Procedure No: Date:

AISSP/CONT/04 01.01.2014
CONTRACT REVIEW Rev Date:
Rev No:01
01.10.2018
Page No: 1 of 2

REVIEW OF REQUEST, TENDERS AND CONTRACTS

1.0 Purpose

The laboratory carries out the review of request before performing tests before finalizing the
tender for submission or making a contract. This procedure ensures:

a. Requirements including the testing methods to be used are adequately defined,

documented and understood by the technical staff.

b. The laboratory has the capability and resources to meet the requirements.

c. Selection of appropriate test method capable of meet the customer requirement.

d. Compliance to the regulatory and statutory requirements.

Any difference between the request and tender and the contract are resolved before
commencement of work. Each contract is made acceptable both the laboratory and the
customer. Price list indicating the terms and conditions are forwarded to the customer. This is
also considered as acceptance from the customer.

2.0 Responsibility

General Manager is responsible for review of documents for routine testing. Technical
Manager/Quality Manager reviews documents for Tenders/Contracts (Enquiries and orders)

Prepared By : Approved By :

QM TM
 Procedure No: Date:
AISSP/CONT/04 01.01.2014
CONTRACT REVIEW Rev Date:
Rev No:01
01.10.2018
Page No: 2 of 2

3.0 Procedure

Records of review including any change in the contract are maintained in a file. Records of
discussion during the execution of work relating to work/ results with the customer are
maintained.

* The review covers the any work that may be sub-contracted by the laboratory.

* The customer is informed any deviation in the work as per the contract.

* If the contract requires any amendment after the work has started, the laboratory
initiates the contract review process and any changes are informed to the effected
party.

* Review of routine testing work is carried out by concerned department in-charge. Other
types of items are forwarded to TM/QM who reviews the request for suitability.

* The action of the proposal by the client along with order shall form the contract.

* Respective personnel inform any amendment carried out to the customer and necessary
amendment of contract is obtained.

Prepared By : Approved By :

QM TM