MAHATMA JYOTHIBA PHULE TELANGANA BACKWARD CLASSES WELFARE

RESIDENTIAL EDUCATIONAL INSTITUTIONS SOCIETY (Regd.) HYDERABAD

TENDER FORM FOR SUPPLY OF PROVISIONS TO BC WELFARE

RESIDENTIAL INSTITUTIONS
To
The Principal,
MJPTBCWREIS

Dist.

Sir,

I/We do here by tender our application for supply of

Provisions under annexed General conditions of contract, the articles
referred to and prescribed in the annexed schedule at the price noted
against them for delivery at the final destination.

I/We are tendering the application for the following categories of items and
have separately paid the requisite earnest money for each of the tender
schedule as indicated below.

Name of the institution to which the tender form is applied for

MJPTBCWREIS

Sl. Item EMD Particulars

No. DD No. Date Amount
1

Yours faithfully,

Signature of the Tenderer

Address :

Mobile No.:

MJPTBCWREIS-2022-23 1
 DECLARATION

I/We do hereby declare that I/We shall keep my/our offer open till
the end of academic year i.e., 2022-23or till the finalizing of the new tenders
for the next year. I shall abide by the annexed terms and conditions of
the tender and purchase order and special conditions and shall execute
agreement as per your prescribed norms.

Signature of the Tenderer

Note:- The requirement is only tentative and based on the present

menu. It is likely to change depending on local conditions.
Hence, there is no guarantee for minimum quantity for any
item.
PERTAINING TO MJPTBCWREIS IN DISTRICT
FOR THE YEAR 2022-23

Sl.
No. Name of the Item Price per Kg Remarks

1 Redgram Dal (Kandipappu)

2 Greengram Dal (Pesarapappu)
3 Bengalgram Dal (Chenagapappu)
4 Blackgram Dal (Minapappu)
Ground nut Sweet oil
5
(Vijaya Brand)on MRP per
Litre
Sunflower o i l (Vijaya Brand) on
6
MRP per Litre
7 Sugar
8 IdlyRavva
9 UpmaRavva(Bombay)
10 BansiRavva (Doddu)
11 Atukulu (Chuduva)
12 Tamarind (AC)seedless
Wheat Flour (Annapurna/
13 Ashirwad) on MRP
in 5kg/10kg packs only
Red ChilliPowder [Swastik/Asirwad]
14
on MRP
15 Dry chillies
Turmeric Powder
16
[Swastik/Ahsirwad] on MRP
17 Ghee[Vijaya brand]on MRP

MJPTBCWREIS-2022-23 2
 18 Ground nut seeds
19 Putnalu
Iodized Raw Salt [Annapurna/TATA/
20
Ashirvadh]
on MRP
Iodized Powder Salt
21
[Annapurna/TATA/
Ahsirwad] on MRP
22 Vinegar
23 TokaMiryalu
Dhania powder
24
(Swastik/Priya/MTR)
on MRP
Sambar powder
25
(Swastik/Priya/MTR)
on MRP
Rasam Powder
26
(Swastik/Priya/MTR)on MRP
Custard Powder[wekfield Brand]
27
on MRP
28 Boost/Bournvita on MRP
29 Ragimillets[seeds]
Tea powder (Red Label/Chakra
30
Gold/ Gemeni) on MRP
31 Zeera
32 Rai (Avalu)
33 Bobbarlu
34 Chenagalu
35 Dry Batani
36 Green peas
37 Lavangalu
38 Elaichi
39 Shajeera
40 Dalchinchekka
41 Dry Coconut
42 Menthulu
43 Miriyalu
44 Kaju
45 KisMis
Gulabjamun Mix MTR/Bambino on
46
MRP
47 Semiya (Bombino) on MRP
48 Daniyalu
49 Pesalu[Moong]
50 Ulavalu
51 Jajikaya&Japatri
52 Bagara leaf
MJPTBCWREIS-2022-23 3
 53 Bagara flower
54 Papad(Lizzat/Laxmi) on MRP
55 Jaggery
56 Meal Maker
57 Bleaching powder
58 Prince Phenoil per litre on MRP
59 Nirma Washing powder on MRP
60 Matches Box Per Dozen
61 Sago (SagguBiyyam)
62 Till (Nuvulu)
63 Dates [Lion brand with seeds]
64 Murmaralu
65 Inguva
66 Gasagasalu
67 Fryma/Vadiyalu
68 Voma[Ajwan]
69 KasuriMethi
70 Coconut Brooms
71 Bombay Brooms
72 Acid
73 Lizol Floor cleaner
74 Garam Masala
75 Chicken Masala
76 Mutton Masala
77 Bojwar Masala
78 Badam
79 Pallipatti (Chikki)

Note: 1. Please mention the Discount on M.R.P per Kg or Litre.

