' I
I
1 111 All Errors Actioned, Time must be Rerun -When all critical errors have \ I
I, .1 been actioned "Time" is run again to regenerate the results. ·~ 1 ________]
! 2.3.1.5.7 ! Amend "Hands-off Date" ... Controller- Payrun I Workbrain
I \ The Hands-Off Date designates the date prior to which no information can be
1
1 I
1
edited. \
I
\
The Controlier-Payrun returns the Hands-off Date to the system go-live date to ; I
I 1 allow the Updater- Finai Pay Run to correct errors in Workbrain.
-2-.3-_-1_-7-.1-3-------~ Action Critical Post Payrun File Errors
I
1
r
Updater- Final Workbrai n

I
r-1
\ I'The Updater- Final Pay Run creates, changes or deletes the record that is 1
Pay Run
! causing the critical error. I
I
-·- ···1
1
1
.1.5.9 \ Generat; Off-Cycle Payment -- - --- -- ] Controller - Payrun 1 Workbrain
L
1 The Work Detail Interface, Leave Balance Interface and Payslip Messaging
! Interface are run via the Workbrain Off-Cycle Interface. Interface files are
_placed in a secure C!
directory ready for retrieval by SAP.
I
_L_ I
___L __ _
- - - - - -- -··- ·- -
CD_B08-0006
Version: 2.0
Prograf11.42 - - ----- - - ------------------------ - - - - --
--r I Application and I Supporting ----,1
Task Nuriiber - Task Description I Role 1 Module (If I Reports, Forms
I ' applicable) and Interfaces j
I
2.3.1.5.10 Confirm Incoming Interfaces 1 Controller- Payrun
SAP I
I
I
Ii The Controller- Payrun confirms the incoming Workbrain Interfaces, including I I
the Work Detail Interface, Leave Balance Interface and Payslip Messaging
I I I
[I nterface.
I The status of interfaces is investigated and a risk assessment undertaken if a
I I i
. significant volume of interface items or critical interface items have not I I 1
I, completed or errored. I I I
! The payrun process may be delayed at this point whilst interface errors are
I addressed. I
! 2. 3.1.5.11
:
1
! Run CATS Transfer
I
·-
j SAP retrieves the files generated from the Interfaces from the secure CT
Controller- Payrun SAP
I ··-- -~
j . directory and processes them accordingly.
S.0.0.0.1 ! Audit Data Entry --------+-R-e-v-ie_w_e_r___P_a_y_r_o_ll 1\ SAP- Payroll
II ! All data entry transactions (create, update, delete) performed by the Processor , and Le~al
i \ role are reported via a data entry audit report. 1 Reporting
i I The report includes both the old data and the newly updated data so the I'
I
j i Reviewer can determine accuracy of the transaction. J
\ The Audit Report is validated against source documents to ensure accuracy '!
I and validity of the generated transactions. The report need not be printed and
I can be recalled at a future date if required (e.g. for a formal internal or external \
I audit procedure). I I
I Conditions 1 I
I .. Invalid Data Entry- If errors are identified, the Reviewer advises the 1
1
)
1 Processor in writing of the errors and corrections required . The source 1

' I'
1 j document is given back to the Processor to correct. ,
. I
! a Valid Data Entry - If the data entry is correct, the process continues to I' 1\
IL I the task of Certify Audit Log. ;

