NO TECHNOLO

NUNCAL SCIE
NORTE PROVE
HIGH SCHOOL

Republic of Philippines
Department of Education Region X - Northern Mindanao
Division of Lanao del Norte LANAO DEL NORTE PROVINCIAL
SCIENCE & TECHNOLOGY HIGH SCHOOL
Malingao, Tubod, Lanao del Norte
2003 SOBLANADOS
O DEL NOS

November 20, 2019

EDILBERTO L. OPLENARIA Schools Division Superintendent Division of

Lanao del Norte Pigcarangan, Tubod, Lanao del Norte

Thru:

JOCELYN M. MANOSA School Principali LNPSTHS

Sir/Madam:

Ardent Felicitations!

May I have the honor to inform your office that the undersigned will going to
preventive maintenance to our computer system units
conduct basic
starting Janauary,2020 and this will be a whole year round activity to
properly maintained the functionality of the computer system units and avoid
system downtime or loss of computer data.

In this connection, I hereby request for the purchase of tools and materials to
used in the said project.
Attached herewith are the following:

1. Project Proposal for the project 2. Work Plan and Action Plan 3.
Preventive Maintenance Checklist

Hoping that this request will merit to your kind consideration favorable approval.

Very truly yours,

nogle ROSSETTI S. MATULAC ICT Coordinator

Recommending Approval :
Approved by:

JOCELYN M. MANOSA School, Principal |

AMELITA S. BAGOL Tubod Dist. Coordinating Principal
EDILBERTO L. OPLENARIA, CESO VI Schools Division
Superintendent
SCIENCE AND TE
ECHNOLOGY
ROVINCUL
O NORTE
WOH SCHOOL

2003

Republic of Philippines Department of Education Region X-Northern Mindanao

Division of Lanao del Norte LANAO DEL NORTE PROVINCIAL SCIENCE &
TECHNOLOGY HIGH SCHOOL
Malingao, Tubod, Lanao del Norte
DE NORTE

Lana del Norte Division

Project Proposal on Computer System Units

Basic Preventive Maintenance
Project Title:
A yearly proposal on Basic Preventive Maintenance of Computer System Units
in Lanao del Norte Provincial Science and Technology High School.

Dates and Venue:

School/ District LNPSTHS

Date January, 2020 - December, 2020
Venue Computer Laboratory, Principal's Office

General Information:
A. Description:

Computer maintenance is very important for keeping your

computer running smoothly. A computer which is left untreated, can
accumulate dust and debris, which may result on slow performance.
Additionally, your computer may get infected with virus or malware if
your antivirus is not updated.

Proper maintenance keeps the computer running faster. Taking away all the
unwanted software, extensions, and applications will free up RAM and make
Backing up
your computer run faster. Your computer will be safer.
your data will make sure you always have a copy
if something goes wrong.
Computer Maintenance Plan is a list of predefined procedures and tasks
needed to keep a computer in good condition. There are thorough
maintenance checks needed on a computer to avoid unnecessary downtime
and failure.

Computer is a key component of your digital communication and network,

its hardware and software must be custom tailored to your office computing
needs. Computer network must also be properly maintained to function
properly and avoid system downtime or loss of computer data.
 B. Management Level of
Project:

School
Based
C. Delivery Mode:

Basic Preventive Maintenance

D. Rationale:

Division of Lanao del Norte ICT unit has implemented and supported the DO
36.s.2011 - DEPED POLICY ON REPAIR AND MAINTENANCE OF COMPUTER
UNITS THAT ARE OUT OF WARRANTY.

Lanao del Norte Provincial Science and Technology High School, ICT
Coordinator will be conducting a preventive maintenance check-up to all
computer equipment in the school all throughout the year.
E.
Objectives:

The ICT coordinator should be able

to:
1. Identify common symptoms and problems associated with
computer malfunctions. 2. Isolate the source of problem through basic
troubleshooting
techniques. 3. Identify care and services techniques and common problems
with primary printer types. 4. Develop a preventive maintenance schedule for
the computers. 5. Perform preventive maintenance. 6. Request
specialized maintenance.