2. If any special offers are given by the companies it should be
given to the school.

[[[ TENDER SCHEDULE: [ A to C should be filled by Principal]

a) Sale of Tender forms

b) Last date for filing the tender form

c) Opening of Tenders and negotiation
in the presence of the Chairman, DPC.

MJPTBCWREIS-2022-23 4
 d) Cost of Tender forms Rs.2000/- (Rupees two thousandonly)
Amount towards cost of tender form should be remitted by way of DD
only in favourof the Principal, MJPTBCWR SCHOOL/COLLEGE,
.
1) EMD to be paid Rs.50,000/- in favor of the Principal, MJPTBCWR
School / College concerned along with tender
schedule as follows:
2) This tender schedule is for the academic year 2022-23.
3) The EMD of the successful tenderer will be converted as security
deposit and no interest will be paid.
4) For any tenderer who wants to participate for more than one
institution, a separate tender schedule is to be submitted for each
institution with EMD.
5) The EMD of the unsuccessful tenderers will be returned within one
week from the date of the finalization of the tenders.
6) TDS will be deducted from the bills as per rules and the same will be
remitted to Government account and accordingly to issue Form-16.
7) The Employees of MJPTBCWREIS and their family members should
not participate in the tender. If found action will be taken against the
employee and the Contract agreement is liable for cancellation.
8) The EMD of the successful tenderer will be returned only at the end of
the academic year subject to fulfilling of all the tender conditions by
the supplier.

9) Tender forms submitted after the scheduled time limit will not be
accepted.

10) Telegraphic, pencil written and over written quotations will not be
accepted. Unsigned will be rejected.

11) The Tenderer should have trade licence.

12) If the Tenderer not follows the above guidelines will be kept under
blacklist for five years.

TERMS AND CONDITIONS FOR SUPPLY OF PROVISIONS:

Sealed tender in original in a sealed cover will be received by the

District Convener/Principal, district duly super scribed in
red ink “TENDER FOR SUPPLY OF PROVISIONS” to MJPTBCWREIS as
specified in the annexure. The tender shall be valid upto a period of one
year after finalization of tenders and from placement of supply order as per
terms and conditions listed below.

MJPTBCWREIS-2022-23 5
EARNEST MONEY DEPOSIT:
a) Each tender schedule should be accompanied by an EMD as
indicated in the advertisement per each tender schedule in the form
of D.D. drawn in favour of the Principal concerned.
b) EMD will not be accepted in the shape of Cheques, Postal orders,
Money orders or in the personal name of the Principal,
MJPTBCWREIS concerned or in any other made of remittance except
in the form of D.D. in favour of the concerned Principals.
c) EMD will returned to the unsuccessful tenderers within one week
after the date of finalization of tenders. In case of successful tenderer
the EMD will be converted as security deposit as required under these
terms and conditions.
d) Successful tenderer should execute an agreement bond within seven
days on non judicial stamp paper of Rs.100/- (Rupees One hundred
only) value for faithful, sincere and satisfactory performance of
contract for the items of tender accepted. The conditions listed in the
tender schedule will hold good for executing the agreement.
e) If the successful tender fails to furnish the agreement bond
mentioned above within the prescribed period as specified, such
failure will constitute a breach of terms and conditions of this tender
and EMD paid by them will be forfeited and the provisional
acceptance of tender will be treated as cancelled.
f) The list of items and other specifications for each schedule
ofprovisions are shown in the annexure to this tender schedule and
this annexure should be signed by the tenderer, duly affixing the
stamp of the firm/office.

SUBMISSION OF TENDER:
a) Each tenderer is required to sign the declaration enclosed to the
tender form with date and stamp of the designation or status of the
signatory enjoying the authority of firm/partnership/society. The
same signatory should produce documentary evidence empowering
him to do so, if called upon at any time during the contract period and
declaration in duplicate is to be enclosed to the tender form
submitted.
b) Tender rates for the item tendered should be submitted in duplicate
on the letter head of the firm/partnership in the proforma enclosed to
this tender schedule only and each page of the tender form should be
signed in full and all corrections attested with stamp.
c) Price should be noted in words also and should be inclusive of all
taxes such as excise duty, surcharge, turnover tax, central sales tax,
Price should be inclusive of the cost of containers, packing and
forwarding and other incidental charges. No one should include sales
tax in reckoning the price and while quoting the price it should be
specifically stated that the price is exclusive of General Sales
tax/Central tax.