2.3.1. 7.10 I Amend Pay run File Error Data Entry Processor- Payroll I SAP- Payroll I
1 , Errors identified are corrected b the Processor- Pa roll as required and return I and Legal J _
- - --- - --- -· Page 58 of 85
CD_BOS-0006
Version : 2.0
Proo·r~·m · 4"!1
Q ~~ ~:> ~
II
------ -· - - - - - - - - - -··----- - - -- - -- - -··· - -- - - -
. ! Supp~rtingJ
Task Ntimber j Task Description Role I Application
Module (If
and
Reports, Forms j
I applicable) and Interfaces 1
i S .0-.0- .-0-.2- - -
--t ! through the Audit Data Entry process.
1
Process repeats until ali errors are corrected.
.Audit Dat~ Entry --
I
Reviewer- Payroll
1
Reporting
Workbrain
1
--+-0-v_e_r-
rides ·-
!\ !I AI~ data entry transactions (create, update, delete) performed by the Processor Report
r01e are reported. · j
I I The audit report is validated against source documents to ensure accuracy and
1
\ 1
1
I validity of the generated transactions. 1
j
1 Conditions \
1
• Invalid Data Entry - If errors are identified, the Reviewer advises the I I I
1
I
•
1
Processor in writing of the errors and the corrections required . 1 I
I I • Valid Data Entry- If the data entry is correct, the process continues to
I _L the task of Certify Audit Log.
12.3.1 .7.14- - I Amend Payroll Error Fixes Data Entry
I
j
1
1 Errors identified are corrected by the Processor- Payroll as required and return
through the Audit Data Entry process.
Process repeats until all enrors are corrected.
I
I
1
!
J.
. ---- --··---·-
S .0.0.0 .3
1
Certify Audit Report Reviewer- Payroll \ Manual 1 Audit Report l 1
I Data entry Audit Report's certification page is printed and signed off as ! I I
!
j approved.
Audit Report Certification is filed as per DRM requirements.
I
.
I
i
1
1
/ 2.3.1 .3.3 Distribute Post Pay run File Results Controller- Pay ! Manual ·--~·
1
The post payrun file process outputs a number of logs that identify any Run I '·\
I I employee who was not processed correctly and the reason for the incorrect
II processing. These will be manually distributed via e-mail by the Controller-
1 , 1
1
I I I 1
1
Pay Run to the relevant "cell" that will analyse the results so that any errors can i I
1 I be corrected. . I 1 I I
2.3.1.3.8 I Analyse Post Payrun File Results Reviewer- Payroll 1 Manual 1 i
1 . I The Reviewer analyses the results of the "Generate Post Payrun Files" I I I I
CD 608-0006
Version: 2.0
..Proo-r~m
' 5:2 c:. . ·. :,, :2
~
I Application and ~ - Supporti;;g--i\

1
l Task Number Task Description Role Module (If
applicable)
·\ Reports, Forms
and Interfaces I
SAP- Payroll
and Legal
Reporting
CD_BOS-0006
Version: 2.0
Prognm{42
----,--~----1
~-·-- --- '
Application and Supporting

I Task Number I Task Description Role
I
Module (If Reports, Forms
I applicable) I and Interfaces ,
Report, Payroll Exceptions Report and Payroll Reconciliation Report.
l
I
1
lr-2-.3-.1-_-7-.1-2·----+-~-Distribute Payrun Control Reports - Controller- Pay SAP - Payroll

I
I
I
~- The payrun control reports are distributed to the officer(s) responsible for Run and Legal
j analysing them and ascertaining any post payrun data amendments required. porting
-- ~
----1-
I 2.3.1 .3~9- I Analyse Pay run Control Reports Reviewer- Payroll
1
1 Manual
1
j The reviewer analyses the payrun control reports, identifies any issues and
' i outlines solutions to be passed to the Processor- Payroll for action.
i Conditions
!
J • No Payrun Control Report Issues- If no issues are identified, no further
activity is required .
I
I
1
Payrun Control Report Issues- If issues have been identified, the
..
1 reviewer advises the Processor- Payroll to update master data to I

I. I rectify this error. .
--1---- - -------j
I
j Action- Payrun Control Report Issue~
\ 2.3.1.3.10 - - - - - - t -Processor-
- - - - - -Payroll
- - +\-SAP
- ---Payroll
-- - I I'
Any master data related issues will be corrected using the standard Master file 1 and Legal I
!
I, Maintenance transaction (PA30) . Modification of an employee's payroll data ~~~~ I
I
1 II will be automatically processed in subsequent payruns. I I
jI
1' I
1 . The processes that should be used to update the master data are detailed in
I
f,-_-1-3--1-2 ~~:~:,~::::;;;~~:~=~~=~::c:m:e effected employee timeshe:t Pmcesso'- Paymll IWmkb,ain
5
Modification of an employee's payroll data from the timesheet will be
I
automatically picked up in subsequent payruns. . I I
' I
The processes that should be used to update the master data are detailed in I i
the Frameworks 2.1.2 Maintain Employee Records, 2.2.1 Maintain Leave I
I
'----·
Entitlements- Roster and 2.2.2 Record Time and Attendance- Roster. --·-
I
_ _ ______]
-Commercial-in-Confidence Page 61 of85