F. End of the project

output:

At the end of the fiscal year, the school should be able to submit the
following:

1. Preventive maintenance checklist

 2. ICT Inventory
Checklist
G. Materials and Budget:

Name of Tools
Estimated Cost

ESD Tools:

1. Antistatic wrist strap 2.

Antistatic mat
100.00 1,300.00

Hand Tools

1. Flat-head screwdriver 2. Philips-

head screwdriver 3. Torx
screwdriver 4. Hex driver 5.
Needle-nose pliers 6. Wire
cutters 7. Tweezers 8. Part
retriever 9. Flashlight ( firefly)
10. Wire stripper 11. Crimper
12. Punch- down tool
383.00
500.00
429.00
429.00
206.00
409.00
1,100.00
100.00
880.00
651.00
630.00
410.00

Cleaning Tools

1. Soft cloth 2. Compressed air (

Blower) 3. Cable ties 4. Parts
 organizer
181.00 1,500.00
449.00 1,000.00

Total Cost
Php
10,657.00
Prepared by :
Noted by:

ROSSETTI S.
MATULAC
ICT
Coordinator
JOCELYN M. MANOSA
School Principal I

Recommending Approval:

AMELITA. BAGOL, Ed.D Tubod

District Coordinating Principal
FLORDERICK $. VELARDE
Division ICT Officer

Approved by:

EDILBERTO L. OPLENARIA
Schools Division Superintendent
Republic of the Philippines Department of Education
Region X
Division of Lanao del Norte LANAO DEL NORTE PROVINCIAL SCIENCE & TECHNOLOGY
HIGH SCHOOL
Malingao, Tubod, Lanao del Norte
2003
CANAD
Lanao del Norte Division

BASIC PREVENTIVE MAINTENANCE IN COMPUTER SYSTEM

UNITS
WORK PLAN
KRA
ACTIVITIES
TIMELINE
PERSON/S INVOLVED
MATERIALS NEEDED
BUDGET
Organizing BPM Team
Call for an organizational meeting
November
18,2019
School Head , ICT Coordinator, Teachers
Snacks
500.00
•
Bond Papers
Planning
Create Preventive Maintenance checklist
Budgeting Plan for the canvassing and purchasing of tools and materials
School Head, Committee on BPM, Teachers, and ICT
Coordinator
November
19,2019 - December,2019
500.00
Advocacy and
Marketing
•
November 20,
2019
Canvass Form
Orientation of Teachers Meeting with BPM Committee Canvassing for the tools
and Materials needed for the program Purchasing of tools & materials
500.00
School Head ICT Coordinator
Canvasser
Resource Mobilization
•
Letter of Intent to the School Head November and Approval to School Head & SDS |
20,2019
100.00
School Head ICT Coordinator
Bond Papers
•
•
December, 2019
Tools and Materials in Basic Preventive Maintenance
10,657.00
School Head , ICT Coordinator
•
Implementation
Purchase of tools and materials needed for the program Identify common symptoms and
problems associated with computer malfunctions. Isolate the source of problem through
basic troubleshooting techniques. Identify care and services techniques and
common problems with primary printer types. Develop a preventive maintenance
schedule for the computers. Perform preventive maintenance. Request specialized
maintenance
Jan.,2020 - Dec.
2020
January - December,2020
Monitoring and Evaluation
Division ICT Office
Snacks / Lunch
1,000.00
Supervising/ checking and monitoring the extent of implementation Evaluate the
percentage of completion Final Inspection
Reporting
•
January - December, 2020
Compilation of BPM Checklist
100.00
School Head Division ICT Office ICT Coordinator BPM Team
Camera
Laptop
BPM Checklist Photo papers Folders/ Fasteners Bond papers
Prepared by:
Noted:
Recommending Approval:
Approved:
ROSSETTI S. MATULAC
ICT Coordinator
11/ 18 / 2019
Date Prepared
JOCELYN M, MANOSA
School Principal |
AMELIA S. BAGOL Tubod District Coordinating Principal
EDILBERTO L. OPLENARIA, CESO VI
Schools Division Superintendent
SUNTEAN

Republic of the Philippines Department of Education

Region X
Division of Lanao del Norte LANAO DEL NORTE PROVINCIAL SCIENCE &
TECHNOLOGY HIGH SCHOOL
Malingao, Tubod, Lanao del Norte
2003
Lanao del Norte Division