MJPTBCWREIS-2022-23 6
 d) The price should be for the destination of the institution and no
freight, handling, clearing or transport charges etc. will be paid by the
school. Deliveries for destination points should be to the respective
MJPTBCWREIS institutions points and such cost of transport etc., to
such consignees shall be borne by the tenderer only.
e) Telegraphic, Pencil written and over written quotation will not be
accepted.
f) Unsigned quotations will be rejected.
g) Tenders from the persons/firms convicted under the consumer
protection Act, sales or Income tax any other relevant Acts and Rules
will be rejected. A certificate under taking should be appended to the
tender that the firm has not been convicted penalized/black listed at
any time prior to the tender. Tender submitted without this
declaration will be rejected.
h) No reference to the printed terms and conditions in separate papers
attached to the quotations/sealed tender form offered by the
tenderer will be considered by the tender approving authority. Terms
and conditions of the sales of each item should be precise and clearly
mentioned in the tender only.
i) Sample for each item should be produced along with the sealed
tenders before the due date and time of closure of the tenders as
indicated in this schedule.
j) Price should be specific and not graded conditionally with reference to
the quantity of the order or destination.
k) The price should be valid for the period of the academic year 2022-23
from the last date fixed for the receipt of tenders. No permission shall
be granted to modify or change the price on any circumstances
whatsoever be, once the price is accepted and the successful tenderer
shall hold it good for a period upto one year extendible for a further
period of 3-months or more as may be informed by the Convener
MJPTBCWREIS if necessary.

l) The acceptance of the tender will be intimated to the successful

tenderer within the validity period of acceptance of the tender as far
as possible and if some delay is likely to occur in making such
intimation tenderers will be required to keep their offer open for a
further period as may be found necessary and intimated by the
Convener MJPTBCWREIS School .

m) If, at any point of time during the period of the contract, the price of
tendered items is reduced or brought down by any law or contract or
any act of the Central or State Government the tenderer shall be
normally and statutorily bound to inform the Convener,
MJPTBCWREIS immediately of such reduction in the
contracted prices and abide to supply at the modified prices.

MJPTBCWREIS-2022-23 7
 Quotations with vague and indefinite expressions such as "subject to
prior sale or subject to stock being available etc" will be rejected.
Penal clauses whatsoever such as charging interest for late payment
of the bills etc., will not be accepted.

SUPPLY: Supplies should be strictly in conformity to the specifications

and sample produced. The decision of the District Purchase
Committee shall be final as regards to the acceptability of the
items, supplied by the approved tenderer. The supplies should
be based on the monthly requirement indented by the
Principals concerned from time to time.
PAYMENT: No advance payment will be made. Payment will be made by the
Principal concerned after satisfactory supply of the provisions
tendered in good conditions and certified by the Principal
concerned. Payment will be made by the concerned Principal
against monthly supplies made by the tenderer after passing of
the bills by the Secretary, MJPTBCWREI Society, Hyderabad.
Successful tenderer shall furnish their Bank Account Numbers before
entering into agreement to ensure the issue of account pay cheques for all
purchases.
Addl. Collector/Chairman District Purchase Committee has full power
to cancel the tender at any time without any notice.

QUALIFICATION FOR SUBMISSION OF TENDERS:

a) Reputed firms, authorized distributors, Co-operative Societies

and Local dealers can participate in the tenders.
b) A marketing experience of at least 2 years in the supply of such
articles is preferable.
c) Wherever applicable and pertinent to the tender, authorized and
attested Xerox copies of such certificates as manufacturing
license, authorized dealership, SSI unit certificate and other such
permissions should be enclosed.
d) Clearance certificate of taxes clearance for the years 2021-22
shall be enclosed. True copies duly attested by Gazetted Officer
can be submitted.
e) Un-attested Xerox copies of any certificates or declaration
enclosed will not be accepted and if such unattested copies are
enclosed, the tenders are liable to the rejected.
Authorization letter/distribution letters in original only form
theoriginal manufacturers should be enclosed to the tenderer, if the tender
is by an authorized agent or distributor.

Signature of Tenderer

MJPTBCWREIS-2022-23 8