CD_B08-0006
· Version: 2.0
!")rn
fl gr·~ !-· ~ 2
<.~ ~a x ~nf ~
5.9 Level 5 Sub-Process: 2.3.1.8 Finalise Payrun
The Finalise Payrun process includes reconciling and closing the current pay period and opening the new period, posting to financials and communicating to
stakeholders.
• The bank disbursement list will be sent as a cemtex file to Treasury, who will subsequently send the file to the XI Facilitator where the files will be
made available for GDES (a section of the CBA) for collection. The funds will be disbursed on the nominated date.
CD_B08-0006
Ve rsion: 2.0
lr.>w~ a··arn .: '"1)'
"'"";ol .;, '-' 2
5.9.2 Business Process Diagram 2.3.1.8 Finalise Payrun
r
· I
I
. ·!
i
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Lin!-; trcm 2.3. 1 7
Generate- Pos1
Payrun
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.. .'1..... .
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······-·---····--···- -··· ..
_
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CD_B08-0006
Version: 2.0
Program 112
5.9.3 Business Process Tasks 2.3.1.8 Finalise Payrun

\ I Applicati~n and ~~-pporting
Task Number Task Description Role I Module (If . Reports, Forms
I I I ::>nnlil':::ohl<>-\ I
2.3.1.8.1 Exit Payroll Controller- Pay SAP - Payroll l
Once the payroll process is deemed to be finalised , the process is required to Run and Legal
be "Exited" prior to any final documents being produced . Reporting
I
l_ _ Undertaking this process "locks" the data generated in the payrun process and
as such finalises the payrun process. ..
_j
----~
i 2.3.1 .8.10 Post to Financials Controller - Pay SAP- Payroll
I
I Run I and i
I The F!CO results are posted to Finance. Legal
I
I I
Reporting
I
I 2.3.1.8.8 I Distribute Post Payrun Files and Reports
I
I Controller
Run
- Pay I Manual '
\ The post payrun files are distributed to the appropriate recipient.
I
Ii I • QSuper Interface available to SSP for upload to EDC; I
I
i
I• EFT/Cemtex is disbursed to the CBA; I I
I
Deduction Listing reports are disbursed to 3rd party deduction authority; . I

l
and I I
I
I
i I
I I : Em ployee 1 ax uectaration Interface is made available for upload to I I I ~-
\ ATO software. \ I
Employee payslips file is sent to third party for disbursement via hard ~- I ~-
2.3.1.8.12
+--
1
1
111
Perfo;~
copy.
Pay run Reconciliation Processes
.
I Processor.- Payroll
1
I Manual
r
\ ----- --------~
1
! Processor- Payroll completes payrun associated reconciliations including the I I 1 1
1 following : I .
I
.
I
1 • Payslip generation and disbursement;
I
i !'
I I 111 Bank disbursement; \ I
i ,. Superannuation contributions disbursement; I I i \
L. ~- Taxation disbursements; 1
. - · : : - - : - -,.-:--
CD_BOS-0006
Version : 2.0
~mgra m42
,-- -- -! T-- - - - - -- - -- -~
Application and j Supporting .