BASIC PREVENTIVE MAINTENANCE IN COMPUTER SYSTEM UNITS

ACTION PLAN
January - December, 2019
Targets
Strategies
MOVs
Persons Involved
Time
Success Indicator
Objectives
1. To write letter of
intent to the
School Principal 2. To seek for the
approval from the
SDS
Prepare a letter of Intent to the SDS thru school Head about
the project
Letter of Intent signed by the school head and approved by the
• School Head
• ICT Coordinator
Approved letter Intent from School Head & SDS
November 18,
2019
SDS
At the end of the fiscal year 2020 all the computer system units are maintained
and updated
Canvassed List
2. Identify and purchase tools and materials needed
• Canvass and
purchase tools and materials needed in the project
List of tools
materials needed
• Costing of
materials
• School Head
• ICT Coordinator
• Canvasser
November
21,2019
Objectives
Targets
Strategies
MOVs
Persons Involved
Time
Success Indicator
• Inventory checklist
• School Principal
• Make a listing of
priorities based on
inspection
November
21,2019
• ICT Coordinator
3. To facilitate the implementation through the approved documents
• Canvasser
• Canvassed
Quotation Form
November
25,2019
If 80% to 95% of the targets for the implementation have been met.
• Prepare projected
cost estimates thru canvassing of at least 3 stores
• Purchaser
• Purchase tools and | • Purchase Order
materials needed for the project
December
6,2019
Preventive
Maintenance
Checklist
January -
December, 2020
Objectives
Targets
Strategies
MOVs
Persons Involved
Time
Success Indicator
School Head
100% of the projected participation of the BPM Team
December
28,2019
When the projected target will have been manifested
4. To strengthen the participation BPM Team led by ICT Coordinator with the
facilitation of School
Head
• Conduct advocacy
through
orientation to
teachers and
learners
• In-Service Training
on how to do Basic Preventive
Maintenance
• Teachers
• School BPM Team
Attendance
• Implementation
of the project
January -
December,2020
1.
Pictorials
• Reports
100% projected implementation
. Continued yearly
implementation
5. Establish report through Basic
Preventive
Maintenance
Checklist
January - When Target will have been December,2020 manifested
• Basic Preventive
Maintenance
Checklist
Inventory
Checklist
School Head ICT Coordinator
BPM Team
Prepared by:
Noted:
Recommending Approval:
Approved

moghen
ROSSETTI S. MATULAC
ICT Coordinator
11/ 18 / 2019
Date Prepared
JOCELYN M, MANOSA
School Principal |
AMELIAIS. BAGOL Tubod District Coordinating Principal

AMELANIE BACHCibal
EDILBERTO L. OPLENARIA, CESO VI
Schools Division Superintendent

EDILBERTOLLOPLENARIALCESO VI
Lanao del Norte Provincial Science and Technology High School
Malingao, Tubod, Lanao del Norte
Periodic Basic Preventive Maintenance Checklist
on Computer System Units

Task
Daily Weekly Monthly 3 Months 6 Months Annually

Dust off the surface of the computer system units ( Server, Monitor, Keyboard,
Mouse, etc, Delete Temporary Internet files Delete Temporary Windows files

Run Microsoft Update (v critical updates) Update antivirus scanner signatures Run
antivirus scan Update malware scanner signatures

Run malware scanner

✓ Vacumm the system exterior Scan/clean/compact registry
11

12
Defrag hard drive Run scandisk on your drive Delete backup,temporary and duplicate
files
13

14
15
Run Windows Update and Office Update ( recommended updates)

Full system backup Run disk clean-up Remove unused, expired,and demo software
16

18
Check for optical drive
firmware updates
check for video
adapter updates
19
 Check for firmware
updates for hard
drive, Jaudio,
network,others
20

Refresh archive
backups

Check for motherboard

BIOS updates
(install only if
needed)
22

23
Clean system thoroughly,
inside and out (
Computer, Mouse,
Keyboard & Monitor)

24
Clean exterior of
case

25
Check and clean interior,
motherboard and
expansion cards if
necessary

Check internal connections

and cables
26

Noted
by:
Prepared
by:
nogle ROSSETTI
S. MATULAC
ICT
Coordinator
JOCELYN M.
MANOSA
School Principali