Financial Policy and Procedures Manual

Four Building Blocks (Planning, Organizing, Monitoring, Controlling)

Table of Contents
Introduction
Duties and Responsibilities of Financial officers, Board of Directors, Managers,

Finance Authorization Policy

Purpose of the policy

Procedures

Bank Account Policy

Purpose of the policy

Procedures

Variation to Bank Account Terms and Conditions

Closing Bank Accounts

Bank Account Transactions

Petty Cash Policy

Purpose of the Policy

Procedures

Issuing Petty Cash

Reconciling Petty Cash

New Supplier Policy

Purpose of the Policy

Procedures

Choosing a New Supplier

Supplier Selection Background Information

Supplier Selection Review Checklist

Appointment of Supplier

Supplier Payment Terms

Purchasing Policy (Procurement Policy)
Purpose of the Policy

Procedures

Request for Purchase

Equipment Asset Purchase

Service Agreements

Receipt of Purchases

Additional Policies for Purchasing

Stock Control Policy (Logistics)

Purpose of the Policy

Procedures

Purchase of Stock

Receiving Stock

Managing Stock

Additional Policies for Stock Control Policy

New Customer Policy

Purpose of the Policy

Procedures

Choosing a New Customer

Customer Review Checklist

Appointment of Customer

Customer Credit Terms

Additional Policies for Customers

Customer Credit Limit Policy

Purpose of the Policy

Procedures

Review outstanding orders and sale history

Credit limit is breached due to outstanding payments

 Review payment terms for the customer

Customer Debt Collection Policy

Purpose of the policy

Procedures

Financial Reporting Policy

Purpose of the Policy

Procedures

Monthly reports

Quarterly reports

Annual reports

Depreciation Policy
Purpose of the policy

Procedures

General Transaction Policy

Purpose of the policy

Procedures

Documentation

Recording

Review of transaction

Specific transaction type processing

General Budgeting Policy

I. Vision

II. Mission
 III. Purpose

IV. Planning

V. 4 Processes

1. Budgeting Preparation

2. Budget Authorization

3. Budget Execution

4. Auditing

Authorized by Departmental Head (Signature)

Auditing Policy

Policy Date

Policy Number

I. Vision

II. Mission

III. Purpose

IV. 7 Processes

1. Inspection

2. Observation

3. External Confirmation

4. Recalculation

5. Reperformance

6. Analytical Procedure

7. Inquiries
Authorized by Departmental Head (Signature)