i Task Number I Task Description Role Module (If i Reports, Forms I
! applicable) ! and Interfaces '
I
~--
L_______
j
--- -
2.3.1 .8.11
j •
j ~
YTD taxable gross;
YTD taxation.
I Certify Pay run Reconciliation
I'
\ Approver- Payroll
'1
j
1 Manual
tl I
------~
I ! The Approver- Payroll certifies reconciliation activities completed by the I j
I Processor- Payroll are complete and correct. i , I 1
1· 2.3. 1~~- i Prepare System for Next Period Controller- Pay I SAP·- Payroll --~1
I i Once the payroll has been exited , the payroll processing is complete for the Run I and Legal
i I period . ' Reportmg I
1
·, The system's control record status will now have to be changed , using a two I
step process, so that the period will 'roll over' to the next period. j
1
, j1. Selecting the "Release Payroll" will change the status, period number of the I I
. , 'current period' and lock the payroll master files. I
1
\'
I I 2. Setting the control record to the status of "Corrections" to deactivate the i I
I, i locking on the employee master data allowing day to day access to these I
j i records . i
12.3.1.8.6 'I Unlock Users Controller- Pay / SAP - Payroll ' -- - -- ---l
J
I
As the payrun process has now completed all users are given full access to
i their "normal" system functionality.
Run ~ ano Le~al
Reportmg .
J
12.3.1.8.7 I Unlock Interfaces ..... Controlle-r - Pay SAP- PayiO:rl
. --- i
1
• !' As the payrun process has now completed all interfaces are given full access to Run I and Legal II
1
their "normal" system access. Reporting
~------+---- ·--
! 2.3.1.8.9 Advise SAP HR Users (Payrun Completion} Controller - Pay Manual
I
I I An e-mail notification is sent to all users to advise that the payrun process has Run
I completed and that the system is now available for use. ! I J
CD_BOS-0006
2.3.1 Process and Reconcile Payroli
Version: 2.0
Progra rn.~z
r- Application and jSupporting I
Task Number ·· Task Description Role I Module (If 1 Reports, Forms \
applicable) 1 and Interfaces 1
\ 2.3.1 .8.13 Adjust Payroll Related Dates Controller- Payrun I Workbrain

I . The following payroll related dates are adjusted after a payrun. I
! I
Roll forward payroll date- The payroll start and end dates determine
I
\ 11
! the beginning and end of the current payroll period. These are adjusted
I to reflect the next payroll period. II
• Amend hands-off date- The Hands-Off Date designates the date prior .
1
1 to which no information can be edited. If not done so previously in the
I I
1 payrun (where a correction in Workbrain has been required) the hands- ! I
L __ __ __.\ off date is returned to the system go-live date. I
I
___ __j
.
CD_BOS-0006
Version : 2.0
Program42 - - - --- - --·------------- ·- - - - - · - - - -
5.10 Level 5 Sub-Process: 2.3.1.9 Request Ad-hoc Payment
This process outlines the steps for requesting an ad-hoc payment

11 An ad-hoc payment includes any payment due to an employee that has been missed in a previous payrun.

CD_BOS-0006
Version : 2.0
ProO.nim42
.:;:, . '
. · ···-·- -.·-----..----·---···--·- ---.._____ ____... .._. _ ____. .... ------..· ·--·-·-·-----··. · --·-.--·-···. . .___. . . . . .- . . ..
5.10.2 Business Process Diagram of 2.3.1. 9 Request Ad-hoc Payment
r --~ -
1 ..
' Ql
j t:n
· <II
I:
' "'
:E ./ .....
' ~ ~
.....
. ..... ·-
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I 0 Q;
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i% Link to 2.3.1.10
Approve Ad-hoc Payment Request
I~
I
lJ...------·-----·---···---·-- - -·._. . . ._ ______,.,,_______ _____

I .\
__. . . _ ___ __. . - --- . -
CD 808-0006
2.3. 1 Process and Recon~ile Payroll
Version: 2.0
Pmgrarrt42 - - -- - - · - - -
5.10.3 Business Process Tasks 2.3.1.9 Request Ad-hoc

I Application and I Supportin~
I
I
I
Task Number Task Description
I
I Role
!
Module {If
applicable)
I Reports, Fon
and lnterfac,
sl I
L191
I 1
Complete Ad-hoc Payment Request

Where a payment has been missed, the employee will request an ad-hoc
Employee Manual
1I
payment. I
!
CD_BOS-0006
Version : 2.0
Prograrn 42
5.11 Level 5 Sub-Process: 2.3.1.10 Approve Ad-hoc Payment Request

This process covers checking and approving an ad-hoc payment request.
CD_B08-0006
Version: 2.0
Program.: 42
5. 11. 1 Business Process Diagram of 2. 3. 1. 10 Approve Ad-hoc Payment Request
-I
.
"'"'
c: . . 1------------------.....
"'
::;;;
"'c: Link from 2.3.1 .9
:::; Request Ad-hoc Payment
______j
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e
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Process Ad-hoc Payment Request
"'=
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@
~:;: Request outcome
LU advice sent to initiator
CD_B08-0006
2.3 .1 Process and Recon cile Payroll
Vers ion: 2.0
Program42:
5.11.2 Business Process Tasks of 2.3.1. 10 Approve Ad-hoc Payment Request

~---:---T
1 Task Numb~r I I Task Description Role

Application and
Module and
rI S~pp~~ingl
Reports. Forms I
I <l t-' tJ tn ... caun; 1 I
. .. .
2.3.1.10.1 Validate Ad~h oc Payment Req uest Line Manager Manual
Validate that the Ad-hoc Payment Request is correct and supporting I
documentation (if required) has been provided.
Validation includes sourcing of originating documentation to confirm accuracy
II
of claim (e.g. sourcing a timesheet that shows approved overtime payment that l
I
has been missed).
2.3.1.10.2 Approve Ad~hoc Payment Request 1 Approver- Payroll Manual
i Approve the request if it is appropriate and meets business requirements and
policies. I
I Policies may require that an assessment is conducted against the hardship that I
I
j may be caused by not approving the ad-hoc request. When the request has
1 been either approved or declined, the initiator is advised of the decision via e- I
I
I
rn!:lil
I I
!I
I
Ii •
)Ved , the process ends .
I !
I
I
;
Approv~d - If the request is approved , the process continues with j

I 1 processmg the request. _l_ ___ _____.1_
-----------·------------------------------------------·------------- ------------ ·----- --- - - Page 72 of 85
CD_BOS-0006
Version : 2.0
Program42
5.12 LevelS Sub-Process: 2.3.1.11 Process Ad-hoc Payment Request
This process covers the processing of an ad-hoc payment request.
·--- ----
Commercial-in-Confidence Page 7 3 of 85
CD_B08-0006
2.3. 1 Process and Reconci le Payroli
Vers ion: 2.0
Prcgrarn.~·.~4L·2~----------------------
5.12.1 Business Process Diagram of 2.3.1 .1 1 Process Ad-hoc Payment Request
System Process
j
I
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. -
(~.>
Velid Dats
--®
Lint; to 2.:! .1 12
Run Cl'l'·cyck P ~y:~U
::_ LinK from2.3.1.1C
. ~pprc'IIC Ad-hac P<~ymem Request
II .
!~ l r.voi~:l DalE!
u
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0 ifI
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I ·· !nv~Ra Data
Entry
I~
lj 111
CD_808-0006
Version : 2.0
1Cr"""OT:ll "~ · lJ "'Y
>v;:::;..~l!I · .'T ·-
5.12.2 Business Process Tasks of 2.3.1.11 Process Ad-hoc Payment Request
I Task Numb~r Task Description

I Role
j Applicat ion and
Module (If
applicable)
SupportinD
Reports, Forms
, and Interfaces I
2.3.1. 11.7 Conf irm Ad-hoc Payment Approval Processor - Payroll Manual
. -... ,
The Processor- Payroll confirms that approval to proceed with the ad-hoc
request has been granted and all documentation is available.
-- -
l """ " A A A Art. -- - - - --A ....I.__ _ _ l"''o-- - ~-- - - L- - - . - ~
Processor- Payroll I Workbrain ()ff_f: vriP FYn n rt i
F
i 'jThe Processor- Payroll completes the Workbrain Off-Cycle Export On-l1ne
I , Form and selects Off-cycle (Ad-hoc) from the drop down menu.
! 2.3.1.11 .9 lsim u~hPayroU ~D~~~m-in
1
-e~P-a_y_m_e_n_t_A
~ m-o-u~n-t~~~--~~~--~~~~~.-P-ro_c_e_s_s_o_r___P_a_y_r_
o_ll~l-s_A_P~~- - -·l
1 Once the Work Detail Interface has been run , the Processor- Payroll simulates . I
I payroll to determine the exact amount of the ad-hoc payment. I I
' The resuits of a simulated payroll run are not saved to the database, however I :
I
I
, 1 the results in the payroll log can be viewed and printed. !
I I
1
_ ___J_2he amount is then entered into SAP lnfotype 0015 Additional Payments. I I
1
.•
2.3.1.11 .1 I Process Off-cycle Payment
The Processor - Payroll adds a record in lnfotype 11 (External Bank Transfers)
Processor- Payroll
I
I SAP I l I
I l
b
1 detailing the value of the payment to be made to the employee and the date the
Payro~ ---·-~
payment is to be made.
1 2.3.1. 11.2 -~ Validate Off-cycle Data . Processor- I
i The system validates the new or changed data fields updated by the Processor
~ I - Payroll, including the Start Date of a record is before End Date, and ensuring
all mandatory data fields are complete before the record can be 'saved'. I I II !
I
i II Condit ions I
I
'
,
j • Valid Data - If the data is valid, the process continues to the Run Off- I I , !
l , cyc!e Payroll process.
I
Invalid Data -If the data is invalid, the Processor- Payroll is prompted
I I I I
\
1
1 111
to amend the data to rectify any issues.
I
I
I
I
I
I
I
I
1 ~--- l ·"
CD_808-0006
2.3.1 Process and Reconcile Payrcli
Version: 2.0
-
I,
.-.
Program.g.2
~--_ _ ----~
·---
Task Number 1
.· 1 .
Task Description
T. Role
I Application and
I
I
Module (If
applicable)
1
1
Supporting ·1
Reports, Forms !
and Interfaces
12.3.1.11T- --fP.m;~d-off-~yci;D~ta-- -- - \ Processor- Payroll 1
SAP 1 1
i I ~f the data is invalid the Processor- Payroll amends the data to rectify any , I 1
1 I 1ssues. I ,1 i
. S.0.0.0.1 Audit Data Entry ··-------- l Revie~er- p-;;y;:~SAP- 1 Audit Report I
All data entry transactions (create, update, delete) performed by the Processor I I '
1
role are reported via a data entry audit report.
I The report includes both the old data and the newly updated data so the I I I
I Reviewer can determine accuracy of the transaction. ,
i The Audit Report is validated against source documents to ensure accuracy j
1 and validity of the generated transactions. The report need not be printed and i
, can be recalled at a future date if required (e.g. for a formal internal or external 1 J I I
I . audit ~~ocedure). 1
I .
I
1
1 ! Conditions i
I I• Invalid Data Entry- If errors are identified, the Reviewer advises the 1 i I
1 I Processor of the errors in writing and corrections required. The source ~- I I
1 document is returned to the Processor to correct 1
1
I1 :II • Valid Data Entry - If the data entry is correct, the process continues to j I i 1
~
the task of Certify Audit Log. ; ,
! Amend Ad-hoc Payment Data Entry . -trrocessor - Payroll 1 SAP 1 ·----~
! Errors identified are corrected by the Processor- Payroll as required and return J I ! I
I through the Audit Data Entry process. ' . I i
h
J
~cess repeats until all errors are corrected. ~ I I

J 8.0.0.0.3 I Certify Audit Report Reviewer- Payroll Manual
1
1 Audit R~port-~
L
' _ _ _ _ __
J
1
Data entry Audit Report's certification page is printed and signed off as
approved, and is filed as per DRM requ irements. . 1
,
_L__ ____. ___
II
- - ------·- ---=---=
Page 76 of 85
CD_BOS-0006
Version: 2.0
Prograni42
5.13 LevelS Sub-Process: 2.3.1.12 Run Off-Cycle Payroll
This process includes the generation and creation of an off-cycle payrun EFT file and associated notifications.

CD_BOS-0006
Version: 2.0
Pr~gramt1.2
5. 13. 1 Business Process Diagram of 2. 3. 1. 12 Run Off-Cycle Payroll

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....•' \' u§ Process A d-hoc Payment Request
/ . . . . .__\ I
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Link fro;:n- 4 .2 .2.4 (c)
.I Finalise Separation
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I, ___
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·- ·-·-·-····---- - ----------~-----------~--- - - - --- - -·-· - -- - -- -·- ··--- --- - ··------
CD_BOB-0006
Version: 2.0
Pr~grarri. 42
5.13.2 Business Process Tasks of 2.3.1.12 Run Off-Cycle Payroll

- Application and Supporting ·~
ir ·· ··• ·iask;N~Ill~
.. ' .
7 ~ __I1 Task Description Role
1
Module (If ... Reports, Forms _j'
I .· .-·.-:•.-.:- I :·i ..- ·::_.. applicable) and Interfaces

, 2.3.1.12.1 1 Generate Off-Cycle Payroll File and Report I Controller- Payrun I SAP- Payroll !
IL_ I The Controller- Payrun generates the off-cycle payment EFT file and \ and Le~al I
1
notifications. i Reportmg ..J
!
I
------~~~~--------------------·------------------------·
·- ---------- ---------
Page 79 of 85
CD_BOB-0006
Version: 2.0
Program42
5.14 LevelS Sub-Process: 2.3.1.13 Identify Third Party Returns
This process identifies employee payments that were unable to be processed by either the CBA or the employee's bank and have subsequently been returned to
the QHSSP's bank account.
CD_B0&-0006
Version : 2.0
Progr.am:.q:~2____
5. 14. 1 Business Process Diagram of 2. 3. 1. 13 Identify Third Party Returns
. a I
!,! ' ' i':::;:·-"1 -,___________,________,,_________ _.,..1 .
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I..~. RTP Advice Received Link to 2.3.1.15
Ill
Remrt Fixed Third Party Returns
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- - ~ -- -·· -- -~ -- - - -· --- - - - -- ---- - -- - --- - - ~ - -~ - -- - · --- - ~- ·--- -- ·- ------ --·- -- - --- - - - '· -- ... , ____ _____________ ......, _ _______
--- -- - -- -------- ---

CD_B08-0006
Version: 2.0
Pmgramt}:l
5. 14.2 Business Process Tasks of 2. 3. 1. 13 Identify Third Party Returns
I
.· .. ..
I .,_._
Task N~mb~t'> ·Task Descr!ption_ ···---·- ,..
I: ...
I I
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applicable)
... - ..... - · _ , • - · ···- i
and Interfaces l
'
2.3.1.13.1 Correct Employee Bank Details Processor- Payroll SAP - Payroll
The Processor- Payroll identifies employee's with returned payments from and Legal
details provided from Bank Reconciliation Officer (returned payments are Reporting
identified on QH's bank statement.} I
The Processor- Payroll obtains the affected employee's correct bank account
details or alternatively determines to pay the employee by cheque.
The Processor- Payroll updates the employee's bank account details via
lnfotype 0009 (Refer to 2.1.2.8-01 Update IHRS- Maintain Personal and
Payroll Details). - - - - -- -- -- - - - - - - - -- -
Commercial-in-Confidence Page 82 of 8 5
CD_608-0006
Versio n: 2.0
Program:42
5.15 Level5 Sub-Process: 2.3.1.15 Remit Fixed Third Party Returns

This process describes the generation of an ad-hoc payment to the employee to replace a returned payment.
CD_BOS-0006
2.3. 1 Process and Reconciie Payroll
Version: 2.0
Progran142
5. 15. 1 Business Process Diagram of 2.3. 1. 15 Remit Fixed Third Party Returns
-----r -·------------.------ -- - ---~------ ----~ -- ------ - --- - ---- ------ ····-- ··------ -~---- ·------ --·-· ·--·····-- -· · · · ·-·····-·· · - --- ·-· ···- ---······--· ···---·------ - - -------- ----~- -- - ·-----·---- -- ------- - -···-····- -------- -- - --- ·· - ----·· - . ---···--··:
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Identify Third Party Return

···--·-·- ·-·····--- ---.,...:
l-~~.::_j__
_ _ ___________ ___ ____--- --- -·- -··- ·--- ···-··- · · · -·····- -·····- · ··· -·····-···-·- ····-·····- ·····--······- -·····- ····· - ··----···· - - -·---------··- ··-------- -J

CD_BOS-0006
· Version: 2.0
P1rogram42
5. 15.2 Business Process Tasks of 2. 3. 1. 15 Remit Fixed Third Party Returns
I~ - _ .· · . '!
.; ... Application .· .
Supporti~
1 ... Task N~rriiler · · .•.•
. ...
·: Task D~scription Role and Module (If ·
· .· Reports,
Forms and
1
i
applicable)
I
J
Interfaces
2.3.1.1 5.5 Update Ad~hoc Payment Details Processor- Payroll SAP- Payroll 1
The Processor- Payroll completes lnfotype 0011 (External Transfers) with and Le~al
appropriate payment information, including EFT/Cheque and, if applicable, Reportmg
. bank details.
Gen~rate_A_d-~-ho-~ Payroll File and Report
F
~
.15.6 I
I
The Controller- Pay Run generates the off-cycle payment EFT file and
_ notifications.
. Controller- Pay
I Run
_
, SAP- Payroll
I' and Le~al
Reportmg
-----
______ __j
1

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Process Design Report

2.3.1 Process and Reconcile Payroll

Reference Nu·mber: CD_BOB-0006

:;~~;;~~ 42 Program ~--p, ('"sl~6:c.~~.~

- - - ----- ·- _J__- - - --------'- t,,.- .. ~ ' i

Shared Service Solutions

Author: QHIC Process Team

Reference Number: CD-BOB-0006

0.1 07/03/2008 HRBS Sub-program Detailed Process QHIC Process

- - - - - - - -- - --- - --- -- --- -----, ----- --- -- --

14/04/2008 Document finalised . The following sections QHIC Process

Added new process for Workbrain

Updated Prepare Payrun, Run

~---------- '-- ----------l_ _______ S_t~ay ~ocesses ;;;::::s

- -- -- -- - - ------- - -- - - - ---------- ----- - -

.~:;~1;~~~: ~::~ :~:~::: 6-~:::~--::~~~~::~:~ ~::~:::~ ~::~----- -~ :~ ----~

2. QHIC Project Overview 9

3. Process Description and Scope 10

4. Level 3 and 4 Sub-Processes 11

5.7.1 Key Concepts 47

The following acronyms are used throughout the document.

2. QHIC Project Overview

The major benefits of implementing the Interim Solution include:

2.1 Key Scope Decisions

Commercial-in-Confidence Page 9 of85

3. Process Description and Scope

3.1 Whole of Government HR Hire-to-Retire Business Process Framework

High-level QHIC Business Process Scope

3.2 QHIC HR Hire-to-Retire Process Framework Exclusions

4. Level 3 and 4 Sub-Processes

~m1r~f tn aHrc scope

4.1 Level 4 Sub-Process: 2.3.1 Process and Reconcile Payroll

4. 1. 1 Activities and Outcomes

4.1.2 Sub-Process Variants

Commercial-in -Confidence Page 12 of85

Controller Pay Run Controll'lf Pay Run Controller Pay Run

4.1.2.3 Sub Process Variant: 2.3.1-03 Process Off-Cycle Requests

Run Otf.Cycie OUipwtfU~

R<!tum Third P:uty

- -- - - - - - -- - · - -- -- ·- - -"--- - -- -- - --- - -· ·----

L .i there will be no direct integration to FAMMIS.

,.....---- - ..·- ----- -- -- - -- --- - - - -- - - -- -- - - - --- - -- - --- - - - ,

5. 1 Level5 Sub-Process: 2.3.1.18 Workbrain Payroll Close-out

5. 1. 1 Business Process Diagram of 2.3. 1. 18 Workbrain Payroll Close-out

r Application and Supporting

2.3.1.18.1 Set the "Supervisor Date" Controller- Payrun Workbrain !

l \ period to lock all records up to that date.

---r -~- Application and Supporti~g-]

Commercial-in-Confidence Page 22 of85

5.2 2.3. 1.1 Run Time

5.2. 1 J<ey Concepts

5.2.2 Business Process Diagram of 2.3.1 .1 Run Time

1rr5 Schetlul'!t d B<:~ lch Jpb

\ identifies any errors and outlines solutions to be passed to the Processor- I I

I I Payroll for action.

Commercial-in-Confidence Page 26 of35

5.3 Level 5 Sub-Process: 2.3.1.2 Run Payroll

5.3.1 Key Concepts

Link fmm 2.3 .1. 1 Unf<to2 . J .1 . ~

:;;; 42 Program ~--p, ('"sl~6:c.~~.~

.~,. . . ~W!J ·J -.lll ·~~~li~Hj